Agenda and draft minutes

The Sub-Committee is requested to appoint a Chair for 2016/17 Municipal Year.

In view of the decision at the previous Full Committee to hold this meeting as a Full Committee rather than a meeting of Sub-Committee A,  it was noted that no action was required for this item as a Chair had previously been elected for the Full Committee.

The Sub-Committee is requested to elect a Vice-Chair for 2016/17 Municipal Year.

In view of the decision at the earlier Full Committee to hold this meeting as a Full Committee meeting, it was noted that the Vice-Chair had previously been elected and that, therefore, no action was required for this item.

The Chair welcomed everyone to the meeting and asked them to introduce themselves. He also provided safety information for all those attending.

Apologies for absence were received from Councillors Keen, Langley and Pickersgill.

To note any declarations of interest from the Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Please note that the Register of Interests is available at https://www.bristol.gov.uk/councillors/members-interests-gifts-and-hospitality-register

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

Councillor D Alexander advised that he did not have a Disclosable Pecuniary Interest in this matter but was a member of the Downs Committee and would take the necessary action when this issue in the event that this matter was discussed at that Committee in future.

Up to 30 minutes is allowed for this item

Any member of the public or Councillor may participate in Public Forum.  The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda.  Public Forum items should be emailed to democratic.services@bristol.gov.uk and please note that the following deadlines will apply in relation to this meeting:-

Questions - Written questions must be received 3 clear working days prior to the meeting.  For this meeting, this means that your question(s) must be received in this office at the latest by 5 pm on Wednesday 1^st June 2016.

Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting.  For this meeting this means that your submission must be received in this office at the latest by 12.00 noon on Monday 6^th June 2016.

The Public Forum Statements were noted and a copy was placed in the Minute Book for viewing by members of the public.

To agree the minutes of the previous meeting as a correct record.

The Minutes of the meeting of Sub-Committee A held on Tuesday 19^th April 2016 were approved as a correct record and signed by the Chair.

To seek consideration of an application for Street Trading licence – Sea Walls, The Downs.

The Committee discussed an application for the grant of A Street Trading Consent at Sea Walls Adjacent To Public Conveniences Circular Road, Durdham Down.

The Committee Received 16 Public Forum Statements from the following speakers, details of these statements are available for Inspection in the Minute Book:

1          Alan Preece

2          Delphine Barnes        

3          Elizabeth Balmer       

4          Jo and Brad Hall         

5          Kean Seager

6          Margaret Burgess      

7          Michael Goldsmith    

8          Natalie Beaufils         

9          Sheila Singleton         

10        W R Rennison 

11        Councillor John Goulandris    

12        Angela Reader           

13        Caroline Baker           

14        Michael Andrews       

15        Bridget Brook 

16        Chris and Cathy Lewis

The Licensing Officer introduced the application and explained the differing roles of the Downs Committee and the PSP Committee in this matter. She indicated that a large number of representations had been received in respect of this application, together with a small number since the report had been produced.

In response to a member’s question, it was confirmed that all responsible Statutory Authorities had been consulted in the process, including the Police, the Council and residents within 100 metres (the latter amounting to 14 addresses) as required under the legislation. There was no requirement in the legislation to put up on site a notice concerning this licence application.

The Applicant (Steve Bellot) was in attendance, together with a representative (Jason Birakos). Mr Birakos advised the Committee that the applicant had seen an advertisement for the licence and, following a formal tendering selection process, had been awarded the contract. He confirmed that:

(1)        they had advised key groups on the Downs wherever possible about this contract, including dog walkers, utility groups and buggy users;

(2)        a Waste Management Plan had been created to ensure all rubbish within 10 meters of the van would be cleared and rubbish disposed of appropriately;

(3)        The food was sourced from locally grown organic vegetable produce and the meat through Ruby White Butchers in Whiteladies Road. There would be high quality produce;

(4)        The Applicant was shocked at the lack of consultation on this contract. He confirmed that he would have been happy to present the case for his business to local residents;

(5)        The Applicant did not anticipate that views of residents would be blocked significantly if at all;

(6)        The period of operation of the licence was from 7am to 10pm or dusk whichever was the sooner – everything would be removed at night;

(7)        The hard standing was already present before the applicant had applied for the portal;

(8)        The original application would have been received by Bristol City Council as landowners;

(9)        The contract also specified the requirement for a Food Hygiene Certificate and a Street Trading Licence.

It was noted that, under Paragraph 27(b) of the Licence, there was a requirement for a valid street trading consent following the award of the tender on 18th January 2016.

The Legal Representative confirmed that the issues of the contract and policy were issues for the Downs Committee – the PSP  ...  view the full minutes text for item 21.

That under s.100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph(s) paragraph 3 (respectively) of Part 1 of schedule 12A of the Act.

Resolved – that under Section 11A (4) of the Local Government Act 1072, the public be excluded for the following items of business on the ground that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act, as amended.

To seek consideration of an application for the grant of a Private Hire Vehicle (PHV) licence seeking a departure from council policy and a request for an exemption from the display of plates on a PHV.

The Committee noted that the applicant had withdrawn this application.

To seek consideration of an application for the renewal of a Hackney Carriage Driver (HCD) licence.

The Committee noted this application for the renewal of a Hackney Carriage in respect of a criminal offence.

Following questioning of the applicant by the Committee and officers, the applicant was asked to withdraw while a decision was made.

Resolved – that, having taken into account the particular circumstances of the case, the licence is renewed on the basis that the applicant remains a fit and proper person to hold a licence but that the applicant is warned for his behaviour.

The next meeting will be held on Tuesday 14^th June 2016 at 10 am and is a meeting of Sub Committee B.  

Members noted that the next meeting would be a meeting of PSP Sub-Committee B to be held at 10am on Tuesday 14^th June 2016 in a Committee Room in Brunel House, St George’s Road, Bristol.