Meeting documents

AUDIT COMMITTEE

FRIDAY 9TH NOVEMBER 2012 AT 2.00 PM IN A COMMITTEE ROOM AT THE COUNCIL HOUSE, COLLEGE GREEN, BRISTOL BS1 5TR

M I N U T E S

A G E N D A

1. APOLOGIES FOR ABSENCE, SUBSTITUTIONS AND INTRODUCTIONS

2. PUBLIC FORUM

Time Limit for this item - 30 minutes

Any local resident or councillor, may present a petition or submit a statement on the work of the committee, provided that they have given notice in writing or by electronic mail not later than 12.00 noon on the working day before the meeting. In the case of a statement, a copy of the statement should be included.

The notice should be addressed to the Democratic Services Team, Room 220, Council House, Bristol, BS1 5TR, and marked for the attention of Karen Blong.

3. DECLARATIONS OF INTEREST

- to receive any declarations of interest from members.

4. MINUTES OF THE AUDIT COMMITTEE MEETINGS HELD ON 28th SEPTEMBER 2012

- to be confirmed as a correct record and signed by the Chair.

5. WHIPPING

- to give notice of any matters included on this agenda on which political groups intend to exercise a party whip.

6. CHAIRS BUSINESS

- to receive brief announcements or information updates from the Chair as necessary.

7. ACTION SHEET

- to agree the action sheet updated from the previous meeting

8. WORK PROGRAMME

- to agree the work programme

9. NEIGHBOURHOODS AND CITY DEVELOPMENT (EXCLUDING HRA) DIRECTORATE RISK REGISTER

- to note the progress and areas for future development regarding risk management arrangements in the City Council.

10. CHILDRENS AND YOUNG PEOPLES SERVICES (CYPS) RISK REGISTER

- to review and note the updated CYPS Directorate Risk Register.

11. UPDATE ON INFORMATION SECURITY

- to note the information in the report.

12. CODE OF CONDUCT FOR MEMBERS AND OFFICERS – PLANNING MATTERS

- to adopt the revised Code of Conduct for Members and Officers.

13. GRANT THORNTON - 2011/12 ANNUAL AUDIT LETTER

- to note and comment on Grant Thornton’s Annual Audit Letter for 2011-12.

14. GRANT THORNTON - FINAL REPORT CHANGE PORTFOLIO

- to note and comment on Grant Thornton’s Review of Bristol’s Change Portfolio.

15. BENEFIT FRAUD INVESTIGATION TEAM - HALF YEARLY REPORT

- to accept the Half-Year Report.

16. INTERNAL AUDIT - RISK MANAGEMENT ANNUAL REPORT 2011/12

- to note the progress and areas for future development regarding risk management arrangements in the City Council.

Bristol City Council is committed to openness and will not withhold information unless there are good reasons for doing so. Item 18 is not available to the press and the public because this report contains information relating to matters which could prejudice current or potential future legal proceedings and is not for publication by virtue of Part 1 of Schedule 12(a) to the Local Government Act 1972 as amended by the Local Government (Access to Information) (Variation) Order 2006.

17. EXCLUSION OF PRESS AND PUBLIC

Recommended - that under Section 100A(4) of the Local Government Act, the public be excluded from the meeting for the consideration of the following item, on the grounds that it involves the likely disclosure of exempt information as defined in Part I of Schedule 12A to the Act as amended by the Local Government (Access to Information) (Variation) Order 2006.

Paragraph 7 – Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.

18.INTERNAL AUDIT - INTERNAL AUDIT HALF YEARLY REPORT

- to note the activities carried out by Internal Audit during the period.

INFORMATION REPORTS

19. ROLE OF EXECUTIVE MEMBERS AND OFFICERS IN ROPERTY PROJECTS

20. SUMMARY OF GATEWAY REVIEWS

21. DATE OF NEXT MEETING

The next meeting of the Audit Committee is scheduled to take place on Friday, 18th January 2013 at 2 pm.