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Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Decisions published

02/04/2024 - Approval of details for new lease of The Coach House ref: 2068    Recommendations Approved

This approval was made because on 7 November 2023 Cabinet took an in-principle decision to grant a conditional 125-year CAT lease of a significant property asset. The decision authorised the Executive Director G

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 08/04/2024

Effective from: 02/04/2024

Decision:

Approved the details of the Heads of Terms for a conditional 125-year CAT lease of the Coach House, 2 Upper York Street, St Pauls, BS2 8QN to the Black South West Network.

Lead officer: Ellie de Abela-Borg


28/03/2024 - Tree maintenance contract extension 2024 ref: 2067    Recommendations Approved

The Council manages and maintains its tree and woodland assets and carries out tree works to maintain the safety of persons or property, prevent nuisance and maintain tree health as required following inspection. Works include tree or tree limb removal, pollarding, canopy reduction, epicormic growth removal etc. Such works are committed through our tree maintenance contract.
The Council is required to give 12-months’ notice of an extension decision to the tree maintenance contractor Gristwood and Toms.
The decision will enable the Council to continue to carry out necessary works to trees to maintain public safety and manage the heath of trees and woodlands beyond 31st March 2025 and up to 31st March 2027.

Decision Maker: Director: Management of Place

Decision published: 08/04/2024

Effective from: 28/03/2024

Decision:

Approval of a 2-year contract extension with Gristwood and Toms for tree management works permitted under the contract terms agreed in April 2020.

Lead officer: Jonathan James


03/04/2024 - Bristol Waste Company (BWC) – Street Cleansing Village Depots ref: 2066    Recommendations Approved

Reflects the Cabinet Decision of 3 December 2019 not to develop a Street Cleansing Depot as part of the Hartcliffe Way Reuse and Recycling Centre Facility and for the Council to identify the future location of the Street Cleansing Depot facilities as part of wider review of depot provision. The value of funding required to deliver the selected Village Depot model was below the Key Decision Threshold and therefore has been made via an officer executive decision rather than requiring a return to Cabinet.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 08/04/2024

Effective from: 03/04/2024

Decision:

Contribution of capital costs for the development of Village Depot facilities for BWC’s Street Cleansing Services.

Lead officer: Ken Lawson


03/04/2024 - Barton House Structural Review ref: 2065    Recommendations Approved

The cabinet report of (date) sets out the approval for spend to manage the evacuation of Barton House resident’s emergency evacuation. The report noted an urgent key decision taken by the Executive Director Growth and Regeneration on the 12th January to authorise spend of up to £2.7m in addition to the £2.6m authorised in previous Urgent Officer Key decision for Barton House evacuation giving a total spend of £5.3m to support the temporary accommodation needs of Barton House residents, including the extension of the Holiday Inn contract and for remedial works to Barton House to enable residents to return.
This decision will secure the Strategic Partnerships (Arcadis) professional services required to investigate, manage and report on the Barton House Structural Review. Barton House is an 18 storey, residential tower block over 70 years old, which is subject to the new HSE safety case requirements for High-Risk Buildings. The strategic Partners (Arcadis) will provide a Structural Review on the flats selected for structural investigations, in terms of ascertaining relevant information and create final reports with the findings of the investigations.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 03/04/2024

Effective from: 03/04/2024

Decision:

Approval to award a contract to Arcadis for the provision of professional services in relation to the Barton House Structural Review.

Lead officer: Ellie de Abela-Borg


02/04/2024 - Scheme Approval Report for the development of land at Filwood Broadway (`Land-led’ scheme). ref: 2064    Recommendations Approved

Project 1000 Affordable Housing Delivery Plan, and New Council Homes Development Programme (HRA Business Plan)
This decision is made in accordance with The Project 1000 Affordable Housing Delivery Plan 2022-25 which outlines how the council will focus its land, time, money, and influence to improve the way affordable housing is delivered in Bristol.
This decision is also in accordance with the New Council Homes Development Programme (HRA Business Plan) approved by Cabinet and Full Council.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 02/04/2024

Effective from: 02/04/2024

Decision:

That the Executive Director of Growth and Regeneration in consultation with the Mayor (with appropriate legal, finance and procurement advice) approves entering into contract with Stepnell Ltd for the construction of 24 new council homes and 6 Shared ownership homes with a start on site in June 2024.

Lead officer: Ellie de Abela-Borg


27/03/2024 - Embleton Road Play Area tender award ref: 2063    Recommendations Approved

Bristol City Council wishes to commission the refurbish and create new play area to replace the existing playground at Embleton Road, Southmead.

Decision Maker: Director: Management of Place

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

To award the contract to refurbish and create a new play area to replace the existing playground at Embleton Road, Southmead.

Lead officer: Jonathan James


26/03/2024 - Adult Care 2024/25 Care Provider Inflationary Uplift ref: 2062    Recommendations Approved

It is necessary to take this urgent decision to ensure that care providers delivering Adult Social Care services receive notification of uplifts before the start of the new financial year (2024/25) on the 1st April 2024.
Finance and ASC officers have recognised the flawed nature of prior decision-making arrangements, and are looking to swiftly remedy the situation with an OED this year. With this learning in mind, a more robust process will be instituted for next year to authorise release of the annual uplift following budget approval. An OED will not be required next year to expedite the necessarily swift turnaround.
This year, Full Council budget authorisation was delayed until 29 February 2024. In addition, officers have needed additional time to recalculate prices in line with the new Single Framework capped rates.

Decision Maker: Executive Director: Adult & Communities

Decision published: 27/03/2024

Effective from: 26/03/2024

Decision:

To allow the Executive Director to allocate the annual inflationary uplift allocation of £7.619m plus use of Market Sustainability and Improvement Grant on third party payments to Adult Social Care providers. The average uplift works out just over 4% in line with inflation calculations, working within the ASC contractual framework.

Lead officer: Hugh Evans


21/03/2024 - Temple Quarter Limited Liability Partnership (LLP) Agreement ref: 2061    Recommendations Approved

In November 2023, Cabinet ‘Endorsed the establishment of the Joint Delivery Vehicle and authorised the Executive Director of Growth and Regeneration in consultation with the Director of Finance, the Deputy Mayor and Cabinet member for Finance, Governance, Property and Culture and Director Legal and Democratic Services to finalise the arrangements for the JDV and thereafter enter into the Shareholders’ Agreement and associated documentation with all other BTQ Partners’.
Since the Cabinet approval, colleagues in each partner organisation have been working with the JDV Project Team (led by the WECA Temple Quarter Delivery Director), and their appointed consultants Eversheds Sutherland and Deloitte, to progress the establishment of the JDV.
Following professional advice the partners determined that a Limited liability Partnership (LLP) was the most appropriate form for the JDV to take, and accordingly, with legal support from all partners, have agreed the terms a LLP Agreement. This will be executed by the Council, WECA and Homes England at this time. It is expected that Network Rail will join in due course, and the agreement makes provision for this.
At this time there is no financial commitment from the Council (ie to fund the initial activities of LLP or otherwise).
At this time the project benefits from an interim business plan, designed to take the JDV to December 2024, by which time the partners expect to have developed a full business plan together with all supporting policies and strategies. These will be required before the JDV can commence full implementation of the TQ project.
Consultation has taken place with the Director of Finance, the Deputy Mayor and Cabinet member for Finance, Governance, Property and Culture and Director Legal and Democratic Services, who are supportive of the decision.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 26/03/2024

Effective from: 21/03/2024

Decision:

To enter into Temple Quarter Limited Liability Partnership (LLP) Agreement to deliver the comprehensive regeneration of Bristol Temple Quarter.

Lead officer: Abigail Stratford


21/03/2024 - Electricity Levy exemptions ref: 2060    Recommendations Approved

The electricity supply contract for the council’s larger sites involves a ‘sleeving’ arrangement, using the council’s own wind turbines and solar farm to virtually supply council buildings. As the power output from these systems falls below the thresholds set out in the Electricity (Class Exemptions from the Requirement for a Licence) Order 2001, BCC should qualify for the appropriate licence exemptions. As such, BCC should not be liable to pay levies obligated on licenced electricity suppliers, equating to an estimated £600K per year. However, these exemptions need to be registered with the relevant authorities before our electricity supplier is able to apply the appropriate discount. This contract is to provide the necessary legal and technical support to enable BCC to register for these exemptions.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 25/03/2024

Effective from: 21/03/2024

Decision:

To award a contract for legal and technical services to enable the council to register as exempt from paying certain levies normally applied on electricity supplies.

Lead officer: Helen Reed


26/01/2024 - Contract award to support international social worker recruitment ref: 2055    Recommendations Approved

As part of the Bristol City Council Children and Families transformation programme – Our Families, we are developing projects to improve our workforce sufficiency. One of these projects is to partner with a recruitment agency to recruit high quality, experienced social workers from overseas.
The Council has contracted with Constellia as a strategic procurement partner, and via this partner the Council wants to subcontract to a recruitment agency who specialise in recruiting social workers from abroad with the intention they will recruit and relocate 15 social workers during the 18-month life of the contract.

Decision Maker: Director: Children, Families & Safer Communities

Decision published: 25/03/2024

Effective from: 26/01/2024

Decision:

To award the contract to Morgan Hunt via our procurement strategic partner Constellia.

Lead officer: Hugh Evans


18/03/2024 - Removal of Vehicles from Street to Street 2024-2026 ref: 2056    Recommendations Approved

The Highway Services Department has a duty to maintain all highways maintainable at public expense within the city boundaries under section 41 of the Highways Act 1980. Works may include remedial, and safety works such as repairing depressions, filling in potholes, patching, surface dressing, re-surfacing, etc. To undertake these duties, vehicles may need to be removed from one street to another street nearby.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 25/03/2024

Effective from: 18/03/2024

Decision:

Approval to award a contract for the removal of vehicles from street to street following a compliant procurement process in accordance with BCC procurement policy.

Lead officer: Shaun Taylor


18/03/2024 - Education Specialist Provision Phase 2 – to provide professional support to achieve a RIBA 4 and 5 design on a few different sites to tender for a Design and Build Contractor ref: 2054    Recommendations Approved

Following the cabinet decision on Tuesday, 6th September, 2022 - to approve the acceptance, the allocation to specific projects, and the spend of capital grant from the Department of Education (DFE.) The approval will help deliver additional school capacity in order for the council to continue to meet its statutory obligation and help ensure sufficient mainstream and Special Education Needs and Disabilities (SEND) school places are available in the city.
This decision will secure the Strategic Partnerships (Arcadis) professional services required to provide Project Management, Quantity Surveying and fulfil the Principal Design role up until the RIBA 4 and / or RIBA 5 design stage at a standard to tender for a Design and Build Contractor.

Decision Maker: Director: Education and Skills

Decision published: 25/03/2024

Effective from: 18/03/2024

Decision:

Approval to commission the Strategic Partner (Arcadis) to spend an additional £279,801.50. The Strategic partner is to provide additional Project Management Services for RIBA stages 4 and 5 for the following schemes in order for the Projects to be at a standard to tender for a Design and Build Contractor to complete the designs ready for construction:
•Broomhill
•Harry Crook Centre
•North Star 82
•Sefton Park
•St Anne’s Infants:

Lead officer: Hannah Woodhouse


15/03/2024 - Contract for Additional social workers for Care Act and Carers assessments ref: 2058    Recommendations Approved

In December 2023, following a request from the Executive Director: Adults and Communities, the Local Government Association (LGA) undertook an Adult Social Care (ASC) ‘preparation for CQC assurance’ Peer Review for Bristol City Council (BCC), which involved BCC, system partners and stakeholders. The review provided an external view from a team of peers about the experience of people receiving support from BCC ASC. The peer team’s work was specifically focused on the Care Quality Commission (CQC) inspection framework.
The report and feedback presented by the review team was focused in on 18 key messages and highlighted a number of areas for improvement. They also praised the work being done on ASC transformation, commissioning and the work started on co-production. They reported a number of areas of good practice, however, they also raised the issue of the length of time people wait for a Care Act assessment, which aligned with early review work led by our new operations director, which had highlighted considerable pressure in locality teams.
A primary focus during the review therefore was on waiting times for new (previously unassessed) individuals in need of care and support. To prepare for the upcoming CQC inspection, short- and medium-term remedial actions have been put into place. However, in addition to this work going on within the locality teams, it is recognised that some additional Social Work capacity is urgently needed to reduce waiting lists.
In order to put in place the required additional capacity, a contract will be commissioned through the Council’s procurement partner Constellia. The Council will enter a contract for a ‘batch’ of assessments to be completed as opposed to recruiting agency social workers through Guidant which is proving very different. Social workers are currently very difficult to recruit and bring onto our locality teams even as agency workers. Initial recruitment through this route is just to try and get back to full establishment across the teams while this request is to provide additional capacity quickly to target the waiting lists. (There is currently a review of our pay scales for social workers across Children’s and Adults.) The quality of the work will be signed off and overseen by a Principal Social Worker (PSW). The contract will be set up on the basis of payment by results, i.e. completion of each assessment and initial review. This methodology has already been used to good effect to reduce reviews pending.
This commission will build upon the existing arrangement that ASC has (through Constellia) with Liquid Personnel (a specialist recruitment consultancy covering social work, healthcare, criminal justice and special educational needs). Procurement advice has been sought. Agency workers are ideally required to commence from 1 April or as soon after as is practically possible. ASC must demonstrate a timely response to securing extra capacity to start to address the waiting lists from the start of the new financial year. Having highlighted this as a priority issue, ASC want to be able to take prompt action to address it.

Decision Maker: Executive Director: Adult & Communities

Decision published: 25/03/2024

Effective from: 15/03/2024

Decision:

Approval to direct award a new contract to Liquid Personnel through Constellia for the provision of additional social workers to undertake up to 1400 Care Act assessments at a cost of up to £700k during 2024/25.

Lead officer: Hugh Evans


18/03/2024 - Re-letting Mobile Creche Framework Contract ref: 2053    Recommendations Approved

The Adult and Community Learning (ACL) team work closely with residents and local organisations to develop courses for adults with no or low qualifications in areas of high deprivation to help them re-engage with learning. The courses are aimed at developing knowledge, skills, behaviour and attitudes for independent living, improved community cohesion and progression to further learning and employment. Many ACL learners also have childcare responsibilities which are a barrier to attending courses. The provision of free mobile creche services that take place in the same venue as the course removes the barrier and increases accessibility to courses.
The cost of mobile creche services is fully covered through the Adult Education Budget granted to ACL externally from the West of England Combined Authority. In 2022/23 academic year 31% (60) of all ACL courses offered a creche supporting 679 learners to attend courses. Within this almost half of all learners on accredited courses such as functional skills English and maths, ESOL and employability awards were supported to learn through the provision of a free, onsite, creche.

Decision Maker: Director: Education and Skills

Decision published: 25/03/2024

Effective from: 18/03/2024

Decision:

Approval for the Adult and Community Learning team to re-let the mobile creche framework contract that expires in August 2024.

Lead officer: Hannah Woodhouse


15/02/2024 - Bristol City Council school admission arrangements 2025/2026 academic year ref: 2052    Recommendations Approved

The DfE Guidance, published in the School Admissions Code (2021) requires the local authority to agree the admission arrangements. The admission arrangements are largely unchanged from the policies determined for 2024/2025.
The documents went to public consultation between 4th December 2023 and 31st January 2024, with information sent to all relevant parties as well as being published on the BCC website and consultation hub. Clarification and suggestions were put forward and will considered for future years.

Decision Maker: Director: Education and Skills

Decision published: 25/03/2024

Effective from: 15/02/2024

Decision:

To agree the proposed school admission arrangements and for primary schools and infant/junior transfers for whom the LA is the admission authority for the 2025/2026 academic year. Also the set relevant areas for admission authorities to consult.

Lead officer: Reena Bhogal-Welsh


15/03/2024 - Additional funding for Cycle Centre business case development ref: 2051    Recommendations Approved

To enable delivery of the scheme within the CRSTS timelines funding needs to be allocated now to enable work to progress while consideration is given to further funding from CRSTS. As this project is BCC’s top priority for further funding it is considered likely that this funding will be allocated so risk is low.

Decision Maker: Director: Economy of Place

Decision published: 25/03/2024

Effective from: 15/03/2024

Decision:

To agree to provide funding of £150k from the ITB allocations for development of the business case for the Cycle Centre project
This funding will be allocated from the ITB CRSTS allocation but will be swapped out with CRSTS funding from the main sustainable transport programme block as and when budget is agreed through the over-programming process

Lead officer: Adam Crowther


14/03/2024 - Independent Domestic and Sexual Violence Advisor for Street Sex Workers ref: 2059    Recommendations Approved

Street sex workers are often reluctant to present at services due to fear of judgement, disclosure of personal information or/or repercussions from the criminal justice system and are more likely to approach dedicated sex-work projects.
Bristol City Council has funded a specialist IDSVA for street sex workers for the past 8 months. The IDSVA provides intensive support for these highly marginalised women who have experienced domestic abuse and/or sexual violence. The IDSVA also supports women at the Respite Rooms, a 10-bed facility offering immediate safe spaces to women who have experienced domestic abuse and/or sexual violence and are experiencing, or at risk of, street homelessness. In order to support street sex workers in Bristol, it is important that specialist support continues.
The OPCC fund a number of ISVAs who deliver a support plan of practical and emotional support to those who have experienced sexual violence according to the nationally recognised ISVA model. We have decided to co-commission the Specialist IDSVA for Street Sex Workers from April 2025 due to the following benefits being identified:
•Allow the specialist IDSVA to work collaboratively within the OPCC ISVA model for both resilience and support.
•Align contract management across services.
•Allow Bristol City Council a greater stake in the ISVA operating model.
Bristol City Council and the OPCC are both committed to working with in partnership with specialist organisations to meet the diverse needs of victim/survivors particularly those who are hardest to reach.
Regarding value for money, this role has the potential to reduce the need for medical care/ admissions to hospital and can support people get back into work, which has positive economic implications. In the report ‘Saving lives, saving money: MARACs and high risk domestic abuse’ (CAADA, 2010), it was suggested that MARAC could save £6 for every £1 spent annually (Link)– with an IDSVA referring into MARAC, the role has the potential to be cost-effective.

Decision Maker: Director: Communities & Public Health

Decision published: 25/03/2024

Effective from: 14/03/2024

Decision:

Agreement to continue to fund an Independent Domestic and Sexual Violence Advisor (IDSVA) at One 25 (current provider) to work with street sex workers at a cost of £37,577 (£50,103 per annum) for 9 months - 1st July 2024 - 31st March 2025 (procuring with advice from BCC procurement team)
Authorisation to join the Office of the Police and Crime Commissioner (OPCC) from 1st April 2025 onwards as co-commissioners for the Independent Sexual Violence Advisor (ISVA) Service (along with NHS England ) investing £50,103 p.a. to fund specialist Street Sex Worker Independent Domestic and Sexual Violence Advisor (IDSVA) provision in Bristol as part of the ISVA Lot under a Memorandum of Understanding (MOU) for two years in the first instance, subject to break clauses.

Lead officer: Christina Gray