Agenda item

Andrew McLean to present.

a.     The meeting was called to enable the Neighbourhood Committee to make the decision on allocations based on the recommendation of the sub-group in respect of CIL funds and the recommendation of the partnership Co-ordinator in respect s.106 funds.

b.     The Chair directed the discussion to section 2 of the report that detailed the funds available and the priority list as recommended by the GBCP sub-group.  The following comments were made as each applicant was considered.

                           i.     The balance of the CIL funds was confirmed at £103,569.90 and not as stated in the report of £101.188.74.

                          ii.     The Partnership Co-ordinator produced the sub-groups working document in the form of the flip chart sheets, detailing the thinking process.

                        iii.     Ashton Vale Club £3850 – Members were concerned about funding equipment that would not be maintained.  Appropriate insurance cover and repairs maintenance have to be undertaken by identifiable group.  The trampoline will be on housing land but management cost would not be supported by the housing revenue fund.  City Parks department were not in the position to take on the management due to restricted funds.  The following condition was added and if satisfied the allocation would be made;

·       The allocation would be made subject to Young Bristol agreeing to take on management and maintenance of the trampoline with appropriate public liability insurance.

·       Action: AM to liaise with Tom Penn in Parks and with Young Bristol to confirm their position on management of the equipment.

·       Action: All enquiries to be made and answers received before the end of March.  If the above conditions cannot be met no allocation would be made.

                        iv.     South Bristol Toy Library - £3500

·       There was concern over whether the United Reformed Church Hall were agreeable to the alteration to the church doors.  The request was for sums to support the replacement of the doors with accessible glass door.

·       Action: AM to contact the church for confirmation before the award was made.

·       Agreed subject to the above.

                          v.     Ashton Vale Community Centre - £4175

·       Members were assured that the improvements to the area immediately outside the centre would contribute to the future development of a toddler play area.  The  proposed fencing would align with the future development and would meet the requirements proposed by Jon Bos, Property Partner responsible for Community Asset Transfers negotiations.

·       Agreed

                     vi.     Way out West - £15,000

·       Mark Bradshaw withdrew from the discussion about allocation.

·       The committee was quorate.

·       The amount was awarded without conditions.

                   vii.     Southville Community Development Association (SCDA)- £95,380

·       Members were aware at this point that the balance of the CIL fund would be awarded to this group. 

·       Cllr Clarke proposed that Windmill Hill City Farm request for £7100 placed at e) on the priority list and Compass Point Parent Teachers & Friends Association at f) request for £1227 be considered above the award to SCDA.  That only after awards had been made to these groups should the balance be awarded to the SCDA.

·       Cllr Bolton was concerned about ignoring the  recommendation of the sub-group.

·       Members were advised that the status of the priority list was suggested and recommended to the Committee for final decision.

·       At this point 3 Members declared an interest in the SCDA and had to withdraw from the discussion and decision making.  The action as set out in section two of the minutes was agreed.

·       The following comments were noted during the discussion:

I.       Members would agree to the Windmill Hill City Farm and Compass Point PTA moving up the priority list.

II.     For the balance to be awarded to SCDA to improve the safety for members using the Chessell Centre.

III.    The sums requested by SCDA for improvements to community Gardens was not considered as it was lower down the priority list and no further sums would be available from the fund.

IV.   The sub-group did not consider the request of £220,000 from the Bedminster Business viable option because of the need for the project to receive match funding.

Action: CC to consult with legal on the terms of the constitution to resolve the allocation issue where a committee is not quorate.  Finals decision were not made on CIL fund allocation.

c.      The allocation from the s106 funds

                                                    i.     The report sought approval for the allocation of the following schemes from various pots of s106 funds.

·       The Gores Marshall £12,500 – funded from former Megabowl Site, Brunel Way, Ashton code 06/01644

·       Friends of South Street park £19,590 – Lighting and resurfacing improvements and tree planting – code 06/0144 as above and 12/03814/6-10 Stillhouse Lane Bedminster funds.

Resolved: The allocation as given above.