Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Decisions published

14/05/2019 - IT Asset Management Solution ref: 655    Recommendations Approved

The decision to extend this contract has been made as it supports IT asset management, including hardware and software. Failure to extend would render the Council liable to loss of equipment and data, with the potential for fines.

Decision Maker: Director: Digital Transformation

Decision published: 10/10/2019

Effective from: 14/05/2019

Decision:

To utilise the extension allowed under the original contract which was procured via the RM1058 Framework. This ensures continuity of our IT Asset and Licence Management

Lead officer: Sarah Wilson


26/04/2019 - Forgerock OpenIM AM Licences and Subscription ref: 654    Recommendations Approved

Forgerock is the technology used by the council to verify citizen identity and allow access to services through the online Bristol account. This supports the council’s strategy to digitise services allowing citizens to self serve and the council to reduce costs.

Decision Maker: Director: Digital Transformation

Decision published: 10/10/2019

Effective from: 26/04/2019

Decision:

Place a 12 month contract with options to extend for a Forgerock identity access management
system.

Lead officer: Sarah Wilson


01/04/2019 - Provision of Server and associated Hardware Maintenance Services ref: 651    Recommendations Approved

The decision to award this contract has been made as it provides continuity of essential hardware support services for core BCC servers and storage. Should the Council experience any hardware failures in this time, without server hardware support services being available, it would be in a position that it could not recover these systems, resulting in a loss of data, which would pose a significant business continuity risk for all services currently supported on premise.

Decision Maker: Director: Digital Transformation

Decision published: 10/10/2019

Effective from: 01/04/2019

Decision:

This service is for the fix of IT server and its associated hardware. IT Services have made a big reduction in the number of servers over the last year which has enabled a decrease in costs on hardware maintenance. The Council currently has a competitive tender ongoing for a new contract. This decision is to extend for a short period of time (3 months) the existing contract to ensure continuity of server maintenance service for the Council and ensuring that we have cover in place until award of new contract from the competitive tender process.

Lead officer: Sarah Wilson


12/02/2019 - Salesforce Licences – Main Organisation ref: 652    Recommendations Approved

This extension will accommodate the procurement and implementation of two replacement systems of this service.

Decision Maker: Director: Digital Transformation

Decision published: 10/10/2019

Effective from: 12/02/2019

Decision:

To utilise the 6 month extension to accommodate the implementation of two systems that will replace this service.

Lead officer: Sarah Wilson


22/01/2019 - ESRI ArcGIS Server Enterprise Licence Agreement ref: 656    Recommendations Approved

The extensive implementation period required to transition to a new solution (approx. 18 months) and the costs of transition to another platform is likely to offset any price reductions that could be derived through competition and potentially incur a loss.
The review of the available solutions coupled with the high transition costs renders this the most appropriate route forward for the Council.
A period of 3 years is an appropriate period to review the market for developments.

Decision Maker: Director: Digital Transformation

Decision published: 10/10/2019

Effective from: 22/01/2019

Decision:

Approval for entering into a 3 year Enterprise Licence Agreement with software supplier ESRI to provide a corporate Geographical Information System (GIS) platform for the publication and management of spatial data. The contract enables the Council to provide GIS solutions for both internal and external users, as well as third parties working with the organisation.
The selection of ESRI was undertaken through the use and application of the Crown Commercial Services Framework titled ‘Local Authority Software Applications’. This approach and recommendation was deemed fit for purpose and provided value for money in relation to the costs incurred of a single licence.

Lead officer: Francesca Barclay


26/03/2019 - Provision of maintenance and support of fire suppression and environmental systems for City Hall Data Centre ref: 653    Recommendations Approved

Facilities Management are nearing completion of their M

Decision Maker: Director: Digital Transformation

Decision published: 10/10/2019

Effective from: 26/03/2019

Decision:

Extend current contract by 3 months until new M

Lead officer: Sarah Wilson


07/10/2019 - Old Market Network (Phase 1a) Civil & Mechanical Construction Project ref: 650    Recommendations Approved

Following a full open tender procurement process, Vital Energy Ltd was the successful bidder. The tenderers were scored on price, quality and social value.

Decision Maker: Executive Director: Growth and Regeneration

Decision published: 10/10/2019

Effective from: 07/10/2019

Decision:

To award a contract to Vital Energy Ltd for the construction

Lead officer: Louise Baker


16/07/2019 - Heat Network Integrated Studies ref: 649    Recommendations Approved

BCC are actively installing heat networks across the city in order to support the Mayor’s commitment for Bristol to be a carbon neutral city by 2030 and to reduce fuel poverty. There are a number of existing networks and many areas identified in the heat priority area, which require work. A direct award was taken in to order to provide value for money and due to tight timescales owing to the progression of further heat networks in the city and the need to ensure pipe sizing currently in design was appropriate for wider networks. As such direct award was awarded to the supplier who had carried out the previous work

Decision Maker: Director: Management of Place

Decision published: 07/10/2019

Effective from: 16/07/2019

Decision:

Approval for the award of a contract to Sustainable Energy Limited in order to carry out assessment study of existing heat networks, and how they could integrate into a single city-wide heat network. The second part of the award is for a number of feasibility studies for other heat network areas of the city including Easton, Spike Island and Temple

Lead officer: Louise Baker


24/09/2019 - Ascend ID Two Factor Authentication ref: 648    Recommendations Approved

The reason for this decision is to ensure that the council can continue to provide access to critical systems using a secure Two Factor authentication method which allows us to ensure the security of the systems being accessed.
This decision will allow continuity of services whilst giving IT Services the time through the IT Transformation Programme to design, procure and implement a long-term secure authentication solution which will allow us to provide continued security of sensitive data.

Decision Maker: Director: Digital Transformation

Decision published: 02/10/2019

Effective from: 24/09/2019

Decision:

To direct award a contract for the continuation of Ascend ID services

Lead officer: Sarah Wilson


01/10/2019 - Home Care Contract Extension ref: 645    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 01/10/2019 - Cabinet

Decision published: 01/10/2019

Effective from: 09/10/2019

Decision:

Cabinet delegated authority to the Service Director for Care and Support Adults in consultation with the Cabinet Member for Adult Social Care to extend 9 home care contracts for a maximum period of 9 months for a total of approx. £2.9million.

Wards affected: (All Wards);


01/10/2019 - Airport Road Disposal Strategy ref: 638    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 01/10/2019 - Cabinet

Decision published: 01/10/2019

Effective from: 09/10/2019

Decision:

1. Cabinet authorised the Executive Director for Growth & Regeneration in consultation with the Executive Member for Housing to negotiate and enter into a non-binding Memorandum of Understanding with Boklok to work in partnership to deliver new homes in Bristol over the next 5 years.

2. Cabinet authorised the Executive Director of Growth & Regeneration in consultation with council’s s151 officer and the Service Director Legal and Democratic services to negotiate mutually acceptable terms for the drawdown of Homes England Funding and subject to resolving outstanding legal issues pass this to Boklok via a funding agreement.

3. Cabinet authorised the Executive Director for Growth & Regeneration to transfer Airport Road to Boklok at best consideration subject to the completion of the enabling works in accordance with a detailed planning consent and Funding Agreement.

4. Cabinet authorised the Executive Director for Growth & Regeneration, in consultation with the Executive Member for Housing, to explore the potential for the affordable housing to be transferred to the Council and report back to Cabinet, should this be deliverable, on the terms of such an arrangement.

5. Cabinet noted that if recommendation 4 is not deliverable, Boklok will dispose of the affordable housing to a registered provide of their choice

Wards affected: Filwood;


01/10/2019 - Cumberland Road Stabilisation Project ref: 644    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 01/10/2019 - Cabinet

Decision published: 01/10/2019

Effective from: 09/10/2019

Decision:

1. Cabinet approved implementing the construction and delivery of Option 2 set out in the report - full design to stabilise all elements of the project (which will also include full mitigation measures to ensure further resilience).

2. Cabinet approved the additional Capital funding estimation of £4,023,190 funded from underspends in the 19/20 capital programme.

3. Cabinet approved additional flood protection measures to raise the wall to 2065 flood protection requirements as an integral part of the detailed stabilisation design.

4. Cabinet authorised the Executive Director for Growth and Regeneration to enter into a contract for the above works to implement Option 2.

Wards affected: Hotwells and Harbourside;


01/10/2019 - Bristol Bus Deal Update ref: 642    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 01/10/2019 - Cabinet

Decision published: 01/10/2019

Effective from: 09/10/2019

Decision:

1. Cabinet agreed to enter into partnership with all participating bus operators by signing an appropriate Memorandum of Understanding.

2. Cabinet authorised the Executive Director of Growth and Regeneration, in consultation with the Cabinet Member for Transport and the S.151 Officer, to develop a phased programme of works to enable the drawdown of funding, with individual packages being brought back to Cabinet for final approval, as appropriate.

3. Cabinet authorised the Executive Director of Growth and Regeneration, in consultation with the Cabinet Member for Transport and the S.151 Officer, to draw on allocated funding from the Investment Fund from the West of England Combined Authority to deliver ‘quick win’ projects for the Number 2 bus route as the first phase of the programme of works.

Wards affected: (All Wards);


01/10/2019 - Procurement of Asset Management System ref: 641    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 01/10/2019 - Cabinet

Decision published: 01/10/2019

Effective from: 09/10/2019

Decision:

1. Cabinet approved the allocation of £600k from reserves towards the cost of procuring and implementing an asset management system for Parks, Docks, and Transport Services;

2. Cabinet authorised the Executive Director - Growth and Regeneration, in consultation with Cabinet Member, Finance, Governance and Performance, to procure an asset management system for a contract of up to 8 years at an estimated total contract value of £1.2-3.3m;

3. Cabinet approved the extension of the existing contract with Pitney Bowes (for the supply of asset management system, CONFIRM On Demand), by 1 year from the 31st January 2021, should the new system not be in place for the 31st January 2021;

4. Cabinet approved the extension of the existing contract with Pitney Bowes (for the supply of asset management system, CONFIRM Desktop) by up to two years from April 2020 until 31 January 2022 should that prove necessary i.e. should the new system not be in place for 31 January 2021.


01/10/2019 - Local Government Corporate Peer Challenge Report ref: 647    Recommendations Approved (subject to call-in)

Decision Maker: Cabinet

Made at meeting: 01/10/2019 - Cabinet

Decision published: 01/10/2019

Effective from: 01/10/2019

Decision:

1. Cabinet noted the progress made to complete actions within the LGA Action Plan and the measures underway to complete the actions as detailed in appendix A1.

2. Cabinet delegated authority to the Executive Director of Resources and Head of Paid Service, in consultation with the Deputy Mayor with responsibility for Finance, Governance and Performance to complete any outstanding actions and to amend and update the action plan (appendix A1) when required.

3. Cabinet will continue to review the progress made to complete the action plan at Cabinet on a bi-annual basis.

Wards affected: (All Wards);


01/10/2019 - Q1 Performance Report ref: 646    Recommendations Approved (subject to call-in)

Decision Maker: Cabinet

Made at meeting: 01/10/2019 - Cabinet

Decision published: 01/10/2019

Effective from: 01/10/2019

Decision:

1. Cabinet noted the report and measures underway to improve performance

Wards affected: (All Wards);


01/10/2019 - Budget Monitoring Out turn report P5 ref: 639    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 01/10/2019 - Cabinet

Decision published: 01/10/2019

Effective from: 09/10/2019

Decision:

1. Cabinet approved the submission of a funding bid to the Local Highways Maintenance Challenge fund of up to £4m for 2019/20 and note a further report will come back to Cabinet for approval to spend with match funding from within current approved capital programme.

2. Cabinet approved the submission of an expression of interest to the Local Highways Maintenance Challenge fund of up to £20m for 2020/21 funding and note a further report will come back to Cabinet for approval to spend which will detail any source of required match funding.

3. Cabinet approved the 2019/20 capital budget is revised to £211.6m and the £39.7m underspend as per appendix B for 2019/20 is re-profiled to future periods.

4. Cabinet noted a risk of overspend on General fund services of £3.1m for 19/20 representing 0.8% of the approved budget (Appendix A).

5. Cabinet noted a forecasted balanced position with regard to the Housing Revenue Account.

6. Cabinet noted a forecasted balanced position for the Dedicated Schools Grant taking into account the planned contribution to reserves of £0.6m.

7. Cabinet noted a risk of overspend of £0.7m for Public health, which is being monitored.

8. Cabinet noted a forecast £39.7m underspend on the capital programme, albeit run-rate is more than 50% behind the curve.

9. Cabinet noted the Sundry Debt position of £18.9m over 90days as at Period 5. Individual directorate detail included under Appendix A1-6.

10. Cabinet noted £0.4m of S.106 resources is added to the Capital Programme as detailed in appendix B.

Wards affected: (All Wards);


01/10/2019 - Tender Bristol City Council and Bristol Waste Motor Insurance ref: 640    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 01/10/2019 - Cabinet

Decision published: 01/10/2019

Effective from: 09/10/2019

Decision:

1. Cabinet approved a competitive tender process for Motor Insurance for Bristol City Council and Bristol Waste Company for a term of 3 years with an option to extend for 2 years for an estimated value of £4.5m.

2. Cabinet authorised the Service Director for Finance in consultation Deputy Mayor for Finance Governance and Performance to award a contract for Bristol City Council Motor Insurance.

3. Cabinet authorised the Service Director for Finance in consultation Deputy Mayor for Finance Governance and Performance and Managing Director Bristol Waste Company to award a contract for Bristol Waste Motor Insurance.

Wards affected: (All Wards);


01/10/2019 - Templegate and West End MSCP Structural Repairs ref: 643    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 01/10/2019 - Cabinet

Decision published: 01/10/2019

Effective from: 09/10/2019

Decision:

1. Cabinet approved option B as set out in the report for Temple Gate MSCP to undertake internal and external concrete repairs, roof repairs to extend the useful life of the car park for 10 years requiring a commitment of £499,635 from the Capital allocation.

2. Cabinet approved option B as set out in the report for West End MSCP to undertake extensive concrete repairs to prevent further deterioration of the structure to extend the useful life of the car park for 10 years requiring a commitment of £1,062,000 from Capital allocation.

3.Cabinet authorised the Executive Director Growth and Regeneration to procure all necessary contracts for implementation of Recommendations 1 and 2.

Wards affected: Central;


01/10/2019 - Public Health Commissioning Intentions 2020 - 2025 NHS Health Checks ref: 635    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 01/10/2019 - Cabinet

Decision published: 01/10/2019

Effective from: 09/10/2019

Decision:

Cabinet delegated authority to the Director of Public Health to commission services for NHS Health Checks for a period of 5 years from 1st April 2020, at a value of up to £285,000 per annum.

Wards affected: (All Wards);


27/08/2019 - Management of Rents for the Syrian Resettlement scheme ref: 634    Recommendations Approved

The Syrian Resettlement Team delivers the Vulnerable Person’s Resettlement Scheme (VPRS) on behalf of the Home Office. The cost of the scheme is fully funded by the Home Office.
The LA identifies a property and pays rent on the property and then the Home Office matches a refugee family from the Middle East and North African region to resettle in the UK. The Home Office budget is used to fund the rent for the property until the new family arrives and is in receipt of benefits. This can be six months full rental costs. In addition the budget funds the deposit and the difference between the rental cost and the tenant contribution and overall the VPRS budget fund 50% of rental costs.
Home Turf Lettings (a subsidiary of DHI Bath) sourced 20 properties to house the first 20 VPRS families and now manage the properties on behalf of landlords. The VPRS pay Home Turf Lettings a management fee which is 20% of the value of the rent for each property. In total £446,040 will have been paid to Home Turf lettings since the inception of VPRS.
From September 2017, the Syrian Resettlement Team decided to source accommodation inhouse. The Syrian Resettlement Team uses the Bristol Credit Union to collect rents from tenants and to make monthly rental payments to landlords. In August 2019, the Syrian Resettlement Team is renting 52 properties owned by private sector landlords. The Bristol Credit Union charges a management fee of £10 per account per month. From January 2018 – August 2019 the Bristol Credit Union have been funded £12,750 for their management fees. In August 2019 the Bristol credit union is managing 61 tenant accounts and 52 landlord accounts.

Decision Maker: Director: Adult Social Care

Decision published: 01/10/2019

Effective from: 27/08/2019

Decision:

To approve the transfer of £50,000 for outstanding payments due to Home Turf Lettings and allow the transfer of £80,000 to the Bristol Credit Union between September 2019 and December 2019.

Lead officer: Terry Dafter


01/10/2019 - Procurement of ZEDpods at Chalks Road Car Park ref: 637    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 01/10/2019 - Cabinet

Decision published: 01/10/2019

Effective from: 09/10/2019

Decision:

1. Cabinet approved the scheme being added to the HRA Housing Investment Programme for 2019/20, with an estimated Contract Sum of up to £1.43m within the approved budget envelope.

2. Cabinet approved the appropriation and transfer of the proposed ZEDpod development (not existing car park) from its current General Fund purpose to the purpose of `housing’ land held under the Housing Revenue Account.

3. Cabinet approved the procurement of the homes through a `direct’ call-off through the LHC South West `Offsite Construction of New Homes’ Framework.

4. Cabinet delegated authority to the Executive Director of Growth and Regeneration (with appropriate legal and procurement advice) in consultation with Cabinet Member for Housing, to take all steps to procure and award contracts and enter into any necessary agreements required to successfully implement the proposed scheme.

Wards affected: St George West;


01/10/2019 - Improving Bristol's Post 16 Education, Skills and Career Pathways Strategy 2019-24 ref: 636    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 01/10/2019 - Cabinet

Decision published: 01/10/2019

Effective from: 09/10/2019

Decision:

1. Cabinet endorsed the LCP Post 16 Strategy and agreed that Bristol City Council supports strategy implementation, including further business option appraisals regarding free bus travel for 16-18 year olds.

2. Cabinet agreed that BCC leads and supports the development of a collaborative business case and funding applications to WECA and other funders to generate additional resources to support strategy implementation and success.

Wards affected: (All Wards);