Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Decisions published

04/07/2019 - Income receipting system contract ref: 593    Recommendations Approved

The Council has undertaken a review of all its payment services and channels and Cabinet approval to re-procure these services was given in October 2018. A procurement process is underway to tender for a new contract for provision of these services. However complexity of the system architecture of this service and related systems mean additional work was undertaken to clarify the requirements of a new service. The tender documentation is currently being drafted and contract award is anticipated in the next six months.
The continuation of the current agreement will allow time for new contracts to be procured in line with the decision taken by Cabinet in October 2018.

Decision Maker: Director: Finance

Decision published: 19/07/2019

Effective from: 04/07/2019

Decision:

Extension of the current agreement with CIPFA for income receipting systems up to March 2021, this includes ability to receive online payments, telephone payments and processing direct debits.
The contract covers an annual license fee and a transaction fee based on a percentage of value of payments taken, in 2018/19 the total value of this contract was £359k.
Bristol City Council have a rolling agreement recently updated in 2017 with Capita for the provision of these services which requires 6 months’ notice for termination – given the critical nature of these service until we have a replacement in place it is high risk to terminate this arrangement.

Lead officer: Beth Williams


09/07/2019 - External Maintenance & Painting Works to City Council Housing Stock - Derham Rd ref: 589    Recommendations Approved

To ensure Council Houses are safe, secure

Decision Maker: Director: Housing and Landlord Services

Decision published: 15/07/2019

Effective from: 09/07/2019

Decision:

Approval to award a call off contract from a Framework to carry out roof renewal, window replacement, external maintenance

Lead officer: Louise Baker


11/07/2019 - Bristol Housing Festival Memorandum of Understanding ref: 588    Recommendations Approved

To record the non-legally binding commitments made by Bristol City Council, Housing Festival Ltd, The Shaftesbury Partnership Limited and Bristol and Bath Regional Capital CIC to promote the intended outcomes of the Bristol Housing Festival.

Decision Maker: Executive Director: Growth and Regeration

Decision published: 15/07/2019

Effective from: 11/07/2019

Decision:

To enter into a Memorandum of Understanding on behalf of Bristol City Council with Housing Festival Ltd, The Shaftesbury Partnership Limited and Bristol and Bath Regional Capital CIC to facilitate the testing and showcasing of innovative homes and community living in the City over the next five years (the "Bristol Housing Festival").

Lead officer: Louise Baker


09/07/2019 - Provision of professional planning capacity and expertise to support the Development Management service. ref: 587    Recommendations Approved

The support provided by Arup is essential to process a range of planning applications and associated work within reasonable timescales and will contribute towards housing delivery amongst other objectives.

Decision Maker: Director: Development of Place

Decision published: 10/07/2019

Effective from: 09/07/2019

Decision:

Ove Arup and Partners International Limited ("Consultant") have been selected following an invited competitive process using the Homes England multi-disciplinary framework (supported by BCC Procurement) to provide additional capacity and expertise across the DM service on a “call off” basis.

Lead officer: Louise Baker


27/06/2019 - Approval for Bristol City Council (as lender) to enter into a £3.3m working capital facility ref: 586    Recommendations Approved

On 4 September 2018, Cabinet “authorised the Executive Director Growth

Decision Maker: Executive Director: Growth and Regeration

Decision published: 08/07/2019

Effective from: 27/06/2019

Decision:

The £3.3m working capital facility enables Goram Homes Limited to draw down £500,000 per year
(except in the first year, were the limit is higher), as working capital, for up to six years.

Lead officer: Colin Molton


14/06/2019 - Bristol City Council Intranet ref: 585    Recommendations Approved

The Source (the council’s internal website or ‘intranet’) is a tool used daily by all internet-enabled council staff (including managers and team leaders of non-internet connected teams) for council communications, policy information, access to documents and online transactions.
The current solution is ‘end of life’ and from November 2019 the technology is no longer supported. Replacement is a planned part of the IT Transformation Programme delivery scope. It is planned to rebuild it using the new technology platform available via the programme.

Decision Maker: Director: Digital Transformation

Decision published: 04/07/2019

Effective from: 14/06/2019

Decision:

Place a 12 month contract with CoreGB (partner) to:
•Re-build the council’s intranet in new SharePoint technology
•Provide skills development for internal council staff to allow them to work on and support the new solution thereafter.

Lead officer: Beth Williams


25/06/2019 - Smart phone management support licencing ref: 584    Recommendations Approved

Samsung devices have been provided as Smartphones for a number of projects in the Council. These devices, which may become a corporate standard, require software that enables management of the Samsung devices to provide the following capability: managing deployment of apps, security updates, remote wipe access, password reset and secure storage of data require Knox licencing

Decision Maker: Director: Digital Transformation

Decision published: 04/07/2019

Effective from: 25/06/2019

Decision:

To award a contract for the supply of licences for the “Knox” feature of Samsung devices.

Lead officer: Beth Williams


02/07/2019 - Arnside and Glencoyne Square Regeneration ref: 583    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 02/07/2019 - Cabinet

Decision published: 02/07/2019

Effective from: 10/07/2019

Decision:

Cabinet accepted and invested Housing Infrastructure Fund (Marginal Viability) funding award of up to £3.6m to support the delivery of new homes, infrastructure and regeneration in central Southmead.

 

Wards affected: Southmead;


02/07/2019 - Hartcliffe Household Reuse & Recycling Centre ref: 580    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 02/07/2019 - Cabinet

Decision published: 02/07/2019

Effective from: 10/07/2019

Decision:

1. Cabinet approved initial project development expenditure of up to £650,000 from the allocated £4m of the Council’s available budget in the Capital Programme;

 

2. Cabinet noted that a full business case and detailed cost plan in respect of the new Household Reuse and Recycling Centre (HRRC) at Hartcliffe Way and re-provision of existing Street Cleansing and Winter Services Depot facilities will be bought to Cabinet later in 2019 for approval.

 

Wards affected: Bishopsworth; Filwood;


02/07/2019 - APR 15 The development of buildings adjacent to the harbour ref: 581    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 02/07/2019 - Cabinet

Decision published: 02/07/2019

Effective from: 10/07/2019

Decision:

Cabinet approved the purchase of the vessel and mooring licence as detailed in exempt Appendix I

 


02/07/2019 - Budget Monitoring Outturn Report P2 ref: 582    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 02/07/2019 - Cabinet

Decision published: 02/07/2019

Effective from: 04/07/2019

Decision:

1. Cabinet noted for General fund services, an overall forecast overspend of £2.3m at Period 2, representing 0.6% of the approved budget (Appendix A). At this point of the financial year it is expected that the forecast overspend will be managed through management actions / mitigations throughout the financial year.

 

2. Cabinet noted a forecast underspend position with regard to the Housing Revenue Account is £2.4m.

 

3. Cabinet noted a balance forecast position for DSG taking into account the planned drawn-down from reserves at £1.56m.

 

4. Cabinet noted a balance forecast position for Public health taking into account £0.7m drawn-down from reserves.

 

5. Cabinet noted a forecast £1.2m underspend on the capital programme, albeit run-rate is behind the curve.

 

Wards affected: (All Wards);


02/07/2019 - City Funds ref: 579    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 02/07/2019 - Cabinet

Decision published: 02/07/2019

Effective from: 10/07/2019

Decision:

1. Cabinet authorised entry into City Funds LP, a Limited Partnership established to support the One City Project operating within the structure detailed in the report and appendices.

 

2. Cabinet approved the investment of £5.0m into the City Funds for a initial term of 10 years with an option to extend for a further (+1), (+1) years (maximum 12 years) years with an anticipated return on investment of 4% p.a. net of fees.

 

3. Cabinet authorised the Director of Finance and Director of Legal & Democratic Services to finalise the terms of the required legal agreements (including the limited partnership agreement) for the investment in the City Funds LP.

 

4. Cabinet authorised the Director of Finance in consultation with and Director of Policy and Strategy to agree a common framework and timing for the annual impact report for the City Fund.

 

5. Cabinet acknowledged the limited involvement of the Council in City Fund investment decisions and that these will be made by the regulated Fund Manager, albeit in line with the approved investment policy.

 

6. Cabinet authorised the Director of Finance and Director of Legal & Democratic Services in consultation with the Deputy Mayor, Cabinet Member for Finance, Governance & Performance, to finalise the terms of the Investment Policy for the City Fund.

 

7. Cabinet delegated authority to the Deputy Mayor, Cabinet Member for Finance & Governance to be appointed as the Council’s representative on the Investment Advisory Committee and to appoint a suitably qualified officer to the Investment advisory Committee.

 

8. Cabinet authorised the Director of Finance in consultation with the Deputy Mayor, Cabinet Member for Finance, Governance & Performance, to agree the phased release of the investment to the City Funds.

 

9. Cabinet delegated authority to the Director of Finance in consultation with the Deputy Mayor, Cabinet Member for Finance, Governance & Performance to give the required notice at year 5 for release and repayment of the funds at year 10 or consider annually the extension of the period of investment for a period of up to a further 2 years (12 years in total).

 


02/07/2019 - Investment in Regional Community Bank ref: 578    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 02/07/2019 - Cabinet

Decision published: 02/07/2019

Effective from: 10/07/2019

Decision:

1. Cabinet approved an investment of £100,005 (at risk) on the basis of the Council being a Founder Member to support the formation of Avon Mutual; a Regional Community Bank for inclusive growth, funded from 2018/19 Additional Business Rates s31 Grants.

 

2. Cabinet delegated authority to the Director of Finance in consultation with the Director Legal and Democratic Services and Deputy Mayor and Cabinet Member for Finance, Governance and Performance to conclude the subscription by the Council for 6,667 Founder Shares for a sum of £100,005 in Avon Mutual, and all matters and documentation required in connection with the Council’s application to be a Founder Member.

 

3. Cabinet approved up to £50,000 to be used by the Council to undertake further independent due diligence, which will include where applicable, the costs of consultancy support to inform the wider business model for this proposition and any further investment from the Council.

 

Wards affected: (All Wards);


02/07/2019 - Procurement of managed service provider ref: 577    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 02/07/2019 - Cabinet

Decision published: 02/07/2019

Effective from: 10/07/2019

Decision:

1. Cabinet approved the commissioning of a Managed Service Provider for contingent workers and search services for permanent recruitment from April 2020 using the Eastern Shires Procurement Organisation MStar 3 framework.

 

2. Cabinet delegated authority to the Director of Workforce and Change to award a contract to a managed service provider to supply contingent workers and search services for permanent recruitment for 4 years with effect from 4th April 2020 (with the option to extend the contract for up to 2 years) in consultation with the Deputy Mayor – Finance, Governance and Performance and the Director of Finance (Section 151 Officer).

 

Wards affected: (All Wards);


02/07/2019 - Extension of Contract for Voice and Data Connectivity ref: 576    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 02/07/2019 - Cabinet

Decision published: 02/07/2019

Effective from: 10/07/2019

Decision:

Cabinet approved 2 x 1 year contract extensions in accordance with contract terms

 

Wards affected: (All Wards);


02/07/2019 - Print and Mail Contracts Review ref: 575    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 02/07/2019 - Cabinet

Decision published: 02/07/2019

Effective from: 10/07/2019

Decision:

1. Cabinet approved further extension to current Print and Mail contract (no more than 6 months, and estimated value £0.7m)

 

2. Cabinet approved procurement process via CCS framework for Print and Mail contracts (up to £2.1m cost for up to 18 months from date of expiry of current contract)

 

3. Cabinet delegated the contract(s) award to Executive Director for Resources.

 

Wards affected: (All Wards);


02/07/2019 - Market and Docks Capital Investment Programme ref: 574    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 02/07/2019 - Cabinet

Decision published: 02/07/2019

Effective from: 10/07/2019

Decision:

1. Cabinet approved the Market and the City Docks Estate capital Budget Allocation from 2019 to 2022 at a cost of £750,000

 

2. Cabinet delegated authority to the Executive Director Resources in consultation with the Cabinet Member for Commercialisation to procure the works set out in the planning proposal.

 


02/07/2019 - Domestic and Sexual Violence Prevention ref: 573    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 02/07/2019 - Cabinet

Decision published: 02/07/2019

Effective from: 10/07/2019

Decision:

1.         Cabinet approved the extension of:

a)         The contract for Universal Specialist support for women and children affected by domestic violence and abuse; and

b)         The specific Domestic Violence and Sexual Abuse services Contracts as set out in the report and addendum report from 31st August 2019 to 31st July 2021.

 

2. Cabinet delegated authority to award the extensions to the Executive Director People in consultation with Deputy Mayor (Communities).

Wards affected: (All Wards);


02/07/2019 - Public Health Recommissioning ref: 572    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 02/07/2019 - Cabinet

Decision published: 02/07/2019

Effective from: 10/07/2019

Decision:

1. Cabinet approved the decommissioning of services for:

a) Payments for to Primary Care providers for Alcohol Brief Interventions

b) Adult weight management on referral services delivered by Slimming World and Weight Watchers

c) Children and families weight management services – Alive and Kicking

d) Support to Stop Smoking services delivered in primary care and by community organisations

 

2. Cabinet approved the changes to the Drug and Alcohol Services, Sexual health services and Health checks as set out in the report

 

3. Cabinet delegated Authority to the Executive Director for People in consultation with the Cabinet Member Communities to:

a) recommission a new targeted support service to stop smoking service for Bristol from 1st April 2020 to a value of up to £200,000

b) procure and award a contract to Primary care for sexual health services for up to four years, at a value of up to £339,500 per annum

c)procure and award a contract for Primary Care Drug and Alcohol Services for a period of 3.8 years from 1st April 2020, at a value of up to £1,398,800 per annum.

 

Wards affected: (All Wards);


02/07/2019 - WECA Adult Education Budget 2019/20 Grant ref: 571    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 02/07/2019 - Cabinet

Decision published: 02/07/2019

Effective from: 10/07/2019

Decision:

Cabinet accepted the ESFA and WECA allocation for 2019/20 as set out in the Report.

 


02/07/2019 - Education Capital Programme SEND Capital Proposals ref: 570    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 02/07/2019 - Cabinet

Decision published: 02/07/2019

Effective from: 10/07/2019

Decision:

1. Cabinet approved £2,057,009 condition grant funding to education capital budget. This is recent grant funding ring fenced to management of building condition in the education estate

 

2. Cabinet approved £3,822,386 (basic need grant funding) Kingsweston Special School – The KEEP. To make permanent critical complex special needs provision in order to prevent high cost independent non-maintained placements for the most vulnerable young people in the city.

 

3. Cabinet approved £7,179,121 (basic need grant funding) KnowleDGE 6th Form. To develop a 6th form block allowing decant of post 16 pupils and an increase of 40 pupils in the 11-16 age group for those with SEMH and ASD.

 

4. Cabinet approved £200,000 (SEND grant funding) Claremont and Elmfield, to develop and consult on more detailed options for managing the buildings deteriorating condition. This will allow a return to cabinet once detailed proposals and funding has been identified.

 

5. Cabinet delegated authority to the Service Director, Education, Learning & Skills in consultation with the Cabinet Member for Education to take all necessary steps to procure and award the contracts for 2 and 3 above

 

6. Cabinet noted the possibility that a future solution for the condition issues at Elmfield and Claremont may require a contribution from capital receipts, beyond the available capital grant funding.

 

7. Cabinet noted review of SEND projections and strategic capital recommendations will be included on the forward plan in 2019/2020.

 

Wards affected: (All Wards);


02/07/2019 - Resourcing Plan for SEND Function ref: 569    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 02/07/2019 - Cabinet

Decision published: 02/07/2019

Effective from: 10/07/2019

Decision:

1. Cabinet noted the actions being proposed to enable compliance with statutory duties to children and young people with Special Educational Needs and Disability (“SEND”).

 

2. Cabinet approved the increase in capacity in SEND and Educational Psychology services as outlined in this report to address the critical failures of statutory compliance at a cost of £1.575m over two years.

 

3. Cabinet agreed to repurpose the earmarked reserves (set out in the “Source of Revenue Funding” section) to support the Local Authority in meeting its SEND duties

Wards affected: (All Wards);


02/07/2019 - Bristol Transport Strategy ref: 568    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 02/07/2019 - Cabinet

Decision published: 02/07/2019

Effective from: 10/07/2019

Decision:

Cabinet adopted the Bristol Transport Strategy.

 

Wards affected: (All Wards);


02/07/2019 - Grant payment to United Communities Housing Association – 414 Speedwell Road, Bristol ref: 566    Recommendations Approved

The Mayor of Bristol has set out the objective of delivering 2000 new homes per year, of which 800 should be affordable, by 2020.
In response to this the Council has established a new Housing Delivery Team, a single multi-function team that will deliver homes through a number of routes including, making grant available to Registered Providers (RPs) to deliver affordable homes for rent. This is the third round of grant funding by the Council under a new delegated authority scheme agreed by Cabinet on 7th March 2017.

Decision Maker: Executive Director: Growth and Regeration

Decision published: 02/07/2019

Effective from: 02/07/2019

Decision:

Approves the total grant allocation to United Communities of £715,000 for 13 rented homes from the Affordable Housing funding budget.

Lead officer: Louise Baker


02/07/2019 - Temple Island ref: 567    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 02/07/2019 - Cabinet

Decision published: 02/07/2019

Effective from: 10/07/2019

Decision:

1. Cabinet approved the Council entering in to a non-binding strategic partnership with Legal & General and to delegate authority to the Executive Director for Growth and Regeneration, in conjunction with the Deputy Mayor Finance Governance and Performance, to negotiate and agree a non-legally binding Memorandum of Understanding to support this.

 

2. Cabinet approved the City Council committing, in principle, to the conditional disposal of the Temple Island site to L&G on a long leasehold basis – in a way which demonstrates best consideration – and to the Council entering in to an Agreement for Lease relating to an office building not exceeding 100,000 sq ft (NIA) to be constructed on the Temple Island site through a first phase of works.

 

3. Cabinet approved a project budget of up to £0.5m to support the development of proposals for the Temple Island site. This funding to be utilised for internal BCC staff time and fees, professional consultancy fees, site and survey work and including an appropriate contingency allowance.

 

Wards affected: Lawrence Hill; Windmill Hill;


01/07/2019 - WoE Joint Spatial Plan Proposed Modifications ref: 565    Recommendations Approved

The proposed changes to the Joint Plan have been considered by executive officers and members of the four West of England Councils, in line with the decision of Bristol City Council Full Council meeting on 14th November 2017 which agreed that:
‘The Service Director for Planning, or any other Director with responsibility for Strategic Planning, is delegated the authority, in consultation with the Cabinet Member for Strategic Planning and City Design and in co-ordination with Bath and North East Somerset, South Gloucestershire and North Somerset Councils, to:
a) make modifications to the JSP if needed, either prior to publication or prior to submission, and
b) respond to issues arising during the examination, including making modifications to the JSP.’

Decision Maker: Director: Development of Place

Decision published: 01/07/2019

Effective from: 01/07/2019

Decision:

To agree proposed changes to Policies 3, 6 and 7 and associated reasoned justification text of the Joint Spatial Plan as set out in Schedule 1 and to submit these as part of the Councils’ hearing statements for the JSP Examination.
To agree the ‘Commitment to Enter into Memoranda of Understanding on Affordable Housing’ set out at Schedule 2 as an Annex to the WoE Councils Matter Statement 3b – Affordable Housing.

Lead officer: Louise Baker