Agenda and draft minutes

Area Committee 1 - Wednesday, 15th May, 2019 6.00 pm

Venue: City Hall

Contact: Jeremy Livitt 

Items
No. Item

7.

Apologies for Absence

Minutes:

Apologies were received from Councillors O’Rourke and Radford.

8.

Declarations of Interest

To note any interests from Councillors relevant to the consideration of items on the agenda.

 

Any declarations of interest made at the meeting which are not on the register of interests should be notified to the Monitoring Officer for inclusion.

Minutes:

There were none.

9.

Public Forum

Members of the public may make a written statement. Please submit it to democratic.services@bristol.gov.uk or Democratic Services Section, City Hall, College Green, Bristol BS1 5UY. The following requirement applies:

 

The statement is received no later than 12pm on the working day before the meeting and is about a matter which is the responsibility of the committee concerned. For this meeting the deadline is 12pm on Tuesday 14th May 2019.

Minutes:

Two statements were received.

 

1.      Alan Aburrow – Minor Traffic Schemes

2.      Maggie Shapland – Brunel Swing Swivel Bridge

The Chair moved that the discussion on the position with the Avon Crescent Re-Rerouting would be addressed because the statements received concerned what was noted in the report.

 

The Community Resources Manager provided an update as to the position with regards the rescinding of the £50,000 as detailed in the minutes of the 3rd October 2018.

 

The following was noted:

a.      That following the meeting it subsequent transpired that Highways were reworking the Avon Crescent scheme that must be delivered as part of the wider Metro Bus Scheme.  This involved taking a proposal to Planning that was rejected but is now in the process of being revised and consulted on.  The consultation would include residents and cyclists and the wider area as several businesses, such as the operation of the boat yard, would be impacted.

b.      The outcome of the consultation on the proposed scheme would be presented to the Committee and to the Development Control Committee.

c.       Committee were requested to note that the project had not been abandoned as minuted and to agree that the proposed allocation of £50,000 to the project stands.

d.      The funding of the project was moved and seconded and on being put to the vote, it was:-

Resolved: That the Avon Crescent Re-routing allocation of £50,000 would not be rescinded but would be made available for the final reiteration of the project.

 

10.

Minutes - 3rd October 2018 pdf icon PDF 217 KB

The Committee is requested to approve the minutes of the meeting held on Thursday 3rd October 2018.

Minutes:

Resolved to agree the minutes of the meeting held on the 3rd October 2019.

 

11.

Reports on Proposed Decisions for Councillors pdf icon PDF 143 KB

The report presents an update on projects approved at October 2018 meeting; provides an update on CIL and S106 funds available to the Committee; presents the re-worked budget and delivery profile for MUGA/Play at Beachley Walk for approval and recommends the cancellation of £50,000 CIL to the Avon Rerouting project and restoration of this to the Area Committee’s CIL budget.

 

Additional documents:

Minutes:

1.      The Community Resources Manager introduced the report drawing committee to the Update schedule on approved projects, highlighting the following:-

a.      Item 2 – Modular Hub for BMX bike

                                          i.     Outlined the difficulties being faced in sourcing ‘green’ generator and seeking committee approval for the project to continue until such time as the CURO housing development have installed a power supply source.

·        Resolved: on being put to the vote Members agreed the continuation of the project on this basis.

 

b.      Item 5 – Environmental Improvement in Stoke Bishop, WOT, Henleaze

                                          i.     Update pending.  Residents reps noted that the trees had been delivered.

                                         ii.     The Community Resources Manager requested that a letter of thanks was sent by the Chair to the Officer concerned.  This action was endorsed by all ward councillors present.

·        Resolved:  the Chair would send a letter on behalf of the Area Committee of commendation.

 

c.      Committee was asked to note the CIL Fund available for AC 1, noting the error in the report referring to AC 1 as AC 4.  Reassurances was given that the sum given as the available balance was correct.

                                          i.     Sum available £117,000.

                                         ii.     Members were agreed that a priority list would operate as the request for funding far exceeded the funds available for allocation.

 

d.      MUGA/Park renovation Beachley Walk:

                                          i.     Vicky Abel  attended to update committee on the current position with the project following approval at last years committee. 

                                         ii.     The sums required to deliver the fencing is significantly lower than anticipated

                                        iii.     That the remainder is used to supply play equipment and improve the access points

 

e.      The Committee had regard to the recommendation set out in the report and noted the comments from Ward Councillors.  The reworking of the project was moved and seconded and on being put to the vote; it was:

·        Resolved – (unanimously) the re-profiling  of the £50,000 CIL already approved for the project would extend to cover the delivery of play equipment and improvement to the access to Beachley Walk/St Mary’s Recreation Ground.

 

f.       Councillor’s noted the CIL Monies Held as of 31st March 2019 Report.

 

g.      Members sought clarity on the actual sums available to spend.  They were aware that Lawrence Weston had particular sums allocated that could only be spent in that ward/area.  Members asked that the table be reformatted to show the sums available but with a detailed distinction as to the funds ring-fenced for the Lawrence Weston area.  The total amounts could be in several parts, with and then without the ring fenced sum to give a true reflection of available sums for other wards.

Resolved that:

·        That the report detailed all available funds;

·        That decisions on spend must be considered and agreed by the area committee members.