Agenda and minutes

The Chair welcomed all parties to the meeting and asked officers to introduce themselves.

Apologies for absence were received from Councillor Lesley Alexander and Councillor Craig Cheney.

There were no Declarations of Interest.

RESOLVED – that the minutes of the above meeting be signed as a correct record and signed by the Chair subject to the correction to Councillor Marley Bennett’s name as the seconder for the nomination of Councillor Heather Mack as Chair.

Members of the public may make a written statement or ask a question as long as it is about a matter for which this committee has responsibility. Your statement or question will be sent to the Committee and be available in the meeting room one hour before the meeting.

Please submit to democratic.services@bristol.gov.uk. The following requirements apply:

·       The statement is received no later than 12.00 noon on the working day before the meeting 12pm on Monday 16^th October 2023

·       The question is received no later than 5pm three clear working days before the meeting 5pm on Wednesday 11^th October 2023

There were no Public Forum items.

Ellie Stevens, Community Resources Manager, introduced this report and, together with Keith Chant and John Atkinson made the following points:

·       Members’ attention was drawn to the 6 monthly progress update set out on the website

·       The Terms of Reference had been recently adjusted to confirm that this was  a formal meeting

·       Section E – CIL Funding – Following the receipt of additional CIL funding, there was now a total of approximately £59,300 for use, with £19,395 available for general tree planting and £18,982.92 available for time-limited use for a specific provision and maintenance scheme of off-site tree planting at Bonnington Walk, Lockleaze to be concluded by 14^th October 2026

·       It was noted that schemes listed under 16,17 and 18 on Page 34 were incorrectly listed under Lockleaze and should be listed for Eastville

·       Officers would check to confirm whether or not one of the proposed trees in Stoke Park (identified on Page 35) could be replaced with a tree in Stanfield Close which had a greater need for additional trees and whether or not there was additional money to replace a fallen tree in Snowdon Road. He confirmed that checks would be required to ensure that all trees were viable for planting. ACTION: Jon Atkinson

Eastville

It was noted that there were three proposed schemes for this ward as follows and which needed to be prioritised:

AC323P09 – Rose Green Leisure Centre BWIPCC – Using Cricket to Engage Disengaged Young People in Schools – CIL Amount Requested £10,000 – The Planning Department had indicated that this was not eligible for funding

AC323P17 – Crofts End Church - Double Yellow Lines – CIL Amount Requested £15,000 – Joint Priority 1 for Eastville

AC323P37 – Friends of Royate Hill Local Nature Reserve – Installation of

council waste bin inside entrance at Clay Bottom end of reserve - CIL Amount Requested £1,500 (Bristol City Council cost estimate higher) – Joint Priority 1 for Eastville

AC323P39 – Friends of Eastville Park – Eastville Play Renovation Part 2 – CIL Amount Requested £25,000 (Bristol City Council cost estimate higher) – It was noted that whilst only the sand pit area was required by the organisation to be replaced, the entire play area would also need to be renovated as it was rotten – Joint Priority 1 for Eastville

Frome Vale

There was one scheme to be prioritised: AC323P59 – Friends of the Park Oldbury Estate/Vassals Park – Benches and Bins - CIL Amount Requested £8400 (Bristol City Council cost estimate higher).

It was noted that estimated costs were not always thoroughly checked by groups requesting funding and therefore it was important for officers to provide a more thorough assessment.

Hillfields

There were three schemes to be prioritised:

AC323P126 – Sarah Rogers – Signs and Trees for Hillfields – CIL Amount Requested £10,000 – Priority 1

AC323P127 – Friends of Hillfields Library – Hillfields Library Improvements - CIL Amount Requested TBC – Priority 5

AC323P148 – Sarah Matthews – Hillfields Bins – CIL Amount Requested  ...  view the full minutes text for item 11.