Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Decisions published

08/02/2024 - Community Resilience Fund (CRF): Revenue Budget and Reallocation of Capital Grants in Area 6 and Area 4 ref: 2015    Recommendations Approved

1.In February 2021 Cabinet approved £2,351,995 revenue funding to support the delivery of a Voluntary, Community and Social Enterprise (VCSE) sector recovery strategy and enabling a proposed new Communities Resilience Fund (CRF) commencing 2021/22.
2.In July 2023 the Executive Director of Adults and Communities approved payment of £4m Community Resilience Fund for capital grants to community and voluntary groups, including £800,000 for dedicated grants for city wide equalities communities. It was agreed that a plan for expenditure of the CRF revenue budget, including revenue development grants would be brought back to the meeting once grantees had started developing their Full Project Plans and revenue needs were clear.
3.At EDM on 22nd November 2023, Executive Director for Adults and Communities in consultation with Cabinet Member for Communities approved the plan for the CRF revenue budget, including allocating up to £400k per annum for revenue development grants to VCSE organisation in receipt of CRF capital grants. The purpose of these grants is to enable the successful development and delivery of CRF projects.
4.CRF Revenue development grants will be between 5% and 20% of the value of the capital grant (consistent with other parts of the council who spend capital). They will be awarded up front at the beginning of projects, to enable organisations to bring in necessary expertise i.e. structural engineer, project manager, architect in line with project milestones. This will also enable them to plan for ongoing costs.
5.This OED approved the second tranche of 23 revenue development grants worth £112,091.02 to be paid to organisations who have approved full project plans and capital grant agreements already in place, and those who require 5% of their capital grant up front to enable the development of their plan as set out in Appendix C.
6.The decision to reallocate CRF capital grant money follows from the Cabinet decision taken on 8th February 2022 (See item 12 here: ModernGov - bristol.gov.uk), which authorised the Executive Director for People in consultation with Cabinet Member for Communities to invite community and voluntary organisations to apply to the Community Resilience Fund and to award grants necessary for the implementation of capital projects in the Community and Voluntary Sector.
7.At its meeting on 25 February 2021, Cabinet approved the creation of the second Bristol Impact Fund (BIF) – Growing The Power of Communities, and authorised the Executive Director for People in consultation with Cabinet Member for Public Health and Communities to invite community and voluntary organisations to apply to Bristol Impact Fund and to award grants necessary for the implementation of Bristol Impact Fund Growing the Power of Communities for the period 1st October 2021 – 30th September 2025.
8.At EDM on 22nd November 2023, Executive Director for Adults and Communities in consultation with Cabinet Member for Communities approved funding to build capacity and resilience of the VCSE in line with Designing a New Social Reality. The decision to grant a 10% uplift to BIF2 Medium and Large grant holders is part of our commitment to this.

Decision Maker: Executive Director: Adult & Communities

Decision published: 23/02/2024

Effective from: 08/02/2024

Decision:

A.To authorise the spending of £112,091.02 of revenue development grants to enable Community Resilience Fund grantees to successfully deliver their capital projects.
B.To award Community Resilience Fund capital grants to organisations whose projects were selected as reserves, following the application and decision making process. This is due to projects withdrawing from the process due to issues with feasibility of their projects as set out in appendix E. This capital funding is available to be spent over three years from 1st April 2023 to 31st March 2026 to build the resilience of the community and voluntary sector. All projects should be completed by September 2025.
C.To authorise spending of £300,854.95 revenue to uplift years 3 and 4 of BIF2 medium and large grants in recognition of rising cost of living, increase to real living wage and inflation. This is part of our commitment to build capacity and resilience of the VCSE in line with Designing a New Social Reality

Lead officer: Hugh Evans


07/02/2024 - Special Educational Needs and Disability Information, Advice and Support Service (SENDIASS) ref: 2014    Recommendations Approved

This decision relates to the wider Special Educational Needs and Disability Information, Advice and Support Service (SENDIASS) contract which was awarded on 1st April 2023.
The ICB and South Gloucestershire Council agreed to increase their funding for this contract. As Bristol City Council is the lead commissioner, the other local authorities and the ICB pay us their contributions and we pay the provider. The original decision to commission the service delegates authority to the Executive Director to approve variations to the contract. This decision will enable us to vary the contract and pass on this funding to the provider.

Decision Maker: Executive Director: Children & Education (DCS)

Decision published: 21/02/2024

Effective from: 07/02/2024

Decision:

Approval to vary the SENDIASS contract to include additional funding from the Integrated Care Board (ICB) and South Gloucestershire Council

Lead officer: Hannah Woodhouse


09/02/2024 - Awarding Contract for Construction of 71 New Council Homes at Leinster Avenue, Knowle West ref: 2009    Recommendations Approved

This decision is made in accordance with The Project 1000 Affordable Housing Delivery Plan 2022-25, which outlines how the council will focus its land, time, money, and influence to improve the way affordable housing is delivered in Bristol; and in accordance with the HRA Business Plan and Development Programme.
The council’s ambition is to work with partners, local communities and developers to deliver 1000 new affordable homes each year by 2024.
The proposal is for a revenue generating scheme that will benefit the HRA Business Plan.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 19/02/2024

Effective from: 09/02/2024

Decision:

To enter into contract with Hill Partnerships for the construction of 71 new council homes and associated development at Leinster Avenue, Knowle West.

Lead officer: Louise Davidson


07/02/2024 - EA Framework - Existing Placement Continuation (post Framework Expiry) ref: 2002    Recommendations Approved

There are around 400 placements of households in existing emergency accommodation with providers who’ve not yet successfully applied to the new EA Framework, and it is not possible to move them all out by the date of the framework expiry.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 13/02/2024

Effective from: 07/02/2024

Decision:

Decision to allow existing placements in emergency accommodation to remain there past the expiry date of the framework while we work on moving them on to suitable longer-term accommodation.
No new arrangements will be made with providers using the expired framework.
New arrangements for Emergency Accommodation will only be made via the newly commissioned EA Framework

Lead officer: Paul Sylvester


13/02/2023 - Education Capital Programme: SEND Wave 2 – Refurbishment of Throgmorton House for New Fosseway School ref: 2004    Recommendations Approved

The Council has a statutory duty to provide specialist provision places to children

Decision Maker: Executive Director: Children & Education (DCS)

Decision published: 13/02/2024

Effective from: 13/02/2023

Decision:

Approval of a virement of £1,183,000 from the SEND Wave 2 Programme Contingency Fund to the Throgmorton School Refurbishment Project to cover an increase in project costs.

Lead officer: James Anderson


13/02/2023 - Education Capital Programme – SEND Wave 2: Sefton Park School Refurbishment ref: 2005    Recommendations Approved

The Council has a statutory duty to provide specialist provision places to children

Decision Maker: Executive Director: Children & Education (DCS)

Decision published: 13/02/2024

Effective from: 13/02/2023

Decision:

Approval to award the construction contract for the refurbishment of Sefton Park School to EW Beard Ltd for the development of additional SEND school placements.
Approval of a virement of £377,000 from the SEND Wave 2 Programme ‘In-Year response fund’ to the Sefton Park School Project Budget, to enable to contract award and cover additional project costs.

Lead officer: James Anderson


21/12/2023 - City Leap Project 3001370 – Easiform Pilot Project HRA ref: 2003    Recommendations Approved

The aim is to deliver energy efficiency upgrades to 25 Easiform-based properties within the Council’s social housing estate; this is a pilot project which will also establish if the Energy Conservation Measures are appropriate to install across all BCC-owned Easiform properties, cost-effectively. This was to be delivered in two cohorts, both of which required Executive Director approval. Ameresco under the City Leap Energy Partnership were obliged and most suitable to carry out the work in this project.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 13/02/2024

Effective from: 21/12/2023

Decision:

Approval to enter into contract under the terms of the City Leap Energy Partnership Concession Agreement with Ameresco Ltd. This contract is for Low Carbon Energy Infrastructure works – funded partly by the Low Carbon Challenge Fund, matched by the HRA budget.

Lead officer: Helen Reed


07/02/2024 - Legible City contract extension ref: 2000    Recommendations Approved

Provides income in 2024/25 to support Legible City. A new long-term contract will be tendered, subject to a future political decision.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 08/02/2024

Effective from: 07/02/2024

Decision:

Extension of digital advertising screen contract between Bristol City Council and JCDecaux UK Ltd by an additional term of one year (until 31 March 2025) in accordance with clause 3.2.

Lead officer: Anesa Kritah


06/02/2024 - 'One Stop Shop' property agent Service for Residential Property Acquisition Programme ref: 1999    Recommendations Approved

On 24 January 2023 Cabinet approved the HRA Development Programme 22-27 and authorised the Executive Director of Growth and Regeneration, in consultation with the Section 151 Officer, Cabinet Member for Finance, Governance and Performance and
Cabinet Member for Housing Delivery and Homes to implement the HRA Development programme including all steps necessary to procure and award contracts (including goods, works and professional services) during 2022/23 to deliver the HRA Development programme capital investment plans.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 08/02/2024

Effective from: 06/02/2024

Decision:

Approval to award a contract to Constellia, who will subcontract Phi Capital Investments Ltd. to undertake a programme of purchasing individual residential houses and flats form the private housing market. A suitably qualified, experienced, and insured property agent is required to support the delivery of this programme. As BCC is seeking the agent to deliver a ‘one-stop-shop’ service, the agent will need to deliver valuation services, building surveying services and conveyancing services. The conveyancing services can be delivered in house by the property Agent or via a consortium which includes a suitably qualified and experienced conveyancing firm.

Lead officer: Louise Davidson


06/02/2024 - Critical Assets Harbour River Wall Asset - Remedial Works ref: 1996    Recommendations Approved

1. To note an update on the project progress to date, remaining programmes, current immediate works and further findings.
2. To note the new revised estimated funding to fully stabilise the critically identified New Cut River Walls.
3. To seek approval to progress the works as recommended.

4. To seek approval for the reallocation of capital funding.

 

Decision Maker: Cabinet

Made at meeting: 06/02/2024 - Cabinet

Decision published: 06/02/2024

Effective from: 14/02/2024

Decision:

That Cabinet:

1.      Noted an update on the project progress to date, remaining programmes, current immediate works and further findings.

2.      Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Transport to take all steps required to proceed with the works in relation to the High-Risk priority sites and additional priority river facing wall sites as outlined in recommended options 3 and 4 in this report including procuring and awarding contracts over the key decision threshold.

3.      Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Transport and Cabinet Member for City Economy, Finance and Performance to approve in principle the revised capital funding required for the project noting that priority funding of up to £6.10m be considered for inclusion in the Council’s Capital Programme for 2024-25 , the remainder known to be required as a priority in 2025-26 and beyond will be subject to approval as part of the Council’s capital process.

Lead officer: Shaun Taylor


06/02/2024 - The future of the Homelessness Prevention Youth Hub Service ref: 1995    Recommendations Approved

To seek approval for the recommissioning of a multi-agency Youth Hub.

 

Decision Maker: Cabinet

Made at meeting: 06/02/2024 - Cabinet

Decision published: 06/02/2024

Effective from: 14/02/2024

Decision:

That Cabinet

1.      Authorised the Executive Director Growth and Regeneration, in consultation with Executive Director for Children and Education and Cabinet Member for Housing Delivery and Homelessness and Cabinet Member for Children’s Services, Education and Equalities to take all steps required to procure and award the contract for 3 years with an option to extend for a further 18 months, in-line with the procurement routes and maximum total budget envelope of £1.570 M (subject to any annual uplift agreed that will be based on CPI and an appropriate Housing index) as outlined in this report

2.      Authorised the Executive Director Growth and Regeneration in consultation with Executive Director for Children and Education to invoke any subsequent extensions or variations specifically defined in the contract being awarded, up to the maximum budget envelope (subject to any annual uplift agreed that will be based on CPI and an appropriate Housing index) as outlined in this report.

Lead officer: Paul Sylvester


06/02/2024 - Bristol’s first Citizens’ Assembly recommendations ref: 1997    Information Only

To note progress in assessing and taking forward relevant recommendations from Bristol’s first Citizens’ Assembly: “How do we recover from COVID-19 and create a better future for all in Bristol?”

 

Decision Maker: Cabinet

Made at meeting: 06/02/2024 - Cabinet

Decision published: 06/02/2024

Effective from: 06/02/2024

Decision:

That Cabinet:

1.      Noted the final update report and influence of the Citizens’ Assembly 2021

2.      Noted the Citizens’ Assembly tracker and other detailed information included at Appendix Ai and Aii.

3.      Noted how the Recommendations have been embedded into the most recent Business Plan for 2023–24.

4.      Noted the lessons learnt for future initiatives like the Citizens’ Assembly

Lead officer: Tim Borrett


06/02/2024 - Finance Exception Report (P9) ref: 1998    Information Only

To present Cabinet with the latest detailed financial outturn report and identify any additional financial approvals that are required.

Decision Maker: Cabinet

Made at meeting: 06/02/2024 - Cabinet

Decision published: 06/02/2024

Effective from: 06/02/2024

Decision:

That Cabinet noted:

·       The General Fund forecast £5.5m adverse outturn variance against the approved budget for 2023/24.

·       The performance on delivery of savings (as summarised in Section 3).

·       The General Fund additional net risk of £0.6m against which Executive Directors plan to mitigate in full (as summarised in Section 4).

·       A forecast overspend of £2.1m within the HRA and that over- or under-spends that materialise on the HRA will be funded by a transfer from or to the HRA general reserve at the end of the financial year.

·       A forecast in-year deficit of £16.4m accumulating to a total £56.1m carried forward deficit in the DSG for 2023/24.

·       A breakeven position on Public Health services.

·       A forecast £10.4m underspend against the revised Capital Programme’s Budget (Section 6)

Lead officer: Sarah Chodkiewicz


06/02/2024 - Hard Facilities Management Contract Extension, re-procurement and Capital Health and Safety Programme ref: 1994    Recommendations Approved

To seek approval to extend the Repair and Maintenance contract.

To seek approval to procure and award a new Hard Facilities Management contract.
To approve the capital programme of health and safety activity.

Decision Maker: Cabinet

Made at meeting: 06/02/2024 - Cabinet

Decision published: 06/02/2024

Effective from: 14/02/2024

Decision:

That Cabinet:

1.      Authorised the Executive Director Growth and Regeneration in consultation with the Deputy Mayor - Finance, Governance and Performance to take all steps required to procure and award a new Hard FM contract for an initial period of 5 years with the option to extend for 3 further periods of one year, up to the maximum budget envelope as outlined in this report.

2.      Authorised the Executive Director Growth and Regeneration in consultation with the Deputy Mayor - Finance, Governance and Performance to take all steps required to secure the continuation of Repair and Maintenance services for up to 12 months whilst the re-procurement process is undertaken.

3.      Authorised the Executive Director Growth and Regeneration in consultation with the Deputy Mayor - Finance, Governance and Performance to take all steps required to invoke any subsequent extensions/variations specifically defined in the contracts being awarded, up to the maximum budget envelope outlined in this report.

4.      Approved the Capital programme of Health and Safety activity as set out in Appendix A (at an estimated cost of £2,060,000 and £319,000 for Education Lifecycle)

5.      Authorised the Executive Director Growth and Regeneration in consultation with the Deputy Mayor - Finance, Governance and Performance to take all necessary steps to procure and award contracts to undertake the works set out in Appendix A.

Lead officer: David Martin


06/02/2024 - Extension of We Can Make area of operation ref: 1992    For Determination

To seek approval  to apply for an extension of the area of operation of the We Can Make project to cover all of the wards in South Bristol.

To confirm the continued authorisation for site disposals and to review the pilot in 2025-2026.

Decision Maker: Cabinet

Made at meeting: 06/02/2024 - Cabinet

Decision published: 06/02/2024

Effective from: 14/02/2024

Decision:

That Cabinet:

1.      Noted the achievements of the We Can Make project to date and the innovative approach to addressing local housing need.

2.      Approved the geographical extension of the area of operation of the We Can Make project to the wards in South Bristol.

3.      Authorised the Executive Director Growth and Regeneration in consultation with the Cabinet Member for Housing Delivery and Homelessness to make a new application to the Secretary of State for consent to the extension, which will be completed by the end of March 2024. 3. Authorises the Executive Director Growth and Regeneration, in consultation with the S151 Officer and Cabinet Member for Housing Delivery and Homelessness, to approve the disposal of selected HRA micro sites to We Can Make, in the area of operation covered by the Secretary of State consent, for the development of affordable housing (as defined by the NPPF and in accordance with Council affordable housing policies) to address local housing needs.

4.      Noted a review regarding the future of BCC support for and engagement with the We Can Make pilot project will take place in March 2026 and recommendations will be made in accordance with the decision pathway.

Lead officer: Louise Davidson


06/02/2024 - Recommissioning of adult homelessness supported accommodation pathways ref: 1991    Recommendations Approved

To seek approval to recommission the supported accommodation pathways services for single homeless adults.

Decision Maker: Cabinet

Made at meeting: 06/02/2024 - Cabinet

Decision published: 06/02/2024

Effective from: 14/02/2024

Decision:

That Cabinet:

1.      Authorised the Executive Director Growth and Regeneration, in consultation with the Cabinet Member for Housing Delivery and Homelessness to take all steps required to procure and award the contracts necessary for the implementation of the Homelessness Pathways Commissioning Plan, for 3 years with an option to extend for a further 2 years, in-line with the procurement routes and maximum total budget envelope of £6,169,374 (subject to any annual uplift agreed that will be based on CPI and an appropriate Housing index) as outlined in this report.

2.      Authorised the Executive Director Growth and Regeneration in consultation with the Cabinet Member for Housing Delivery and Homelessness to invoke any subsequent extensions or variations specifically defined in the contracts being awarded, up to the maximum budget envelope (subject to any annual uplift agreed that will be based on CPI and an appropriate Housing index) outlined in this report.

Lead officer: Paul Sylvester


06/02/2024 - A37/A4018 Victoria Street & Colston Avenue Full Business Case (FBC) ref: 1989    Recommendations Approved

To seek approval for the submission of a Full Business Case (FBC) to the West of England Combined Authority (WECA) for City Regional Sustainable Transport Settlement (CRSTS) funding and subject to approval, to accept and spend the funding to deliver the A37/A4018 Victoria Street & Colston Avenue Improvements.

Decision Maker: Cabinet

Made at meeting: 06/02/2024 - Cabinet

Decision published: 06/02/2024

Effective from: 14/02/2024

Decision:

That Cabinet:

1.      Approved the submission of a Full Business Case (Appendix A1 and exempt appendix I1) to the West of England Combined Authority (WECA).

2.      Authorised the Executive Director of Growth and Regeneration in consultation with the Cabinet Member for Transport and Section 151 officer, subject to approval of the Full Business Case by WECA to:

                    i.            Take all steps required to accept and spend the City Region Sustainable Transport Settlement (CRSTS) funding amount as set out in this report and appendices,

                   ii.            Tender and procure contracts (including any over £500K) necessary to deliver the works,

                 iii.            Award contracts and spend the funding to deliver the works as set out in the Full Business Case up to the maximum budget envelope outlined in this report.

Lead officer: Adam Crowther


06/02/2024 - Highway Contract Procurement ref: 1986    Recommendations Approved

To seek approval to procure and award Highways contracts and to seek approval for an increase in value of the Gully Cleansing and Subway Drainage Maintenance Term Contract pending procurement of a new contract.

Decision Maker: Cabinet

Made at meeting: 06/02/2024 - Cabinet

Decision published: 06/02/2024

Effective from: 14/02/2024

Decision:

That Cabinet:

1.      Authorised the Executive Director of Growth and Regeneration in consultation with the Cabinet Member for Transport to take all steps required to procure and award the contracts necessary for the implementation of a new

        Gully Cleansing and Subway Drainage Maintenance Term Contract

        Highways Asset Management and Associated Works Framework

        Highways Defect Response and Emergency Works Term Contract

        Structures Professional Services contract in-line with the procurement routes and maximum budget envelopes outlined in this report.

2.      Authorised the Executive Director of Growth and Regeneration in consultation with the Cabinet Member for Transport to invoke any subsequent extensions/variations specifically defined in the contracts being awarded, up to the maximum budget envelope outlined in this report.

3.      Authorised the Executive Director of Growth and Regeneration in consultation with the Cabinet Member for Transport to take all steps required to increase the value of the Gully Cleansing and Subway Drainage Maintenance Term Contract and Highways Asset Management and Associated Works Framework until March 2025 as outlined in this report.

Lead officer: Shaun Taylor


06/02/2024 - Green Recovery Fund – Public Electric Vehicle Infrastructure ref: 1985    Recommendations Approved

To seek approval to accept and spend the grant funding offer from the West of England Combined Authority (WECA) under the Green Recovery Fund to develop and implement electric vehicle (EV) charging infrastructure.

Decision Maker: Cabinet

Made at meeting: 06/02/2024 - Cabinet

Decision published: 06/02/2024

Effective from: 14/02/2024

Decision:

That Cabinet:

1.      Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Housing Services and Energy, and the Chief Finance Officer to accept up to £2,410,000 Green Recovery Fund grant awarded by WECA to South Gloucestershire Council and Bath and North East Somerset Council and to transfer or spend those monies as directed by South Gloucestershire Council and Bath and North East Somerset Council.

2.      Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Housing Services and Energy, and the Chief Finance Officer to enter into a grant agreement to accept and spend up to £2,500,000 Green Recovery Fund grant awarded by WECA to Bristol City Council to deliver electric vehicle infrastructure as outlined in this report.

3.      Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Housing Services and Energy to procure, agree the terms of and enter into any contract(s) (which may be over £500,000) required for the delivery of electric vehicle infrastructure to be funded by the Green Recovery Fund grant award.

Lead officer: Helen Reed


06/02/2024 - Review of High Needs Block (HNB) Element 3 non-statutory top up funding ref: 1984    Recommendations Approved

To seek approval of proposals following a review of the HNB Element 3 non-statutory funding.

 

Decision Maker: Cabinet

Made at meeting: 06/02/2024 - Cabinet

Decision published: 06/02/2024

Effective from: 14/02/2024

Decision:

That Cabinet:

1.      Noted the findings of the public consultation, as outlined in this report in brief and in full at Appendix B.

2.      Approved the implementation of a Targeted Support Fund for children and young people not in receipt of EHC plans.

3.      Approved the commissioning of Outreach services to support and challenge mainstream schools to improve the quality and consistency of their ordinarily available provision and approach to inclusion.

4.      Authorised the Director Education and Skills in consultation with the Cabinet Member Children’s Services, Education and Equalities to take all steps required to implement recommendations 2 and 3 including procuring and awarding contracts over the key decision threshold.


06/02/2024 - Estate Rationalisation and Disposals ref: 1993    For Determination

1. To seek approval for the disposal of Bristol City Council assets which have been identified by the Estates Strategy Board as being surplus to the Council’s Requirements.
2. To seek approval to the disposal of the Council’s freehold interest in Hengrove Leisure Park to facilitate a residential redevelopment of part of the site.
3. To seek approval to the transfer to the Housing Revenue Account or the re-purpose within the general fund of the assets in Appendix A3.

Decision Maker: Cabinet

Made at meeting: 06/02/2024 - Cabinet

Decision published: 06/02/2024

Effective from: 14/02/2024

Decision:

That Cabinet:

1.      Approved the assets listed in Appendix A1 be declared surplus to Council requirements and subject to them not being considered suitable for HRA transfer, or sold to a registered provider, to be disposed of on the open market for the best consideration.

2.      Approved the appropriation of any suitable properties listed in Appendix A2 to the HRA or to satisfy an alternative service requirement if required.

3.      Authorised the Executive Director – Growth & Regeneration in consultation with the Deputy Mayor/Cabinet Member Finance, Governance and Performance and S151 Officer, to dispose of the freehold interest in: -

a.      Hengrove Leisure Park at a peppercorn rent.

b.      37/39 Whitehouse Street at Market Value as per the terms set out in this report.

4.      Authorised the Executive Director – Growth & Regeneration in consultation with the Deputy Mayor/Cabinet Member Finance, Governance and Performance and S151 Officer, in accordance with the Council’s scheme of delegations, to take all steps required for disposal of the assets whilst ensuring best value is obtained for each property listed in Appendix A1 and A2 in the event they are not required by the HRA or to satisfy an alternative service requirement.

Lead officer: David Martin


06/02/2024 - Frome Gateway Regeneration Framework ref: 1990    Recommendations Approved

1. To seek approval of the Frome Gateway Regeneration Framework.
2. To seek approval for the acquisition of land in relation to the Bedminster Green Framework Area.
3. To note the proposals in relation to two Council owned sites in the Regeneration Framework area at Universal House and the Wellington Road depot site.

Decision Maker: Cabinet

Made at meeting: 06/02/2024 - Cabinet

Decision published: 06/02/2024

Effective from: 14/02/2024

Decision:

That Cabinet:

 

Frome Gateway

1.      Approved the Frome Gateway Regeneration Framework and note that it will be a material planning consideration in the determination of planning applications.

2.      Authorised the Executive Director for Growth and Regeneration in consultation with the Mayor to secure the freeholder requirements set out in this report through lease re-gearing negotiation in the Frome Gateway area and to note the costs of these requirements will be considered when determining best value.

3.      Authorised the Executive Director for Growth and Regeneration in consultation with the Mayor to take all steps required to deliver a last-mile logistics hub on the Universal House site and an energy centre with larger family accommodation on the Wellington Road Depo Site as set out in this report.

4.      Authorised the Executive Director of Growth and Regeneration, in consultation with the Section 151 Officer and Mayor, to explore and to submit funding bids (which may be over the key decision threshold) to enable the redevelopment of Frome Gateway, noting that the acceptance and spend of any funding award over the key decision threshold will be subject to further approval in accordance with the decision pathway.

5.      Authorised the Executive Director of Growth and Regeneration, in consultation with the Section 151 Officer and Mayor, to explore and to submit funding bids (which may be over the key decision threshold) to enable development of a Community Land Trust or similar appropriate vehicle to run and manage community and cultural spaces in Frome Gateway, noting that the acceptance and spend of any funding award over the key decision threshold will be subject to further approval in accordance with the decision pathway.

6.      To authorised the Executive Director of Growth and Regeneration, to implement a local lettings policy in the Frome Gateway Regeneration area.

7.      Noted the consultation report at Appendix B.

 

Bedminster Green

8.      Authorised the Executive Director in consultation with the Cabinet Member for Growth and Regeneration to take all steps required to acquire the land as outlined in this report.

Lead officer: Abigail Stratford


06/02/2024 - New Property Licensing Schemes ref: 1988    Recommendations Approved

1. To seek approval to introduce a citywide additional licensing scheme.
2. To seek approval to introduce a targeted selective licensing scheme in three wards.
3. To seek approval of the proposed associated licensing fee structure.

Decision Maker: Cabinet

Made at meeting: 06/02/2024 - Cabinet

Decision published: 06/02/2024

Effective from: 14/02/2024

Decision:

That Cabinet:

1.      Approved the introduction of a citywide additional licensing scheme.

2.      Approved the introduction of a targeted selective licensing scheme in three wards.

3.      Approved the proposed associated licensing fee structure outlined in Appendix A2.

4.      To noted the outcome of the consultation.

Lead officer: Tom Gilchrist


06/02/2024 - Housing Revenue Account (HRA) Energy Efficiency Strategy ref: 1987    Recommendations Approved

To outline the Housing Revenue Account (HRA)’s plan to reach EPC C standard by 2030 across all BCC homes.

Decision Maker: Cabinet

Made at meeting: 06/02/2024 - Cabinet

Decision published: 06/02/2024

Effective from: 14/02/2024

Decision:

That Cabinet:

1.      Authorised the Executive Director of Growth and Regeneration in consultation with the Cabinet Member for Housing Services and Energy and the Council’s Section 151 Officer to take all steps required to implement measures which improve the energy efficiency of residential properties owned by the council (including those detailed in the HRA Energy Efficiency Strategy set out in Appendix A to this report) including:

a)      submit appropriate funding applications (including applications to Homes England) and where such applications are successful, enter into grant agreements (in consultation with the Council’s Legal team) with the appropriate body and accept and spend such funding on such measures.

b)      use HRA investment plan funds and/or reserves to fund and/or match fund projects implementing such measures to maximise funding.

c)      procure and enter into all contracts required to deliver such measures including any contracts over the key decision threshold.

2.      Noted the recommendations set out in the HRA Energy Efficiency Strategy (Appendix A).

Lead officer: Miles Tilling


30/01/2024 - Procurement of a Multi-Disciplinary Design Team for the delivery of Filwood Community Centre Expansion and Refurbishment ref: 1983    Recommendations Approved

To enable the timely delivery of the Filwood Broadway LUF project. Bristol City Council has been granted Levelling Up Funding for the Filwood Broadway Regeneration project and subsequent cabinet approval to delegate authority to the Executive Director of Growth and Regeneration to procure and award contracts to deliver the project, in consultation with the S151 Officer, Cabinet Member for Finance, and Cabinet Member for Housing Delivery and Housing

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 05/02/2024

Effective from: 30/01/2024

Decision:

To approve the award of a contract to Hayhurst and Co. as lead consultant/architect, and the wider sub-consultant team to deliver multi-disciplinary consultancy services for the refurbishment and expansion of Filwood Community Centre. The corresponding Statement of Work is entered into pursuant to the Constellia SEWTAPS Vendor Neutral Contract.

Lead officer: Louise Davidson


01/02/2024 - Maintenance of Pay on Foot Parking Equipment ref: 1982    Recommendations Approved

This award meets the business’ needs to maintain the equipment, using the most cost-effective route to market. Pay on Foot Parking equipment requires ongoing maintenance and repairs, so a new contract is required to replace a previous maintenance contract to extend the life of the equipment.

Decision Maker: Director: Management of Place

Decision published: 01/02/2024

Effective from: 01/02/2024

Decision:

Approval to award a contract for the maintenance of Pay on Foot Parking equipment (hardware such as barriers and ANPR cameras, as well as supporting software). This will enable the Council to continue to operate its Multi-Storey Car Parks and provide value for money by allowing ongoing use of the equipment. This contract will be awarded using ESPO framework 509_23, which is the most cost-effective route to market.

Lead officer: Shaun Taylor


01/02/2024 - Extension of Bristol Youth Hub Contract (Young People) with 1625 Independent People. ref: 1981    Recommendations Approved

On 3 March 2022 Cabinet authorised the Executive Director Growth and Regeneration to extend the Bristol Youth Hub (known as MAPS) contract for a period up until 30 September 2024. The contract was initially extended for a period of only 6 months until 31 March 2023 to enable a review of the contract specification in the light of required new changes to recording and joint working. The contract was then extended for a further 12 months to align the recommissioning of a Youth Hub with the accommodation contracts within the Young People’s Housing Pathway. However Childrens Services requested that the current contract be extended for a further six months (until procurement compliant end date of September 2024) to enable a government funded consultant to advice on remodelling to maximise the effectiveness of this service and to embed implementation of the new Joint Protocol.
A fresh report with the outcome of the consultancy work, will then be brought to February 2024 Cabinet to identify open tendering options for a youth hub service going forward.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 01/02/2024

Effective from: 01/02/2024

Decision:

The decision is to extend the Bristol Youth Hub contract with 1625 Independent People for provision of the MAPS service, as part of the Young People’s Housing

Lead officer: Paul Sylvester


31/01/2024 - Planning Skills Delivery Fund (PSDF) ref: 1980    Recommendations Approved

The Planning Skills Delivery Fund (PSDF), is part of the Capacity and Capability Programme and will provide £29 million over two years to local authorities to help with the implementation of the proposed reforms in the Levelling Up and Regeneration Bill. The funding will ensure that local authorities are ready for change, and to provide support to help planning services deal with a variety of issues in the current system. The funding will help with the improvement of development management services by clearing backlogs of planning applications, as well as funding for addressing planning skills gaps.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 31/01/2024

Effective from: 31/01/2024

Decision:

To accept the £100k planning skills development fund awarded by the Department for Levelling Up, Housing and Communities (DLUHC).

Lead officer: Simone Wilding


21/12/2023 - City Leap Project 3001379 - Social Housing Decarbonisation Fund (SHDF) Blocks ref: 1979    Recommendations Approved

Ameresco under the City Leap Energy Partnership were obliged and most suitable to carry out the work in this project of which the aim is to deliver energy efficiency upgrades and cyclical maintenance to multiple blocks of flats within the Council’s social housing estate.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 30/01/2024

Effective from: 21/12/2023

Decision:

Approval to enter into contract under the terms of the City Leap Energy Partnership Concession Agreement. (Project detail) Low Carbon Energy Infrastructure – funded partly by the Social Housing Decarbonisation Fund, Cyclical Maintenance and Planned Improvements budgets. The aim is to deliver energy efficiency upgrades and cyclical maintenance to multiple blocks of flats within the Council’s social housing estate.

Lead officer: Helen Reed


26/01/2024 - Temple Quarter – cost sharing agreement with Homes England - Eversheds Sutherland ref: 1978    Recommendations Approved

As set out in the Cabinet paper of October 2022, the Temple Quarter project partners are aiming to create a Joint Delivery Vehicle (JDV) to deliver the regeneration of the area around Bristol Temple Meads Station and St Philip’s Marsh.
Homes England (HE) has appointed Deloitte Touche Tohmatsu Limited (“Deloitte”) and Eversheds Sutherland (International) LLP (“Eversheds Sutherland”) to provide services in relation to the regeneration project and creation of a Joint Delivery Vehicle and future procurement strategy. This decision is to sign up to an agreement between HE and the council to agree that the liability for the payment of fees payable to Eversheds Sutherland will be shared between HE and the council.
This funding covers the work required in order to develop the strategy to take forward BTQ and the creation of the JDV (including further funding) that will be brought to Bristol City Council’s Cabinet for endorsement.
As set out Recommendation 3 of the Cabinet paper of October 2022, the Executive Director of Growth and Regeneration is authorised to submit an application to WECA for funding of up to £7.843m to increase capacity in the Joint Delivery Team, and to the extent that the application is successful, to then accept, drawdown and spend this funding accordingly including procuring and awarding contracts over £0.5m.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 30/01/2024

Effective from: 26/01/2024

Decision:

Approval to increase the cost sharing agreement with the Homes and Communities Agency (trading as Homes England) relating to the payment of professional fees incurred in relation to the Bristol Temple Quarter Project, by £378,500 from £404,670.

Lead officer: Abigail Stratford


26/01/2024 - Temple Quarter – cost sharing agreement with Homes England - Deloitte ref: 1977    Recommendations Approved

As set out in the Cabinet paper of October 2022, the Temple Quarter project partners are aiming to create a Joint Delivery Vehicle (JDV) to deliver the regeneration of the area around Bristol Temple Meads Station and St Philip’s Marsh.
Homes England (HE) has appointed Deloitte Touche Tohmatsu Limited (“Deloitte”) and Eversheds Sutherland (International) LLP (“Eversheds Sutherland”) to provide services in relation to the regeneration project and creation of a Joint Delivery Vehicle. This advice includes strategic property advice, financial modelling and the procurement and delivery strategy for taking forward BTQ. This decision is to sign up to an agreement between HE and the council to agree that the liability for the payment of fees payable to Eversheds Sutherland will be shared between HE and the council.
This funding covers the work required in order to develop the strategy to take forward BTQ and the creation of the JDV (including further) funding will be brought to Bristol City Council’s Cabinet for endorsement.
As set out Recommendation 3 of the Cabinet paper of October 2022, the Executive Director of Growth and Regeneration is authorised to submit an application to WECA for funding of up to £7.843m to increase capacity in the Joint Delivery Team, and to the extent that the application is successful, to then accept, drawdown and spend this funding accordingly including procuring and awarding contracts over £0.5m.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 30/01/2024

Effective from: 26/01/2024

Decision:

Approval to increase the cost sharing agreement with the Homes and Communities Agency (trading as Homes England) relating to the payment of professional fees incurred in relation to the Bristol Temple Quarter Project, by £286,992 from £443,269.

Lead officer: Abigail Stratford


29/01/2024 - Acceptance of Funding for Mission Net Zero from Innovate UK Pathfinder Places Programme and entering a Collaboration Agreement with Partners ref: 1976    Recommendations Approved

To accept additional funding to contribute to the achievement of council and city climate goals

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 30/01/2024

Effective from: 29/01/2024

Decision:

To accept funding awarded by Innovate UK as part of their Net Zero Living Programme Pathfinder Places Competition Phase 2 Demonstrator call and enter the associated collaboration agreement with partners. This is in line with the decision of Cabinet on 23 January 2024 to “Authorise the Executive Director Growth and Regeneration, in consultation with the Cabinet Members for Housing Services and Energy and Waste, Climate, Ecology and Just Transition and S151 Officer, to take all steps required to accept and spend the funding from Innovate UK of up to £3.708m (including procuring and awarding contracts over £500k); to implement the project as set out in proposals to Innovate UK and the business case in Appendix A2; and, to make any amendments to the project as necessary for successful delivery.

Lead officer: Alex Minshull