Meeting documents

AUDIT COMMITTEE - ANNUAL GENERAL MEETING

FRIDAY 29TH JUNE 2012 AT 9.30 AM IN A COMMITTEE ROOM, COUNCIL HOUSE, COLLEGE GREEN, BRISTOL BS1 5TR

M I N U T E S

A G E N D A

1. ELECTION OF CHAIR

- to elect a Chair for the municipal year 2012/13.

2. ELECTION OF VICE CHAIR

- to elect a Vice-Chair for the municipal year 2012/13.

3. MEMBERSHIP OF THE COMMITTEE

- to note the names of members appointed to serve on the Committee for the 2012/13 municipal year.

4. APOLOGIES FOR ABSENCE, SUBSTITUTIONS AND INTRODUCTIONS

5. TERMS OF REFERENCE

- to note the attached terms of reference for the Committee which were agreed by the City Council at its meeting on 19th June 2012.

6. DATES AND TIMES OF MEETINGS - 2012/2013

to note the dates meetings for 2012/13 as detailed below, all meetings to commence at 9.30 am –

2012

29th June 2012

28th September 2012

9th November 2012

2013

18th January 2013

19th April 2013

7. DECLARATIONS OF INTEREST

- to receive any declarations of interest from members.

8. MINUTES OF THE AUDIT COMMITTEE HELD ON THE 20th APRIL 2012

- to be confirmed as a correct record and signed by the Chair.

9. PUBLIC FORUM

Time Limit for this item - 30 minutes

Any local resident or councillor, may present a petition or submit a statement on the work of the committee, provided that they have given notice in writing or by electronic mail not later than 12.00 noon on the working day before the meeting. In the case of a statement, a copy of the statement should be included.

The notice should be addressed to the Democratic Services Team, Room 220, Council House, Bristol, BS1 5TR, and marked for the attention of Karen Blong.

10. ACTION SHEET

- to receive the action sheet updated from the previous meeting

11. WORK PROGRAMME

- to receive an updated work Programme.

12. GRANT THORNTON - REVIEW OF REDCLIFFE WHARF DEVELOPER SELECTION PROCESS

- to note Grant Thornton's report as commissioned by the Chief Executive.

13. CORPORATE RISK REGISTER (CRR)

- to review, and comment upon the Corporate Risk Register (CRR) to ensure that the register properly reflects Members current opinion.

14. DRAFT STATEMENT OF ACCOUNTS

14A. APPENDIX TO STATEMENT OF ACCOUNTS REPORT

- to consider and comment on the draft Statement of Accounts for the year ended 31 March 2012, as appropriate.

15. A) GRANT THORNTON’S PROGRESS REPORT FOR 2011- 12

- to note and comment as appropriate, on Grant Thornton’s Progress Report for 2011-12.

B) GRANT THORNTON’S INTERIM REPORT FOR 2011-1

- to note and comment as appropriate on Grant Thornton’s Interim report for 2011-12.

16. GRANT THORNTON: ELENA REPORT

- to note Grant Thornton’s report, which along with a number of other specific reviews will inform Grant Thornton's 2011-12 Value for Money conclusion.

17. DRAFT ANNUAL GOVERNANCE STATEMENT

to consider the emerging issues to date for the Annual Governance Statement, (AGS) in the light of the work of the Committee during 2011/12 and to date.

The Audit and Standards Committees to note and comment on the revised local Code of Corporate Governance at Appendix 2 and note that there are only minimal changes proposed to the Code content.

18. INTERNAL AUDIT: BENEFIT FRAUD ANNUAL REPORT 2011/12

- to accept the Annual Report

19. INTERNAL AUDIT: AUDIT PLAN REPORT 2012/13

- to approve the Annual Audit Plan coverage

Bristol City Council is committed to openness and will not withhold information unless there are good reasons for doing so. Item 20 is not available to the press and the public because this report contains information relating to matters which could prejudice current or potential future legal proceedings and is not for publication by virtue of Part 1 of Schedule 12(a) to the Local Government Act 1972 as amended by the Local Government (Access to Information) (Variation) Order 2006.

20. EXCLUSION OF PRESS AND PUBLIC

Recommended - that under Section 100A(4) of the Local Government Act, the public be excluded from the meeting for the consideration of the following item, on the grounds that it involves the likely disclosure of exempt information as defined in Part I of Schedule 12A to the Act as amended by the Local Government (Access to Information) (Variation) Order 2006.

Paragraph 7 – Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.

21. INTERNAL AUDIT - ANNUAL REPORT 2011/12

- to note and comment on the Internal Audit Annual Report for 2011/12.

22. DATE OF NEXT MEETING

- Friday, 28th September 2012 at 9.30am.