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Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.
07/02/2023 - Adolescent Exploitation Prevention Service ref: 1910 Recommendations Approved
On the 7th February 2023 Cabinet authorised
the Executive Director People (now Children
Decision Maker: Director: Children, Families & Safer Communities
Decision published: 05/12/2023
Effective from: 07/02/2023
Decision:
To award the contract which will create a
holistic service bringing together a range of current support
services for children and young people experiencing or at risk of
child criminal and/or child sexual exploitation, as well as to meet
the statutory duty to provide Return Home Interviews for children
reported missing from home or care
Lead officer: Abi Gbago
27/01/2023 - To accept receipt of grant funds via a change request for the Old Market Gap Active Travel project allocated in the Transforming City Funds ref: 1665 Recommendations Approved
The Local Authority does not hold the funds to
pay for these improvement works. The terms of the Grant Offer have
been assessed by officers and it is considered prudent to accept
the terms in order to realise the considerable benefits to
transportation in the City Centre.
Decision Maker: Director: Economy of Place
Decision published: 11/04/2023
Effective from: 27/01/2023
Decision:
The West of England Combined Authority has now
allocated funds to the the Old Market Gap Active Travel project.
The decision required is to accept the terms of the Grant Offer
Letter from WECA and proceed with the project.
Lead officer: Louise Baker
02/02/2023 - Framework Agreement for the Provision of Display (Signage & Exhibition) Equipment ref: 1608 Recommendations Approved
To ensure a legally compliant framework of
suppliers is in place that ensures social value, quality, value for
money and meets the Council’s Corporate Strategy and all
relevant policies.
Decision Maker: Chief Executive
Decision published: 14/02/2023
Effective from: 02/02/2023
Decision:
To award the Provision of Display
(Signage
Lead officer: Stephen Peacock
08/02/2023 - Avon Street - Temple Way traffic signals improvement scheme ref: 1601 Recommendations Approved
Provision of improvements to the Avon Street /
Temple Way junction including new traffic signals, improved
pedestrian crossing facilities.
Decision Maker: Director: Management of Place
Decision published: 08/02/2023
Effective from: 08/02/2023
Decision:
Provision of improvements to the Avon Street /
Temple Way junction to include a new right turn facility. This is
the first tranche of funding (to cover scheme design). Further
tranches will be drawn down as the scheme progresses. A decision is
now required on drawing down / spending the associated s106
contribution secured from the former Post Office depot development,
Temple Quarter. S106 code: S3001 H1650 SE94
Lead officer: Louise Baker
30/01/2023 - Bristol Bridge Junction Refurbishment ref: 1599 Recommendations Approved
To award a contract for the Bristol Bridge
Signal Junction Refurbishment based on the Bristol City Council
Bristol Bridge Junction Refurbishment Tender Report.
Decision Maker: Executive Director: Growth and Regeneration
Decision published: 08/02/2023
Effective from: 30/01/2023
Decision:
To award the civil engineering contract for
the Bristol Bridge Junction Refurbishment to Colas Ltd. The works
comprise the remodelling of the junction including the removal,
relocation and replacement of traffic signals, the installation of
a segregated cycleway and the improvement of the pedestrian and
public realm environment.
Lead officer: Louise Baker
08/02/2023 - Temple Meads Northern Entrance and Southern Gateway – RIBA Stages 2 and 3 ref: 1607 Recommendations Approved
In April 2022 £94.7m of external
Brownfield Investment Land (BIL) grant funding was awarded for
projects in the first phase of the Temple Quarter regeneration
programme. The business case and funding bid was submitted by WECA
to Homes England, on behalf of Bristol City Council and Network
Rail, and the grant will be administered by Homes England. In
relation to this grant funding, in October 2022 Cabinet authorised
the Executive Director of Growth and Regeneration to 'agree the
terms of offer letters with WECA and thereafter draw down funding
to prepare Delivery Plans for the relevant Infrastructure Items for
which the Council is to be responsible (including procuring and
awarding contracts in excess of £0.5m)'.
The Northern Entrance and Southern Gateway projects are
'Infrastructure Items' included within the grant funding bid, and
work is required to develop designs for these projects up to RIBA
Stage 3; this will form a key input for the Delivery Plan for these
projects. This Officer Executive Decision enables the Council to
enter into contract with the Strategic Partner for design work
relating to RIBA Stages 2 and 3 for these projects. The TQ
Directors Board, at its meetings on 9 and 23 November 2022, and the
parties in subsequent discussion, have, in order to maintain
progress with these two projects, (and albeit in advance of the
formal Offer Letter from WECA) approved these proposals and
confirmed the principle that the funding for the contract will be
met from the BIL. Commissioning these services does not commit the
Council to assuming responsibility for implementation of either
project.
The contract will deliver the outputs set out in the Royal
Institute of British Architects (RIBA) Plan of Work for Stages 2
and 3. Stage 2 focuses on developing design options for the
projects and testing feasibility, and Stage 3 focuses on
progressing designs for a selected preferred option, spatial
coordination of design disciplines, and developing documentation to
support a planning application and/or any other consents required
at this stage.
Decision Maker: Executive Director: Growth and Regeneration
Decision published: 08/02/2023
Effective from: 08/02/2023
Decision:
To enter a contract with the Council’s
Capital Strategic Partner, Arcadis in partnership with Mott
Macdonald and ARUP for professional services related to design of
the Northern Entrance and new Southern Gateway at Bristol Temple
Meads Station for RIBA Stages 2 and 3.
Lead officer: Louise Baker
07/02/2023 - Education Mainstream Year 7 Temporary Expansion - Investment Decision (PFI) ref: 1602 Recommendations Approved
To seek approval to spend a capital grant from the Department for Education (DfE) and council revenue funding to support the temporary expansion of Secondary pupil places at Private Finance Initiative (PFI) schools
Decision Maker: Cabinet
Made at meeting: 07/02/2023 - Cabinet
Decision published: 07/02/2023
Effective from: 15/02/2023
Decision:
That Cabinet:
1. Authorised the Executive Director: Children and Education in consultation with the Cabinet Member for Children’s Services, Education and Equalities or the Designated Deputy Mayor with responsibility for city Economy, Finance and Performance, to accept, allocate and spend grant funding from the Department for Education and award the contract(s) variations (including any individual contracts over £500k) necessary for the implementation of the Education Capital Projects in accordance with Appendix I1 and within the maximum budget envelopes outlined in this report.
2. Authorised the Executive Director: Children and Families in consultation with the Cabinet Member for Children’s Services, Education and Equalities or the Designated Deputy Mayor with responsibility for city Economy, Finance and Performance, to utilise £200k revenue funding to meet the PFI costs associated with the capital works (Appendix I2).
3. Authorised the Strategic Supplier Relations Manager - Procurement and Commercial Solutions (the PFI Authority Representative) to take all steps required to make the required variations to the two PFI education, project agreements, PFI Phase 1A and PFI Building Schools for the Future (BSF) contracts, the relevant academy agreements and principal agreements required to adopt the changes.
Lead officer: James Anderson
07/02/2023 - Short Breaks for Disabled Children Contract Extension ref: 1597 Recommendations Approved
To seek approval to extend the Short Breaks for Disabled Children Contract.
Decision Maker: Cabinet
Made at meeting: 07/02/2023 - Cabinet
Decision published: 07/02/2023
Effective from: 15/02/2023
Decision:
That Cabinet:
1. Authorised the Executive Director People in consultation with Cabinet Member for Children, Education and Equalities to extend the targeted short breaks contracts for 12 months in line with the maximum budget envelope of £519,495 or an amount not less than 10% below (£467,545) as outlined in this report.
Lead officer: Gail Rogers
07/02/2023 - Short Breaks Innovation Fund Bid ref: 1598 Recommendations Approved
To seek approval to accept and spend grant funding from the DfE Short Breaks Innovation Fund to deliver a “bridging” service for young people with Social Communication Interaction Need or Autism.
Decision Maker: Cabinet
Made at meeting: 07/02/2023 - Cabinet
Decision published: 07/02/2023
Effective from: 15/02/2023
Decision:
That Cabinet:
1. Authorised the Executive Director People, in consultation with Cabinet Member for Children, Education & Equalities to take all steps required to accept £740,847 grant funding form the DfE Short Breaks Innovation Fund, and enter into grant agreements for the implementation of the project as outlined in this report.
2. Authorised the Executive Director People in consultation with the Cabinet member for Children, Education & Equalities to submit further funding bids and if successful to accept and spend the funding (which may be over the key decision threshold) to extend the project in future funding rounds during 23/24 as outlined in this report.
Lead officer: Gail Rogers
07/02/2023 - Future of St Barnabas C of E Primary School ref: 1600 Recommendations Approved
To seek approval for the closure of St Barnabas C of E Primary School with effect from 31 August 2023
Decision Maker: Cabinet
Made at meeting: 07/02/2023 - Cabinet
Decision published: 07/02/2023
Effective from: 15/02/2023
Decision:
That Cabinet:
1. Approved the closure of St Barnabas C of E Primary School at the end of the current academic year (2022/23).
2. Noted that the request to consider the future of the school was made by the Governors of the school.
3. Noted the consultation responses at Appendix B.
Lead officer: Ian Bell
07/02/2023 - Delivering Better Value in SEND Programme Grant Allocation ref: 1596 Recommendations Approved
To seek approval to accept and spend a Department for Education (DfE) Delivering Better Value in SEND grant to support the implementation of reforms within the SEND high needs system.
Decision Maker: Cabinet
Made at meeting: 07/02/2023 - Cabinet
Decision published: 07/02/2023
Effective from: 15/02/2023
Decision:
That Cabinet:
1. Approved, subject to meeting the programme requirements, and any associated grant conditions, the acceptance of £1m from the Department for Education to fund the implementation of reforms.
2. Authorised the Executive Director for Children and Education, in consultation with the Cabinet Member for Children’s Services, Education and Equalities to take all steps required to accept and spend the funding including procuring and awarding contracts (including any individual contracts over £500k) necessary for the implementation of the programme from October 2022 to March 2025, in-line with the maximum budget envelopes outlined in this report.
3. Noted the submission of a grant application on 1 February 2023 to Department for Education (DfE) for the Delivering Better Value in SEND grant.
Lead officer: Richard Hanks
07/02/2023 - Grant determination for the Holiday Activities and Food (HAF) Programme 2023/24 & 24/25 ref: 1595 Recommendations Approved
To seek approval to accept and spend a Department for Education (DfE) grant to fund holiday activities and food programmes for the main school holidays during the 2023/24 and 2024/25 financial year.
Decision Maker: Cabinet
Made at meeting: 07/02/2023 - Cabinet
Decision published: 07/02/2023
Effective from: 15/02/2023
Decision:
That Cabinet:
1. Authorised the Executive Director Children and Education, in consultation with the Cabinet Member for Children’s Services, Education and Equalities to take all steps required to accept and spend the Department for Education (DfE) grant to fund holiday activities and food programmes funding for 23/24 and 24/25 including procuring and awarding contracts (which may be over £500k) where necessary to implement the activities and programmes as outlined in this report.
Lead officer: Thomas Jarvis
07/02/2023 - Housing IT and Transformation Programme – approval of Full Business Case ref: 1594 Recommendations Approved
To seek approval of the Full Business Case (FBC) and authority to proceed with the Housing IT Transformation Programme and extend existing contracts if required.
Decision Maker: Cabinet
Made at meeting: 07/02/2023 - Cabinet
Decision published: 07/02/2023
Effective from: 15/02/2023
Decision:
That Cabinet:
1. Approved the Full Business Case (FBC) as set out in appendix A and exempt appendix I.
2. Approved up to £7.5m (net, less sunk costs) over the next five years, drawn from Housing Revenue Account (80%) and General Fund (20%) to deliver the Housing IT and Transformation programme as set out in this report and Appendix A.
3. Authorised Executive Director – Growth and Regeneration in consultation with Cabinet Member for Housing Delivery and Homes and S151 Officer to spend up to £7.5m (estimated internal and supplier one[1]off costs, over two years) to deliver the programme in full (including procuring and awarding contracts over £500k) in-line with the maximum budget envelopes outlined in this report.
4. Authorised Executive Director – Growth and Regeneration in consultation with Cabinet Member for Housing Delivery and Homes and S151 Officer to take all steps required to confirm the Preferred Supplier and award the contract(s) necessary for the implementation of comprehensive new Housing system(s) (five-year contract, fully managed service, £4.4m total value inc. one off supplier costs), in-line with the procurement and legal routes and maximum budget envelopes outlined in this report.
5. Authorised Executive Director – Growth and Regeneration to invoke subsequent specific and relevant extensions/variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope approved as part of the Final Business Case.
6. Authorised the Executive Director – Growth and Regeneration, in consultation with Cabinet Member for Housing Delivery and Homes, to take all steps required to extend the current contracts for Housing IT support services at a cost of up to £600k, should the Housing IT and Transformation programme not be fully implemented before they expire as outlined in this report.
Lead officer: Stewart McDermott
07/02/2023 - Filwood Broadway Framework – utilisation of funding ref: 1593 Recommendations Approved
To seek approval to utilise remaining funding from the Filwood Broadway Framework to implement the Filwood Broadway Development Framework.
Decision Maker: Cabinet
Made at meeting: 07/02/2023 - Cabinet
Decision published: 07/02/2023
Effective from: 15/02/2023
Decision:
That Cabinet:
1. Noted the previous Cabinet report and decisions taken in 2012.
2. Approved the use of the remaining funding from the Filwood Broadway Framework (major projects) budget toward the reinvigoration of the Filwood Broadway Public Realm as outlined in this report.
3. Authorised the Executive Director Growth and Regeneration, in consultation with the Cabinet Member for Housing Delivery and Homes, to allocate and spend funds from the Filwood Broadway Framework to the above project as outlined in this report, and to procure the necessary contracts for relevant works, goods or services (including any over £500k) within the budget envelope.
Lead officer: Tim Midwood
07/02/2023 - Bristol Heat Pump Ready Project ref: 1592 Recommendations Approved
To seek approval
to accept and spend Department of Business, Energy and Industrial
Strategy (BEIS) funding to deliver Heat Pump Installations, if the
City Council’s bid is successful.
Decision Maker: Cabinet
Made at meeting: 07/02/2023 - Cabinet
Decision published: 07/02/2023
Effective from: 15/02/2023
Decision:
That Cabinet:
1. Noted that Bristol City Council has submitted a proposal to the Department of Business, Energy and Industrial Strategy (BEIS) to implement a project to increase the installation of heat pumps in Bristol set out in Appendix A and the outcome of this is not yet known.
2. Authorised the Executive Director of Growth and Regeneration in consultation with the Cabinet Member Climate, Ecology, Energy and Waste; and S151 Officer, to, if successful, take all steps required to enter into contract with BEIS to accept and spend the funding of up to £3.3m (including procuring and awarding contracts over £500k) to implement the project as set out in proposals to BEIS and to make any amendments to the project as necessary for successful delivery.
Lead officer: Alex Minshull
07/02/2023 - Adolescent Exploitation Prevention Services ref: 1603 Recommendations Approved
To seek approval to procure a Strategic Partner to deliver a specialist single adolescent exploitation prevention service model.
Decision Maker: Cabinet
Made at meeting: 07/02/2023 - Cabinet
Decision published: 07/02/2023
Effective from: 15/02/2023
Decision:
That Cabinet:
1. Authorised the Executive Director People in consultation with Cabinet Member for Children, Education and Equalities to procure and award the contract(s) necessary for the implementation of a specialist single adolescent exploitation prevention service including Return Home Interview Service for 3 + 2 + 2 years, in-line with the procurement routes and maximum budget envelopes outlined in this report.
2. Authorised the Executive Director People to invoke any subsequent extensions/variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope outlined in this report.
Lead officer: Gail Rogers
07/02/2023 - Financial update report - February 2023 ref: 1604 Recommendations Approved
To present Cabinet with the latest detailed financial outturn report and identify any additional financial approvals that are required.
Decision Maker: Cabinet
Made at meeting: 07/02/2023 - Cabinet
Decision published: 07/02/2023
Effective from: 15/02/2023
Decision:
That Cabinet approved:
1. The realignment of Capital budgets in 2022/23 following the release of £3.3m council capital contingency and return for future capital spending pressures (see Appendix A1 section 6.1.4.).
2. The recommendation to utilise the Council Tax Reduction additional support scheme £0.885m in full in 2023/24 to assist households in receipt of Council Tax Reduction support (see Appendix A2).
That Cabinet notes:
3. The General Fund risk adjusted forecast overspend of £11.3m, noting the position will continue to be closely monitored and mitigations explored; however, it is likely that a further Supplementary Estimate may be required prior to the end of the financial year and should this be required appropriate approvals will need to be sought from Cabinet / Council.
4. The forecast overspend of £8.0m within the HRA (with actual end of year position being funded by a transfer to or from the HRA general reserve).
5. The forecast in-year deficit of £18.5m accumulating to a total £43.5m carried forward deficit in the DSG for 2023/24, and that the Council and the Schools Forum are developing a mitigation plan which will seek to address the High Needs overspend.
6. The forecast £15.2m underspend (including corporate contingencies and funds) within the General Fund against the latest approved Capital Programme’s Budget.
7. The submission of a bid for £5.6m funding from the Combined Authority for the development of the Western Harbour Masterplan and Infrastructure Delivery Plan project. If the bid is successful, notification of award will come back to Cabinet under separate report as a key decision.
Lead officer: Denise Murray
07/02/2023 - Gypsy and Roma Traveller permanent sites ref: 1591 Recommendations Approved
To approve the use of vacant land at Western Drive Hengrove to be used for the development of a permanent Gypsy Traveller site, subject to planning consent.
Decision Maker: Cabinet
Made at meeting: 07/02/2023 - Cabinet
Decision published: 07/02/2023
Effective from: 15/02/2023
Decision:
That Cabinet:
1. Approved the use of the vacant land identified at Western Drive Hengrove, BS14 0AF, shown in appendix A1.2 to be used for the development of a permanent Gypsy Traveller site, subject to planning consent.
2. Authorised the Executive Director Growth and Regeneration to take all steps required to apply for, accept and spend funding and implement use of the vacant land identified at Western Drive Hengrove as outlined in this report.
Lead officer: Tom Gilchrist
02/02/2023 - Extension to Asbestos Surveying contract, ref: 1590 Recommendations Approved
The Undertaking of Refurbishment and
Demolition plus targeted and Full Asbestos Management Surveys
contract was due to end at the end of February 2023. However, the
contractor is performing to a high standard and BCC are receiving a
good service so we are extending the contract for the full 24 month
option.
As the contract is going well and the option is available, this is
the most suitable course of action for the service and avoids
needing to go through another competitive tender process which
takes time and would also have a considerable cost to BCC.
Decision Maker: Executive Director: Growth and Regeneration
Decision published: 02/02/2023
Effective from: 02/02/2023
Decision:
To extend the Asbestos Surveying contract for
24 months to 1 March 2025.
Lead officer: Louise Baker
31/01/2023 - Digital Strategic Partner: Contract Award ref: 1589 Recommendations Approved
The Digital Strategic Partner will help
Bristol City Council achieve its Digital Transformation ambitions
as set out within the Digital Strategy 2022 – 2027. The
long-term partnership will aim to combine the capacity, knowledge
and expertise that exists within the Council with the capabilities
and reach of a private sector partner to significantly accelerate
the pace of delivery of the Digital Transformation Ambitions, its
associated Digital Transformation Programme, and its wider digital
requirements.
Decision Maker: Chief Executive
Decision published: 02/02/2023
Effective from: 31/01/2023
Decision:
To award the Digital Strategic Partnership
contract to Fujitsu Services Limited. The contract is for the
maximum value of up to £35 million, over the contract term of
up to 7 years (with an initial term of 5 years). Fujitsu were the
successful bidder of the tender exercise.
This decision was taken by the Chief Executive in consultation with
the Cabinet Member for Finance, Governance and Performance and the
Director for Policy, Strategy and Digital, as authorised by Cabinet
on 5th April 2022.
Lead officer: Tim Borrett
26/01/2023 - Home Upgrade Grant Scheme 2 ref: 1588 Recommendations Approved
14.4% of homes in Bristol are in fuel poverty.
Bristol City Council submitted a consortium bid in November 2022
for HUG Phase 2 funding. The consortium is with North Somerset, and
Bath and North East Somerset (B
Decision Maker: Executive Director: Growth and Regeneration
Decision published: 02/02/2023
Effective from: 26/01/2023
Decision:
Enter into relevant grant agreements to accept
and spend £11,393,650 Home Upgrade Grant (HUG2) awarded by
central government to Bristol City Council and its partners.
Lead officer: Louise Baker
30/01/2023 - Waking Watch Provision ref: 1587 Recommendations Approved
Bristol City Council wishes to commission
suitable qualified providers to a Dynamic Purchasing System (DPS)
for the provision of a Waking Watch Service.
Decision Maker: Executive Director: Growth and Regeneration
Decision published: 02/02/2023
Effective from: 30/01/2023
Decision:
To extend an existing procured contract with a
temporary supplier for Waking Watch provision whilst finalisation
of larger procurement activity is completed.
Lead officer: Louise Baker
07/12/2022 - Enforcement Agent Services Procurement ref: 1586 Recommendations Approved
To confirm the award of contracts for
enforcement agent services as per cabinet decision 18 Jan 2022
where authority was given to the Director of Finance to procure and
award the contract(s) necessary for enforcement agent services for
a maximum of 5 years (inclusive of the 1-year optional extension
period) within the existing budget envelope of £0.525m.
Decision Maker: Director: Management of Place
Decision published: 02/02/2023
Effective from: 07/12/2022
Decision:
Contracts will be awarded to Marston
(Holdings) Limited and Bristow
Lead officer: Kevin Smith
16/12/2022 - Office Supplies Contract ref: 1564 Recommendations Approved
Bristol City Council wishes to commission a
single supplier to provide a “one stop shop” office
supplies service to Bristol City Council.
Decision Maker: Chief Executive
Decision published: 02/02/2023
Effective from: 16/12/2022
Decision:
Direct award of a 12-month contract (with the
option to extend for 2 x 12-month periods) to Lyreco for the
provision of Office Supplies for Bristol City Council. This
contract has been called off from the NEPO 502 framework which is a
single provider framework, with the default call off procedure
being the direct award of contracts to Lyreco, this is a compliant
route to market in line with BCC Procurement Rules and the Public
Contract Regulations 2015.
Lead officer: Louise Baker
24/01/2023 - Decision on approach to Damp and Mould issues, Winter 2022-23. ref: 1563 Recommendations Approved
To enable Bristol City Council to exercise
powers available under the Housing Act 2004 and to document the
decisions followed in relation to Damp and Mould issues for the
Winter of 2022/23.
Decision Maker: Director: Housing and Landlord Services
Decision published: 30/01/2023
Effective from: 24/01/2023
Decision:
Following a direction from the Secretary of
State for Levelling Up, Housing and Communities received on 19th
November 2022, under section 3 of the Housing Act 2004, the
enforcement of Damp and Mould hazards was reviewed.
The decision details the approach that the Private Housing Service
will take in relation to damp and mould issues during the Winter of
2022/23. The Council currently exercises its discretion to use its
power under the Housing Act 2004 to take action on hazards rated
Band D under the Housing Health and Safety Rating System (HHSRS) as
well as those in Bands A-C where the Council has a duty to take
action (Private Housing Enforcement Policy 2016 (revised
2017)).
There are exceptional circumstances in place this winter which
justify, exercising our powers to take appropriate action on
Category 2 Band E Damp and Mould hazards. Where Damp and Mould
issues are identified, if, after issuing an informal schedule of
works, there is no reasonable progress by the responsible person to
carry out the works within a reasonable period, formal enforcement
action can be taken straight away. This is in accordance with our
existing enforcement policy framework. The detail of the decision
can be found here on the website: Private housing policies and
performance (bristol.gov.uk)
Lead officer: Louise Baker