Agenda and draft minutes

The Neighbourhood Partnership considered the chairing arrangements for the remainder of the municipal year.

The Neighbourhood Partnership AGREED that Cllr Brain be elected Chair and Cllr Eddy be elected Vice Chair for the remainder of the municipal year.

The Chair led the welcome and introductions.

To note any declarations of interest from the Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

None declared.

Minutes of the Meeting of the Neighbourhood Partnership held on 27^th September 2016 and Neighbourhood Committee held on 18^th October 2016.

a)      to confirm as a correct record

b)      matters/actions arising – Action Sheet

The Neighbourhood Partnership AGREED the minutes of the previous meeting as a correct record.

To consider any public forum statements submitted.

The deadline for the receipt of statements is:

12 noon on Friday 9 December 2016.

The Partnership received public forum statements, presented as follows:

Statement 1: Keith Way – Neighbourhood Partnership Funding

Statement 2: Keith Way – Neighbourhood Plan Update

It was noted that the statements would be considered before the relevant item on the agenda.

Statement 3: Bob Giles – University of Withywood

It was noted that the University of Withywood had a programme based on local interest and met on Thursday evenings, new members welcome. Noted that this was a legacy of Anton Bantock.

The Neighbourhood Partnership noted the equalities values and code of conduct information set out in the report.

a)         To note contents of the report.

b)         To note spend and allocations made to date

c)         To note s106 and CIL updated spreadsheets

The Neighbourhood Partnership considered the Budget Update report presented by Emily Smith. 

In discussion the following points were raised:

1. It was noted that the Council had implemented a spend freeze on anything bar essential spend, such as health and safety critical, statutory works or contractual spend.

2. For the Neighbourhood Partnership this meant that whilst previous wellbeing grants would be honoured, no further spending decisions could be taken until further notice and this had been confirmed by the Deputy Director of Neighbourhoods and Communities.

3. It was noted that the Councils budget would be agreed at Full Council on 21^st February.

4. It was confirmed that there were proposals being consulted on in the Council’s Corporate Strategy which included a review of Neighbourhood Partnerships and posed a risk to the existing Neighbourhood Partnership Structure.  Jim Hodgson confirmed that he would be picking up additional consultation sessions to support residents who wanted to have a say on the proposals.

5. Residents were advised to respond to the budget consultation within the timescales in order to voice their concerns.

6. With regards to budget that had been allocated to Church Road path works before the freeze it was confirmed that £1500 from the highways budget could not be used at the present time.

7. The current position with CIL still to be confirmed. Action: Emily Smith

The Neighbourhood Partnership AGREED:

To note the report, comments and actions arising.

1)                  That the Neighbourhood Committee approves the recommendations from the Dundry View Funding panel for the allocation of Small Grants Funding.

2)                  That the remaining budget is focussed on Children and Young people

The Neighbourhood Partnership considered the Small Grants and Wellbeing report presented by Emily Smith.  The Neighbourhood Partnership was asked to note the report.

In discussion the following points were raised:

1. The Neighbourhood Committee recognised the current constraints on the allocation of small grants funding and agreed in principal to the recommendations contained in the report.

2. Emily Smith to communicate to all wellbeing applicants in writing to advise that the Neighbourhood Committee would seek to release the funding subject to a. the outcome of the Council’s budget in February and b. cash available to the Committee for release. Action: Emily Smith

3. The Neighbourhood Coordinator advised that a transformers youth fund of £5000 had been made available by the Police Community Trust which could be administered through the Wellbeing fund on the proviso that any spend related to projects for children and young people.

The Neighbourhood Partnership AGREED:

The recommendations outlined in the report in principal, subject to a. the outcome of the Council’s budget in February and b. cash available to the Committee to meet the recommended sums.

To agree the recommendations as set out in the report.

The Neighbourhood Partnership considered the Transformers Youth Fund Report presented by Emily Smith.

In discussion the following points were raised:

1. It was confirmed that the following wellbeing fund applications would meet the additional criteria set by the Avon and Somerset Police Community Trust.

         (i)         Hartcliffe & Withywood Angling Club            - £800

        (ii)        Young Bristol - The Grove                               - £785

       (iii)       LPW - Millennium Children’s Group               - £500

2. The Neighbourhood Coordinator to confirm the funds that would be available for other bids. Action: Emily Smith

The Neighbourhood Partnership AGREED:

To accept £5000 Transformer’s Youth Fund and administer through the Wellbeing Process as per the conditions within the report. Funding to be allocated to the wellbeing applications identified above that met the additional criteria.

To agree and note the recommendations as set out in the report.

The Neighbourhood Partnership considered the Neighbourhood Business report presented by Emily Smith.  

In discussion the following points were noted:

Neighbourhood Partnership Representatives

1. It was suggested that Blenheim Scouts was approached for a young neighbourhood partnership representative. Jim Hodgson confirmed he was looking at youth participation and would provide an update to the next meeting. Action : Jim Hodgson

2. It was suggested that business interests should also be represented, representatives from the Cater business park and wider business community could be approached.

3. At recently held elections Hayley Ward, Kerry Bailes and Lorraine Horgan were elected to represent Hartcliffe & Withywood ward as local resident reps. 

4. Two local VCS organisations came forward to the Partnership these are Vision BME represented my Avril Marshall and Marilyn Thomas and Withywood forum and park group represented by George Denford MBE.

Flooding

5. The Neighbourhood Partnership received an update report from the Flood Risk Manager, Patrick Goodey on the cause of the flood. The Partnership discussed in detail other contributory factors which included flytipping and possible action that could be taken as a partnership to limit the risk in future.

6. Residents highlighted the frustration with reporting mechanisms for the Council and Jim Hodgson asked residents to get in touch for support with this. Other ideas for addressing these issues such as working in partnership with Wessex Water and Bristol City Council and the Environment Agency could be discussed in more detail at Pride or Place or coordinated by Jim Hodgson.

The Neighbourhood Partnership AGREED:

         (i)         The new resident ward reps for Hartcliffe and Withywood.

        (ii)        The local organisation reps for Dundry View

       (iii)       To note election dates for Bishopsworth Ward and agree these

       (iv)       To note the theme group discussions

        (v)        To note the proposed dates for meetings 2017/18

To note the report for information.

The Neighbourhood Partnership considered the Police and Community Safety performance report circulated by Chief Inspector Rob Cheeseman. 

In discussion the following points were raised:

1. The inspector outlined the action that had been taken to date to impact performance.

2. Residents requested further detail regarding the level of domestic abuse experienced in the Dundry view area.

3. Residents reported that traffic calming measures were being utilised as jumps by motorcyclists.  Residents asked to gather photographic evidence of any anti-social behaviour if they felt safe and able to do so as this could assist in the apprehension and prosecution of offenders.

The Neighbourhood Partnership AGREED:

To note the report, comments and actions arising.

To note the report for information.

The Neighbourhood Partnership considered the Bristol Waste Company and Hartcliffe Way Recycling Centre (HWRC) report presented by Tracey Morgan. 

In discussion the following points were noted:

1. The Bristol Waste Company had been awarded a 10 year contract which included unblocking the HWRC.  Subject to planning permission this would include a recycle and reuse centre and shop.   The route of Bristols metrobus works was likely to cause delay to the project.

2. A Community Engagement coordinator had been brought on board to tailor solutions to Neighbourhood Partnership areas, and could be contacted in reference to local issues.

3. The frustrations with the flytipping were recognised and Bristol Waste were working with the Council to put in place a simpler process to remove flytipping but this needed to be balanced so it did not encourage repeat offenders.  Work with the council’s enforcement team to find culprits and change behaviour.

The Neighbourhood Partnership AGREED:

To note the report, comments and actions arising.

To note the report for information.

The Neighbourhood Partnership considered the Zion Community Arts Space report presented by Jessica Wright. 

The Neighbourhood Partnership AGREED:

To note the report, comments and actions arising.

To note the report for information.

The Neighbourhood Partnership considered the Universal Credit and Benefit Cap update report presented by Shirley Moyes.  The Neighbourhood Partnership was asked to note the report.

Residents raised concern that 70% of residents in the Dundry View area were not online and could not afford online services and asked Councillors to continue address this on behalf of Dundry View residents.

The Neighbourhood Partnership AGREED:

To note the report, comments and actions arising.

To note the contents of the report and to decide on a way to proceed.

The Neighbourhood Partnership considered the Hareclive Youth Centre concerns report presented by Emily Smith.  The Neighbourhood Partnership was asked to note the report.

Residents raised concern that the building should be accessible to everybody for community use.

The Neighbourhood Partnership AGREED:

To note the report, and support the reuse of the building by Hareclive Youth Centre ACTION: Cllr Brain indicated he would find out more for the Partnership.

To note the content of the report and the summary strategy document.

The Neighbourhood Partnership considered the Bristol City Council Corporate Strategy Consultation Update report presented by Emily Smith.  The Neighbourhood Partnership was asked to note the report and the summary strategy document.

The HWCP manager stated that there were far reaching implications for the area. HWCP had negotiated an extension to the official deadline with Bristol City Council’s Policy, Strategy and Communications team to provide opportunities for residents to turn up, comment and have a say in the consultation.

Residents raised concern that the documents were not written in an accessible way and were filled with jargon. It was understood to take up to 2 hours to complete the process online.

The Neighbourhood Partnership AGREED:

To note the report, comments and actions arising.

To note the contents of the report.

The Neighbourhood Partnership considered the Mayors Clean streets Campaign report presented by Emily Smith.  The Neighbourhood Partnership was asked to note the report.

The Neighbourhood Partnership AGREED:

To note the report.