Agenda and draft minutes

The Chair welcomed all parties to the meeting.

Apologies for Absence (listed above) were noted.

To note any declarations of interest from the Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Please note that the Register of Interests is available at https://www.bristol.gov.uk/councillors/members-interests-gifts-and-hospitality-register

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

No Declarations of Interest were declared.

Up to 30 minutes is allowed for this item *Democratic Services Officer check time limit for your particular Committee*

Any member of the public or Councillor may participate in Public Forum.  The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda.  Public Forum items should be emailed to democratic.services@bristol.gov.uk and please note that the following deadlines will apply in relation to this meeting:-

Questions - Written questions must be received 3 clear working days prior to the meeting.  For this meeting, this means that your question(s) must be received in this office at the latest by 5 pm on *name deadline date*

Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting.  For this meeting this means that your submission must be received in this office at the latest by 12.00 noon on *name deadline date*.

Members noted the following Public Forum Statement:

Statement Number 1: Frances Robertson – Friends of Badock’s Wood: Agenda Item 3 – Business Report Parks Improvements

Frances Robertson drew attention to her statement and expressed concern at the suggestion that the existing disabled access gate at Northern Gateway, Badock’s Wood did not currently provide proper access for disabled people. Cllr Weston confirmed that the information in the NP report wasn’t for decision but was an update.

Resolved – that the Public Forum statement be noted.

Action: NP Co-ordinator to take account of concerns in future exploration of scheme with Southmead Disability Navigation Group, Friends of Badocks Wood, Police and BCC Parks.

To agree the minutes of the last meeting as a correct record.

Resolved: that the above Minutes be approved as a correct record and signed by the Chair.

Action: Democratic Services

Transformers Fund decisions, Traffic Scheme updates; Parks development updates; CIL recommendation for Southmead noticeboards; Henbury Library! 106 update; Southmead Ranch CAT comments.

The Area Co-ordinator presented the above report and made the following points:

1.         Following the decision of Full Council on 21^st February 2017, the Highways budget had been frozen;

2.         NP members needed to consider what arrangements should operate around Traffic & Transport issues and use of any CIL or Section 106 funding and influencing BCC once the Neighbourhood Partnership had been closed down. A public meeting would shortly be taking place to explore confirm the latest situation;

3.         The traffic simulation model for the South Gloucestershire Cribbs Patchway New Neighbourhood scheme was being prepared by South Glos and BCC officers. However, further work needed to be carried out to complete the model prior to a discussion at the April 2017 Place Scrutiny Commission;

NP discussed the delivery of various highways schemes previously agreed by the Traffic and Transport Sub-Group (Charlton Road Pedestrian Crossing, Kingsweston/Hallen Crossing, Lyppincourt/Wyck Beck Parking Restrictions, Speeding in Brentry Lane).

The Chair expressed disappointment that the model to address the impacts of traffic from the Sth Glos new neighbourhood had been further delayed. It was agreed that questions needed to be directed about CPNN to all the candidates for Metro Mayor to respond to. In addition, it was agreed that Oliver Coltman should be invited to attend the next BS10 Parks and Planning Meeting at the Henbury Community Centre (6pm to 8pm on Monday 10^th April 2017) to communicate progress on the scheme, answer questions and help the group and Councillors identify when a public meeting for the wider neighbourhood could usefully be organised.

Action: BS10 Parks and Planning and NP Co-ordinator to co-ordinate.

4.         The survey of Henbury & Brentry parks had been completed with 130 responses and a Parks Sub-Group would shortly be considering information to bring back S106 spend recommendations to the final meeting in June 2017. Anyone interested should contact the Area Co-ordinator

Action: Keith Houghton

5.         Southmead Parks access: There was now a newer standard concerning access in parks requiring bigger entrances for mobility vehicles and which was being used to see if improvements to open spaces were possible. However, it was noted that since funds were now frozen, it would require CIL funding. Whilst £7,000 was currently available, a decision was required concerning how to obtain the remaining £2,000 to complete the required amount of £9,000. It was noted that a report would be submitted to the meeting in June 2017.

An NP member pointed out that it was important that decisions should not be made to continue to widen entrances in parks purely for mobility scooters, since these were becoming increasingly wide and could undermine the original principle to maintain entrances to a particular size to ensure motorbikes could not get in;

6.        It was proposed to wait concerning a decision about Section 106 expenditure for Henbury Library until the Summer period and upcoming proposals on the future of libraries as a result of the recent BCC budget decisions;

7.        It was noted that, following  ...  view the full minutes text for item 35.

Recommendation to adopt Southmead Housing Needs Study

Southmead Housing Needs Study

The NP stated that they believed it was a good idea to support this Study. Members thanked United Communities Housing for their support in this project.

Resolved (unanimously) – that the NP notes and supports the Southmead Housing Needs Study.

Action: Not Applicable

Post-NP Transition Plan adoption; Bristol Impact Fund decisions and local impacts and re-commissioning of Youth Services consultation; dates of NP Transition meetings May and June 2017.

Henbury, Brentry and Southmead NP Plan Update Report

The Area Co-ordinator made the following points concerning future arrangements for the NP:

1.        the last meeting will take place in June 2017;

2.        different options needed to be explored to support community led structures and solutions;

3.        discussion was required of the offer of Neighbourhood patches with a proposal of £200 per Councillor;

4.        The offer was for communities themselves to run any successor bodies. No staffing would be provided by Bristol City Council in respect of the grant application process;

5.        By the end of April 2017, the type of asks from communities which could be provided over the succeeding 18 months would become clear;

6.        Some staffing might be possible to advertise events and to send information to distribute;

7.        Discussion about this issue will also take place at the Henbury and Brentry Community Council on 20th April 2017 and at the Southmead Community Council on Saturday 6th May 2017;

8.        The role of other services such as the Police needed to be considered. A Police Crime Commissioner Public meeting was scheduled for Monday 20th March 2017 at the Greenway Centre;

The Chair made the following points:

9.        Under the proposed arrangements, well being was divided by parity per ward. Each Councillor would receive £200 to work with community groups, with total funding per ward of £2,500 (£1,250 per Councillor);

10.    An arrangement of top-ups would operate for lower super output areas. If an area within a ward was in the bottom 10% most deprived in the city, it would receive £4,000 per top up. It was noted that this applied to 2 areas in Southmead.

The Area Co-ordinator also made the following points:

11.    The Bristol Impact Fund had brought together £3.29 Million across Bristol for the next 4 years. Whilst some organisations such as the Henbury and Brentry Community Centre had been successful, others such as the Southmead Community Centre and Southmead Development Trust had not been so successful. It was noted that whilst the Grants and Investment Team administered the process, a number of Independent people did sit on the Panel that made decisions.

An NP member questioned the process since it did not seem to have addressed the issues raised in the residents’ plan and impacted on Value for Money. It would be more appropriate to remove all funding rather than face a situation where an outside organisation dictated to Southmead how much funding they should obtain.

Action: The Chair to write to Gemma Dando to express the NP’s concern about the arbitrary nature of the arrangements for the Bristol Impact Fund process, to provide a breakdown of expenditure in the north of the city and also to explain why the Neighbourhood Plans and Community Plans did not appear to have been taken into account.

The NP agreed that lessons needed to be learnt from the way this process has been carried out. Councillor Helen Godwin confirmed that she had written to Wendy Stephenson  ...  view the full minutes text for item 37.

Conversation Workshop to enable whole  meeting to consider issues, ideas, asks and risks in planning post-NP community-led working.

Post-NP Transition Workshop

A Transition Workshop took place splitting into two groups involving representatives of the Henbury and Brentry area, as well as the Southmead area. These groups further discussed how the detailed future arrangements within their respective areas should operate.

Resolved – details of the discussions from each of these groups are collated and used in the future during this process as appropriate.

Action: Keith Houghton

Resolved – that the next meeting of the Henbury Brentry and Southmead Neighbourhood Partnership be held at 7pm on Tuesday 20th June 2017 in Southmead (Venue to Be Determined).

Action: Keith Houghton