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Audit Committee
Friday, 15th January, 2010 9.30 am
1. APOLOGIES FOR ABSENCE, SUBSTITUTIONS AND INTRODUCTIONS
2. PUBLIC FORUM
Time Limit for this item - 30 minutes
Any local resident or councillor, may present a petition or submit a statement on the work of the committee, provided that they have given notice in writing or by electronic mail not later than 12.00 noon on the working day before the meeting. In the case of a statement, a copy of the statement should be included.
The notice should be addressed to the Democratic Services Team, Room 220, Council House, Bristol, BS1 5TR, and marked for the attention of Richard Jones.
3. DECLARATIONS OF INTEREST
- to receive any declarations of interest from members.
4. MINUTES OF THE AUDIT COMMITTEE HELD ON 13TH NOVEMBER 2009
- to be confirmed as a correct record and signed by the Chair.
5. WHIPPING
- to give notice of any matters included on this agenda on which political groups intend to exercise a party whip.
6. CHAIRS BUSINESS
- to receive brief announcements or information updates from the Chair as necessary.
- to receive an updated work Programme.
(A) HEALTH AND WELLBEING BOARD CHECKLIST
(B) PROSPEROUS AND AMBITIOUS BOARD CHECKLIST AND TERMS OF REFERENCE
9. OUTLINE BRIEFING ON KEY CAPITAL PROJECTS AND MONITORING
- to receive a report on setting out suggested improvements to the monitoring processes
(Report of the Strategic Director, City Development)
10. GRANT THORNTON - FINAL USE OF RESOURCES REPORT 2009
- to receive a report on Grant Thornton’s assessment of the Council’s use of Resources performance for 2009.
(Report of the Strategic Director, Resources)
11. GRANT THORNTON - AUDIT INSPECTION LETTER
- to receive a report for comment on the Council’s Annual Audit Letter for 2008-09
(Report of the Strategic Director, Resources)
12. GRANT THORNTON - AUDIT AND INSPECTION PLAN - PROGRESS REPORT
- to receive a progress report from Grant Thornton.
13. INTERNAL AUDIT - GRANT THORNTON RECOMMENDATIONS UPDATE
- to receive a report for comment on managements progress with implementation of Grant Thornton’s high priority recommendations.
(Report of Strategic Director, Resources)
Bristol City Council is committed to openness and will not withhold information unless there are good reasons for doing so. Items 15 & 16 are not available to the press and public because it contains information in respect of which a claim for legal professional privilege could be maintained in legal proceedings and is not for the publication by virtue of Part 1 of Schedule 12(a) to the Local Government Act 1972 as amended by the Local Government (Access to Information) (Variation) Order 2006.
14. EXCLUSION OF PRESS AND PUBLIC
Recommended - that under Section 100A(4) of the Local Government Act, the public be excluded from the meeting for the consideration of the following item, on the grounds that it involves the likely disclosure of exempt information as defined in Part I of Schedule 12A to the Act as amended by the Local Government (Access to Information) (Variation) Order 2006.
15. INTERNAL AUDIT - STRATEGIC FRAUD
(Exempt Paragraph 7)
16. INTERNAL AUDIT - PERIODIC REPORT
(Exempt Paragraph 7)
INFORMATION REPORTS
- to note a report on the Corporate Risk Register.
(Report of the Strategic Director, Resources)
18. CITY DEVELOPMENT RISK REGISTER
- to note a report on the City Development Risk Register.
(Report of the Strategic Director, City Development)
19. THRIVING NEIGHBOURHOODS PARTNERSHIP RISK REGISTER
- to note a report on the Thriving Neighbourhoods Risk Register.
(Report of the Strategic Director, Neighbourhoods)
20. HOUSING BENEFIT DEBT MONITORING
- to note a report setting out how housing benefit debt is measured.
(Report of the Strategic Director, Neighbourhoods)
21. DATE OF NEXT MEETING
- The next meeting is scheduled to be held at 9.30 am on Friday, 16th April 2010.
- Members should also note that a Joint meeting with the Standards Committee is schedule to be held at 9.30 am on Friday, 9th April 2010.