Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Decisions published

19/07/2019 - Enabling Western Harbour early engagement ref: 595    Recommendations Approved

The Western Harbour proposals involve significant change to the Cumberland Basin area. These proposals are still at a very early stage, and will be initially discussed at Cabinet in September. However, it is a Mayoral priority to deliver engagement with local residents at as early a stage as possible and this has been requested to take place in August. Therefore, funds are required in advance of a Cabinet decision.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 22/07/2019

Effective from: 19/07/2019

Decision:

To apportion £150,000 from Capital Investment Reserves for the delivery of early engagement and initial design for the Western Harbour proposals.

Lead officer: Louise Baker


16/07/2019 - OPCR Hardware Procurement –Lot 4 ref: 594    Recommendations Approved

The original framework tender for one consolidated lot resulted in no competition, problems with the supply of the full portfolio and came in over £300,000 over the allocated budget for the hardware. Making the requirement market facing has enabled competition and value for money in a compliant way.

Decision Maker: Director: Management of Place

Decision published: 22/07/2019

Effective from: 16/07/2019

Decision:

Under the OPCR project there is a need for specialist hardware to extend the network. After running a competition on CCS framework (Tech2 Products), it was established that the hardware was too specialist to be purchased as one lot via typical resellers on a framework to ensure competition, in budget and value for money and needed to be lotted in to 5, 3 quote tenders to specialist suppliers. This was approved at CPG. Having run the 5 tenders via Pro-Contract portal, we have established competition and the following lot is in budget but above £100,000 and requires approval:
Lot 4 – Stordis Limited.
There may be slight variation in final parts needed or if quotes need to be revalidated, so we have added a 10% contingency.

Lead officer: Louise Baker


04/07/2019 - Income receipting system contract ref: 593    Recommendations Approved

The Council has undertaken a review of all its payment services and channels and Cabinet approval to re-procure these services was given in October 2018. A procurement process is underway to tender for a new contract for provision of these services. However complexity of the system architecture of this service and related systems mean additional work was undertaken to clarify the requirements of a new service. The tender documentation is currently being drafted and contract award is anticipated in the next six months.
The continuation of the current agreement will allow time for new contracts to be procured in line with the decision taken by Cabinet in October 2018.

Decision Maker: Director: Finance

Decision published: 19/07/2019

Effective from: 04/07/2019

Decision:

Extension of the current agreement with CIPFA for income receipting systems up to March 2021, this includes ability to receive online payments, telephone payments and processing direct debits.
The contract covers an annual license fee and a transaction fee based on a percentage of value of payments taken, in 2018/19 the total value of this contract was £359k.
Bristol City Council have a rolling agreement recently updated in 2017 with Capita for the provision of these services which requires 6 months’ notice for termination – given the critical nature of these service until we have a replacement in place it is high risk to terminate this arrangement.

Lead officer: Beth Williams


18/07/2019 - External Maintenance & Painting Works to City Council Housing Stock ref: 592    Recommendations Approved

To ensure Council Houses are safe, secure

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 19/07/2019

Effective from: 18/07/2019

Decision:

Approval to award a call off contract from a Framework to carry out window replacement, external maintenance

Lead officer: Louise Baker


16/07/2019 - Implementation of Affordable Housing Funding Policy ref: 591    Recommendations Approved

The Mayor of Bristol has set out the objective of delivering 2000 new homes per year, of which 800 should be affordable, by 2020. In response to this the Council has established a new Housing Delivery Team, a single multi-function team that will deliver homes through a number of routes including, making grant available to Registered Providers (RPs) to deliver affordable homes for rent and social rent.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 19/07/2019

Effective from: 16/07/2019

Decision:

Approve
a.The proposed clarifications to the Affordable Housing Funding Policy
b.Approves the changes to the new Terms of Reference and the new appraisal and approval processes
c.Approves the revised AHF Grant Application Procedure Guide

Lead officer: Louise Baker


16/07/2019 - Grant payment to Solon South West Housing Association ref: 590    Recommendations Approved

The Mayor of Bristol has set out the objective of delivering 2000 new homes per year, of which 800 should be affordable, by 2020.
In response to this the Council has established a new Housing Delivery Team, a single multi-function team that will deliver homes through a number of routes including, making grant available to Registered Providers (RPs) to deliver affordable homes for rent. This is the third round of grant funding by the Council under a new delegated authority scheme agreed by Cabinet on 2nd April 2019.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 19/07/2019

Effective from: 16/07/2019

Decision:

Approve the total grant allocation to Solon of £240,000 for 6 social rented homes from the Affordable Housing funding budget.

Lead officer: Louise Baker


09/07/2019 - External Maintenance & Painting Works to City Council Housing Stock - Derham Rd ref: 589    Recommendations Approved

To ensure Council Houses are safe, secure

Decision Maker: Director: Housing and Landlord Services

Decision published: 15/07/2019

Effective from: 09/07/2019

Decision:

Approval to award a call off contract from a Framework to carry out roof renewal, window replacement, external maintenance

Lead officer: Louise Baker


11/07/2019 - Bristol Housing Festival Memorandum of Understanding ref: 588    Recommendations Approved

To record the non-legally binding commitments made by Bristol City Council, Housing Festival Ltd, The Shaftesbury Partnership Limited and Bristol and Bath Regional Capital CIC to promote the intended outcomes of the Bristol Housing Festival.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 15/07/2019

Effective from: 11/07/2019

Decision:

To enter into a Memorandum of Understanding on behalf of Bristol City Council with Housing Festival Ltd, The Shaftesbury Partnership Limited and Bristol and Bath Regional Capital CIC to facilitate the testing and showcasing of innovative homes and community living in the City over the next five years (the "Bristol Housing Festival").

Lead officer: Louise Baker


09/07/2019 - Provision of professional planning capacity and expertise to support the Development Management service. ref: 587    Recommendations Approved

The support provided by Arup is essential to process a range of planning applications and associated work within reasonable timescales and will contribute towards housing delivery amongst other objectives.

Decision Maker: Director: Development of Place

Decision published: 10/07/2019

Effective from: 09/07/2019

Decision:

Ove Arup and Partners International Limited ("Consultant") have been selected following an invited competitive process using the Homes England multi-disciplinary framework (supported by BCC Procurement) to provide additional capacity and expertise across the DM service on a “call off” basis.

Lead officer: Louise Baker


27/06/2019 - Approval for Bristol City Council (as lender) to enter into a £3.3m working capital facility ref: 586    Recommendations Approved

On 4 September 2018, Cabinet “authorised the Executive Director Growth

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 08/07/2019

Effective from: 27/06/2019

Decision:

The £3.3m working capital facility enables Goram Homes Limited to draw down £500,000 per year
(except in the first year, were the limit is higher), as working capital, for up to six years.

Lead officer: Colin Molton