Meeting documents

AUDIT COMMITTEE

FRIDAY 28TH SEPTEMBER 2012 AT 9.30 AM IN A COMMITTEE ROOM AT THE COUNCIL HOUSE, COLLEGE GREEN, BRISTOL BS1 5TR

M I N U T E S

A G E N D A

1. APOLOGIES FOR ABSENCE, SUBSTITUTIONS AND INTRODUCTIONS

2. PUBLIC FORUM

Time Limit for this item - 30 minutes

Any local resident or councillor, may present a petition or submit a statement on the work of the committee, provided that they have given notice in writing or by electronic mail not later than 12.00 noon on the working day before the meeting. In the case of a statement, a copy of the statement should be included.

The notice should be addressed to the Democratic Services Team, Room 220, Council House, Bristol, BS1 5TR, and marked for the attention of Karen Blong.

3. DECLARATIONS OF INTEREST

- to receive any declarations of interest from members.

4. MINUTES OF THE AUDIT COMMITTEE MEETINGS HELD ON 29th JUNE 2012

- to be confirmed as a correct record and signed by the Chair.

5. WHIPPING

- to give notice of any matters included on this agenda on which political groups intend to exercise a party whip.

6. CHAIRS BUSINESS

- to receive brief announcements or information updates from the Chair as necessary.

7. ACTION SHEET

- to agree the action sheet updated from the previous meeting

8. WORK PROGRAMME

- to agree the work programme

9. DEPARTMENTAL RISK REGISTER (DRR)

- to review and comment upon the Departmental Risk Register (DRR) to ensure that the register properly reflects Members current opinion.

10. CODE OF CONDUCT FOR MEMBERS

- that the committee adopt a procedure for dealing with alleged breaches of the Code of Conduct for Members

11. GRANT THORNTON’S ANNUAL REPORT TO THOSE CHARGED WITH GOVERNANCE 2011-12

- to note and comment as appropriate on Grant Thornton’s Annual Report to those charged with Governance for 2011-12 and the action plan agreed by management.

12. STATEMENT OF ACCOUNTS YEAR ENDED 31 MARCH

- to approve the revised Statement of Accounts for the Year Ended 31 March 2012, following completion of the audit.

13. GRANT THORNTON - 2012/13 AUDIT FEE LETTER

- to note and comment as appropriate on Grant Thornton's Audit Fee Letter for 2012-13.

14. GRANT THORNTON’S VALUE FOR MONEY (VfM) REPORTS

- to note and comment as appropriate on Grant Thornton’s Value for Money reports for 2011-12;

- Bristol’s Change Portfolio

- Implementation of Bristol's VfM Strategy

- Arrangements for Securing Financial Resilience

- ELENA application and supporting models, part 2

- VfM Conclusion Follow-up of recommendations.

15. ANNUAL GOVERNANCE STATEMENT 2011/12

- to approve the annual governance statement as a fair reflection of the internal control and governance environment during 2011/12 and to date.

INFORMATION REPORTS

16. LOCAL GOVERNMENT OMBUDSMAN RESPONSE TIMES

- to provides details of the response times to Local Government Ombudsman (LGO) enquiries

17. DATE OF NEXT MEETING

The next meeting of the Audit Committee is scheduled to take place on Friday, 9th November 2012 with a time to be confirmed.