Issue - meetings

The Committee first considered progress updates on the CIL and S106 funded projects approved at the 2018 Area Committee meeting as follows:

Councillors expressed their frustration that the projects approved had not been completed or had taken longer than they expected.

With reference to Parks projects, funding had been agreed however none of the four projects had been completed.  Officers apologised for the delay which was largely an issue of resources.  Increased resource had been allocated to the Delivery Team however, their team did not have a full complement of staff.  An email would be sent to Councillors once a delivery schedule had been established. (ACTION: Richard Fletcher)

Councillor Morris made the Councillors aware that of the money allocated to each project (for CIL allocations) there would likely be a 20% reduction once costs for management and a contingency fund had been deducted.  For example, the Cottle Road Play Park award of £40,000 amounted to £32,000 following deductions.  

It was noted that section 106 allocations did not require extra funds for delivery.

There was concern that Members of the public considered quotes obtained through Council procedures higher than those acquired by the community.  Members of the public were aware how much equipment costs and were frustrated that they could not affect change themselves.  Officers confirmed that two or three quotes were sought and often the cheapest would be awarded the contract.  Suppliers needed to be on the Council’s approved list and due consideration needed to be given to insurance and maintenance.

With reference to transport items, Councillor Clough asked for an update on the dropped kerbs in her ward that had been allocated funds three years prior.  It was agreed that Councillor Clough would seek further information from officers regarding where the funds currently sat. (ACTION: Mark Sperduty)

Councillor Morris was concerned that S106 projects that were time sensitive could lose their money allocated due to the delay in delivery.  Mowberry Road was highlighted as an allocation of £30,000 and officers were asked to update Councillor Morris with progress (ACTION: Mark Sperduty)

With reference to all types of projects, it was agreed that Communications from officers could be improved, including information about which officer was leading the projects and its current status.  Councillors were often the middle person between the community and the Council and needed the right information in order to communicate effectively.  Officers agreed to send updated information to Members asap (ACTION: Mark  ...  view the full minutes text for item 13

The Committee received a report on proposed decisions for the awarding of local CIL and S106. Those parts of an Area Committee which had a formally adopted Neighbourhood Development Plan to receive 25% of the CIL generated within the defined border of their Plan, to support their identified infrastructure priorities. It was noted that otherwise 15% of CIL generated within each Area Committee area was available for spend.

Resolved – as set out below and in the report -

1.     The projects invited to submit Stage 2 full Proposals and those not invited or not able to proceed (Item 3) were noted and decisions made as set out in the table below;

2.     The CIL and S106 monies available at 31^st July 2018 and the option of pre-committing future CIL receipts to support the proposals in the paper (Item 4) be noted:

·       CIL: £170,866.36

·       S106: £369,948.04

3.     The Proposals as submitted for consideration in the report, including any conditions and allocation of eligible S106 monies to support relevant proposals, in order to conserve CIL funds for future use (Item 5), be approved subject to completion of an EqIA and other conditions as indicated in the table below;

4.     That the use of the former Megabowl Site, Brunel Way, Ashton S106 as clarified in the report, to avoid the ambiguity and potential limitation of the recorded decision of the 12^th February 2018 Neighbourhood Committee meeting (Item 6), be approved:

Recommendation: - That the sum of £30,000 of Parks Section 106 funding received from the former Megabowl Site, Brunel Way, Ashton is applied in the following order:

1.         The provision of new and improved children’s play facilities in Greville Smyth Park;

2.         Should the new and improved children’s play facilities in Greville Smyth Park cost less than £30,000, the remainder of the funding is to be applied to children’s play facilities in parks within a one mile radius of the former Megabowl site;

5.     That priorities not coming for decision at this meeting (Item 7) be put forward by the local ward Councillor(s)/communities for future Area Committee to approve as they agree in conversation with their communities;

6.      The Review being set up to consider the 2018 CIL/S106 process and inform 2019 process (Item8) be noted;

7.     The legal information concerning the Public Sector Equality duty in reaching all its decisions (Item 9) be noted.

Stage 2 Full Proposals