Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Decisions published

24/05/2023 - Invite to 1625 Independent People to bid for Affordable Housing Funding Policy (AHFP) Capital Grant Funding ref: 1932    Recommendations Approved

£750,000 of capital funding will secure the delivery of 8-10 new units of high-quality specialist accommodation for young people leaving the homelessness pathway;
•100% of the housing will be Affordable Housing, rented at no more than Local Housing Allowance;
•The Feasibility Study outlines a minimum of 8 units:
o5 x 1-bedroom flats each with bathroom and kitchen facilities
o1 x Studio with bathroom and kitchen facilities
o1 x 2-bedroom flat with bathroom and kitchen facilities
The project has already received firm support from the Mayor, Councillor Tom Renhard and Executive officers at Bristol City Council.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 11/12/2023

Effective from: 24/05/2023

Decision:

The Bristol City Council Affordable Housing Funding Policy (AHFP) 2022-2025, supports the targeted offer of capital funding for affordable housing delivery, with affordable housing providers being invited to compete for funding through a bidding round process. This decision approves an invitation to 1625ip to bid for £750,000 of AHFP Capital Grant Funding to support the delivery of 8-10 specialist affordable housing units at the Kingsley Hall Development. It is agreed that this application for grant shall proceed outside of the Council’s e-procurement framework which is usually used to process bids under the AHFP. This reflects the fact that the project has already received firm support from the Mayor, Councillor Tom Renhard and Executive officers at Bristol City Council and that this bid is not part of a competitive process for funding support. A letter to support 1625IPs funding application to the National Lottery Heritage Fund was sent from the Mayor on 16th May 2022.

Lead officer: Louise Baker


17/05/2023 - Commission Rockabye to run a pilot therapeutic parent-infant mental health programme ref: 1912    Recommendations Approved

Rockabye is a Bristol-based organisation which support parents and carers and offers a therapeutic programme which supports parent-infant mental health by nurturing the relationship between parent and baby to enhance attachment, experience, and wellbeing. Using funding from the Department for Education and Department for Health and Social Care’s Family Hubs increase capacity to deliver antenatal and postnatal programmes for mothers.

Decision Maker: Director: Children, Families & Safer Communities

Decision published: 05/12/2023

Effective from: 17/05/2023

Decision:

To grant fund Rockabye to run a pilot therapeutic parent-infant mental health programme for fathers/co-parents; increase capacity to deliver antenatal and postnatal programmes for mothers.

Lead officer: Fiona Tudge


25/05/2023 - Provision of IT Services contract at The Bottle Yard Studios - extension to contract ref: 1702    Recommendations Approved

To maintain this business-critical service whilst a full contract re-tender opportunity is undertaken.

Decision Maker: Director: Management of Place

Decision published: 02/06/2023

Effective from: 25/05/2023

Decision:

1.Approval for The Bottle Yard Studios to extend Provision of IT Services contract with Bristol IT Company Ltd for a period of 6 months between July 2023 and Jan 2024, providing services for both the main site and the expansion site ‘TBY2’.
2.Determine that all necessary approvals are in place in order to extend the contract and that a further cabinet decision is not required.

Lead officer: Louise Baker


23/05/2023 - Funding for affordable housing delivery by Brighter Places at St Johns and Lower Ashley Road ref: 1701    Recommendations Approved

Brighter Places have reviewed the financial viability of both developments and are using a combination of tenure change, increasing internal subsidy and Homes England Grant funding to maintain delivery. Seven social rent units at Lower Ashley Road are being flipped to Shared ownership, which is not funded under BCCs AHFP. This releases £246,000 of BCC funding from the approved allocation of £1.4m to deliver 31 homes.
The St Johns development of 36 Passiv Haus affordable homes is showing a significant viability challenge due to increasing build costs, the transfer of funding will greatly assist in securing the delivery of this development and is part of a suit of additional funding resources to support the development. The revised development will receive a total of £1,356,000 and will see Affordable Rents switched to Social Rent with a significant improvement in affordability.
The development appraisal for the site has been scrutinised by BCC and Homes England.
This movement of funding ensures no loss of AH delivery for the city.

Decision Maker: Director: Housing and Landlord Services

Decision published: 25/05/2023

Effective from: 23/05/2023

Decision:

To approve the movement of £246,000 capital funding, awarded under the Council’s Affordable Housing Funding Policy for affordable housing delivery between two Brighter Places development. Funding will be moved from Lower Ashley Road to the St Johns development to ensure the viability of the St John’s development.

Lead officer: Louise Baker


17/05/2023 - Renewal of Civica Multivue data matching software ref: 1700    Recommendations Approved

This product is one a small number available but has been in use within Bristol City Council for the past four years. The proposed procurement route is to Direct Award through a CSS Framework - RM3821 Data and Application Solutions. This Framework has been extended until 22 May 2023. DAS (Data and Applications Solutions) is a compliant route and allows for a Direct Award. The solution is already embedded on our infrastructure so ensures best value for public money with no additional costs to seek a similar solution that would incur additional costs with any other supplier.

Decision Maker: Chief Executive

Decision published: 24/05/2023

Effective from: 17/05/2023

Decision:

To renew our licensing/support agreement with Civica through Direct Award for a period of three years.

Lead officer: Guy Collings


12/05/2023 - Children's Home Refurbishments (DfE capital funding) ref: 1699    Recommendations Approved

In the 'DfE Capital Funding to develop two new Children’s Homes paper' taken to Cabinet in January 2023 delegated authority was given to the Executive Director Children's and Education in consultation with the Cabinet member for Children's, Education and Equalities to take all steps required to procure and award the contract(s) necessary for the implementation of a Tier 3.5 and an Adolescent Males Children’s Home and commission a provider to run the homes, in-line with the maximum budget envelopes outlined in this report.
Approval has been given to secure all professional services required. The construction project for a children’s home and two self-contained pods in the grounds, for adolescent males aged 15-17+ with challenging and aggressive behaviours, requires professional services for the completion of the construction phase and will provide a therapeutic treatment setting for restorative care, for young men with criminal justice involvement, where exploitation is part of their risk profile.
Funding from the DfE includes the professional services and costs involve the scoping of the bid by Mott MacDonald.

Decision Maker: Executive Director: Children & Education (DCS)

Decision published: 18/05/2023

Effective from: 12/05/2023

Decision:

Approval to contract the Strategic Partnership to provide client-side Project Management, QS Services and TA Services from RIBA Stage 3 to Stage 6b Handover to create two new Children’s homes out of existing BCC owned buildings as per the delegated authority decided by Cabinet on the 24th January 2023.

Lead officer: Abi Gbago


15/05/2023 - Electrical Testing & Remedials Framework ref: 1695    Recommendations Approved

Bristol City Council wishes to procure Electrical Contractors to undertake domestic electrical testing and repairs to Bristol City Councils housing stock. Project included in housing investment plan as approved at cabinet Jan 2023.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 15/05/2023

Effective from: 15/05/2023

Decision:

Award a framework contract for the testing and remedials of electrical installations in HRA social housing stock.

Lead officer: Louise Baker


11/05/2023 - Project Leadership – Project 1000 ref: 1696    Recommendations Approved

Experienced leadership capacity is required to ensure successful delivery of the Temporary Accommodation Transformation Project, one of the of the Council’s top priorities. The Council needs to procure this resource as there is no existing internal capacity. Arcadis have already been procured to meet this type of need and facilitate high pace of delivery.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 15/05/2023

Effective from: 11/05/2023

Decision:

To commission the Strategic Partner (Arcadis) to support the Temporary Accommodation Transformation Project by arrangement of a consultant Programme Director and Programme Managers.

Lead officer: Louise Baker


08/05/2023 - Frenchay Park Road/ Park Road Rockface (Section 106 Developer Contributions). ref: 1697    Recommendations Approved

The S106 pots being used to fund the scheme equal a value of £354,652 and are set to expire on 2 July 2023. If a formal decision is made to commit the monies to a scheme of improvements to Broom Hill Junction by no later than 1 July 2023, then the “repayment” will not be triggered. As we will not be able to have a fully designed scheme to draw down the money before this date, an Officer Executive Decision is requested to commit the S106 funding to complete further surveys and design work in order to make safe the rockface at Frenchay Park Road and Park Road (which is already a maintenance liability and public safety risk) and widen the footway to 2 metres.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 15/05/2023

Effective from: 08/05/2023

Decision:

To approve to commit the S106 monies available at the Broom Hill Roundabout to complete further surveys and design work in order to make safe the rockface at Frenchay Park Road and Park Road and widen the footway to 2 metres.

Lead officer: Louise Baker


12/05/2023 - Proctor House roof replacement ref: 1694    Recommendations Approved

Bristol City Council has a duty defined in various acts of parliament in particular the landlord and tenant act 1985 section 11 to maintain and repair its homes. Failure to maintain our homes would result in a disrepair claim and court action against the council. Poor repair and maintenance both threatens the health and well-being of occupants and has a negative impact on the value of homes as an asset. As part of its blocks maintenance programme there is a need to address leaks from this roof and due to its condition, the roof needs to be completely replaced as soon as possible.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 15/05/2023

Effective from: 12/05/2023

Decision:

Approval to award a contract for the replacement of the roof at Proctor House.

Lead officer: Louise Baker


12/05/2023 - Northfield House - Cladding, roof coating & associated repairs ref: 1693    Recommendations Approved

Bristol City Council has a duty defined in various acts of parliament in particular the landlord and tenant act 1985 section 11 to maintain and repair its homes. Failure to maintain our homes would result in a disrepair claim and court action against the council. Poor repair and maintenance both threatens the health and well-being of occupants and has a negative impact on the value of homes as an asset. As part of its blocks maintenance programme, this contract is to replace the existing EPS cladding system with a A1/A2 compliant system and apply a waterproof coating, and associated repairs to the existing roof coating. This will ensure a compliant external wall system is in place and also address water ingress issues at the block.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 15/05/2023

Effective from: 12/05/2023

Decision:

Approval to award a contract for the strip and replacement of the cladding , overcoating of the roof and associated repairs at Northfield House.

Lead officer: Louise Baker


15/05/2023 - 2022/23 Provisional Finance Outturn Report ref: 1698    Recommendations Approved

To present to Cabinet the 2022/23 Provisional Finance Outturn Report

Decision Maker: Cabinet

Made at meeting: 15/05/2023 - Cabinet

Decision published: 15/05/2023

Effective from: 23/05/2023

Decision:

That Cabinet noted:

1.       The council’s revenue outturn position of £3.0 million overspend within the General Fund, to be funded from the General Fund general reserve (see section 2 in Appendix A1).

2.       The council’s outturn position of £2.8 million overspend within the Housing Revenue Account to be funded from the HRA general reserve (see section 5 in Appendix A1).

3.       The council’s outturn position of net £15.0 million overspend in the Dedicated Schools Grant and a total £39.7 million carried forward in the DSG deficit reserve (see section 6 in Appendix A1).

4.       A breakeven position on Public Health services (see section 7 in Appendix A1).

5.       The council’s capital outturn position of £28.4 million underspend against the revised Capital Programme Budget as set out in (see section 8 in Appendix A1 and Appendix A6).

6.       The in-year collection levels for Council Tax and Business Rates as set out in the report (see section 9 in Appendix A1)

7.       The level of aged debt as at 31 March 2023 (see section 10 in Appendix A1)

8.       Use of reserves and draft closing reserve balances (see section 11 in Appendix A1)

9.       The performance on delivery of savings (as summarised in section 4 in Appendix A1 and detailed in Appendix A2)

10.   The Reserves Policy as approved in the Medium Term Financial Plan and set out in Appendix A4

11.   The Finance Scheme of Delegation amended for administrative changes as set out in Appendix A5

 

That Cabinet Approved:

12.   The drawdown from the General Fund general reserve to balance the outturn position (see section 1 in Appendix A1).

13.   The drawdown of £2.8 million from the HRA general reserve (see section 5 in Appendix A1).

14.   Approve the release of £28.3 million corporate funds as approved in the 2022/23 budget and Quarter 2 report but not initially allocated to directorate cash limit (see section 3 in Appendix A1)

15.   Approve the release of unused one-off funds of £3.8 million to be released from the balance sheet to the Income & Expenditure account to smooth the debt and other impairment (see section 3 in Appendix A1)

16.   The creation of two new Clean Air Zone reserves to account both for the grant fund of £5.1 million and for any operational surplus (£8.4m) (see section 11 in Appendix A1).

17.    The creation of one new reserve to account for the grant fund of £0.9 million for the Family Hubs & Start for Life Programme.

18.  The use of the Capital Financing underspend of £4.3 million for Digital, Business Transformation and Change projects in lieu of Flexible Use Of Capital Receipts (see section 11 in Appendix A1).

19.  The revised financial reporting timetable for 23/24 as set out in Appendix A3.

Lead officer: Denise Murray