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Housing IT and Transformation Programme – approval of Full Business Case
Meeting: 07/02/2023 - Cabinet (Item 11.)
11. Housing IT and Transformation Programme – approval of Full Business Case PDF 315 KB
Additional documents:
- Appendix A REDACTED PUBLIC HITT Programme Business Case Dec-22 v0.05, item 11. PDF 1 MB
- Appendix B - HITT Options Appraisal 2022 (1), item 11. PDF 369 KB
- Appendix D - 21EN625 Housing IT Programme RAID log Nov-22 v0.04 (1), item 11. PDF 234 KB
- Appendix E - HITT Equality Impact Assessment (1), item 11. PDF 381 KB
- Appendix F - HITT Eco Impact (1), item 11. PDF 294 KB
- Appendix I INTERNAL USE ONLY - DO NOT SHARE EXTERNALLY HITT Programme FBC Dec-22 v0.05 , View reasons restricted (11./7)
Decision:
That Cabinet:
1. Approved the Full Business Case (FBC) as set out in appendix A and exempt appendix I.
2. Approved up to £7.5m (net, less sunk costs) over the next five years, drawn from Housing Revenue Account (80%) and General Fund (20%) to deliver the Housing IT and Transformation programme as set out in this report and Appendix A.
3. Authorised Executive Director – Growth and Regeneration in consultation with Cabinet Member for Housing Delivery and Homes and S151 Officer to spend up to £7.5m (estimated internal and supplier one[1]off costs, over two years) to deliver the programme in full (including procuring and awarding contracts over £500k) in-line with the maximum budget envelopes outlined in this report.
4. Authorised Executive Director – Growth and Regeneration in consultation with Cabinet Member for Housing Delivery and Homes and S151 Officer to take all steps required to confirm the Preferred Supplier and award the contract(s) necessary for the implementation of comprehensive new Housing system(s) (five-year contract, fully managed service, £4.4m total value inc. one off supplier costs), in-line with the procurement and legal routes and maximum budget envelopes outlined in this report.
5. Authorised Executive Director – Growth and Regeneration to invoke subsequent specific and relevant extensions/variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope approved as part of the Final Business Case.
6. Authorised the Executive Director – Growth and Regeneration, in consultation with Cabinet Member for Housing Delivery and Homes, to take all steps required to extend the current contracts for Housing IT support services at a cost of up to £600k, should the Housing IT and Transformation programme not be fully implemented before they expire as outlined in this report.