Decision details

The current procurement is in process but has been delayed due to the complexity of requirements with the CCTV and the wider network and the growing importance of fibre and interdependencies across the council and the city, more time has been needed than anticipated to resource and write the requirements. The procurement is not expected to conclude until end of December 2019 and time may be needed for on-boarding any new supplier.

There is a need to extend the existing contract for Fibre with Select Electrics Ltd by up to 12 months in increments of 6 months plus 3 months plus 3 months, which would provide 12 months to end July 2020. This will allow for current OJEU procurement process to run and on-boarding/implementation period. This extension has a value increase of £400K, which is 10% of the contract value of £4 Million.

Option 1 - Individual procurements/sub-OJEU procurements would need to be carried out for each fibre related requirement if this contract was not extended while the new procurement is being run; and this would have a detrimental effect on maintaining critical fibre infrastructure in a timely fashion and not be a cost effective and value for money solution for Bristol City Council.
Option 2 -
Option 3 -