Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 4^th October 2022

 Cabinet is 12 noon on Monday 3^rd October. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 4 October 2022 Cabinet is 5.00 pm on Weds 28 September 2022. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

That Cabinet

1. Noted the benefits delivered to date through the TEC service in supporting Bristol’s citizens and supports the extension of the TEC service within the City in accordance with the business case at Appendix A.

2. Approved the funding request of £769,813 to support the delivery of the objectives set out in the Business Case over the next two years.

3. Authorised the Executive Director for People, in consultation with the Cabinet Member for Adults Social Care and the Integrated Care System, and the Cabinet Member for Housing Delivery and Homes, to take all steps required to spend the funding (including procuring and awarding contracts) to deliver the TEC2 project as outlined in this report.

4. Noted the submission of five expressions of interest to the NHS for ASC Digital Transformation Fund (DTF) FY 22/23 for £3,281,480 on 5th September 2022 as outlined in the report.

5. Authorised the Executive Director for People, in consultation with the Cabinet Member for Adults Social Care and the Integrated Care System, and the Cabinet Member for Housing Delivery and Homes, to take all steps required, if the bids are successful, to accept and spend the ASC DTF funding as outlined in this report including procuring and awarding contracts which may be over £500k.

That Cabinet:

1. Authorised the Executive Director of Growth and Regeneration in consultation with the Cabinet Member for Housing Delivery and Homes to spend up to £3m from reserves across the three areas identified in the report (fund HRA play area refurbishment, a new fire safety inspection regime and increased energy costs).

2. Authorised the Executive Director of Growth and Regeneration, in consultation with the Section 151 Officer and Cabinet Member for Housing Delivery and Homes (with appropriate legal and procurement advice) and, subject to keeping within the approved overall identified budgets, to implement the new pas 9980 inspection regime and HRA play and multi-use games area improvement programme including:

• taking all steps necessary to procure and award contracts (including goods, works and professional services and any over the key decision threshold) during 2022/23 to deliver the identified programmes to determine the play and muti-use games areas prioritised for refurbishment.

That Cabinet:

1. Authorised the Executive Director of Growth and Regeneration in consultation with Cabinet Member for Housing to take all steps required to procure and award the contract(s) necessary for the implementation of flexible supported exempt accommodation framework until 31 March 2026 as outlined in this report.

2. Authorised Executive Director of Growth and Regeneration to invoke any subsequent extensions/variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope outlined in this report.

The Cabinet:

1. Approved the parking tariff changes in the Central Controlled Parking Zone and the council’s off street car parks as laid out in this report and Appendix A.

2. Authorised the Executive Director Growth and Regeneration in consultation with the Cabinet Member for Transport to undertake the necessary statutory procedures to implement these changes as outlined in this report and in Appendix A.

3. Noted that as part of the implementation of the second phase, the off Street Parking Order will be consolidated and will be updated to reflect minor changes to terminology, definitions, times & permits to reflect current operating procedures and current technology.

That Cabinet:

1. Authorised the Executive Director, Growth and Regeneration, in consultation with the Cabinet Member for Transport, to take all steps required to spend the funding including to procure and award the contract(s) (including individual contracts above £500k) necessary for the implementation of this section of the A4018 scheme, in-line with the procurement routes and maximum budget envelopes outlined in this report.
2. Noted the changed budget and funding source for the approved A4018 scheme for the works on Passage Road between Crow Lane and Charlton Road.

That Cabinet:

Grant Funding Agreement:

1.      Authorised the Executive Director Growth and Regeneration in consultation with the Deputy Mayor and Cabinet member for Finance, Governance, Property and Culture, Director of Finance and Director Legal and Democratic Services to take all necessary steps to negotiate the terms of and thereafter enter into both the initial Flow Down Agreement with WECA (including the Reinvestment Strategy) and a Collaboration Agreement with WECA, HE and NR.

2.      Authorised the Executive Director of Growth and Regeneration to (a) agree the terms of offer letters with WECA and thereafter draw down funding to prepare Delivery Plans for the relevant Infrastructure Items for which the Council is to be responsible (including procuring and awarding contracts in relation to all necessary services, including any in excess of £0.5m) and (b) submit these Delivery Plans to WECA. Noting that in the event that WECA are minded to approve the Delivery Plan, further approval will be sought from Cabinet prior to entering into the relevant offer letter and/or modified flow down agreement.

3.      Authorised the Executive Director of Growth and Regeneration to submit an application to WECA for funding of up to £7.843m to increase capacity in the Joint Delivery Team, and to the extent that the application is successful to then accept and drawdown and spend this funding accordingly including procuring and awarding contracts over £0.5m.

4.      Authorised the Executive Director Growth and Regeneration in consultation with Deputy Mayor and Cabinet member for Finance, Governance, Property and Culture, Director of Finance and Director Legal and Democratic Services to take all steps required to negotiate and agree with Network Rail, Homes England and WECA (a) the establishment of a joint venture arrangement (comprising a corporate body) (as summarised in the report) and (b) the appointment of a joint delivery partner, noting that further Cabinet approval will be sought to any transfer of BCC functions or responsibilities to the JV body.

Temple Island Enabling Works:

1.      Authorised the Executive Director of Growth and Regeneration, in consultation with the Mayor, S151 officer and Director Legal and Democratic Services to continue spend of the grant secured from WECA of up to £32m and procure and award all contracts within the funding envelope (for the avoidance of doubt, including contracts with a value of over £0.5m) required to undertake and complete the Temple Island Enabling Works.

2.      Noted that the high-level anticipated cost plan (figure 2) includes a risk and contingency budget item that will be held by the project to spend on unknowns.

3.      Noted that the breakdown/allocation of the figures presented in the high-level anticipated cost plan (figure 2) are subject to change and may be amended by the Executive Director of Growth and Regeneration in consultation with Deputy Mayor and Cabinet member for Finance, Governance, Property and Culture and Finance officers within the overall funding envelope outlined in this report. Any changes to the cost plan will be subject to acceptance of a Change Request by the Joint Committee as  ...  view the full decision text for item 13.

That Cabinet

1. Approved the Initial Collaborative Agreement between Bristol City Council and the Environment Agency at Appendix A2, noting the Memorandum of Agreement between Bristol City Council and the Environment Agency (Appendix A1) setting out the partnership relationship between the two organisations for the purpose of delivering the project.

2. Noted the need for development to align with the Bristol Avon Flood Strategy, in advance of adoption of the updated Local Plan.

3. Noted the need to resist development that is incompatible with the emerging Strategy, including in respect of coherence and connectivity of the riverside corridor.

4. Approved the Planning Position Statement at Appendix A3 to reinforce and consolidate Bristol City Council’s current position in respect of development in areas of flood risk.

5. Noted the emerging funding strategy principles as set out in Appendix A4.

6. Authorised the Executive Director, Growth and Regeneration, in consultation with the Deputy Mayor, City Economy, Finance and Performance, and the S151 Officer to prepare and submit a business case to apply to WECA for Economic Development Funds to the value of £10m, to support the delivery of the physical works, as identified as Bristol City Council’s programme allocation in the BAFS SOC.

7. Authorised the Executive Director, Growth and Regeneration, in consultation with the Deputy Mayor, City Economy, Finance and Performance, to approach WECA to prioritise support for the delivery of the physical works in future funding applications.

8. Approved an allocation of Community Infrastructure Levy towards delivery of the Bristol Avon Flood Strategy of £20.395m from FY 2025/6 to 2031/2 inclusive (being typically £3m/yr but £2.395m in 2026/7) into the budget setting process for 2023/24 for Full Council consideration in February 2023.

9. Noted Council’s March 2022 budget allocation of £10m of Reserves towards delivery of the Bristol Avon Flood Strategy.

That Cabinet:

1. Approved the procurement of a contract/s to deliver the Local Crisis and Prevention Fund’s and Temporary Accommodation Furnished Tenancies scheme household goods contracts.

2. Authorised the Director of Finance in consultation with the Deputy Mayor with responsibility for Finance, Governance, Property and Culture, to take all the steps necessary to procure and award both contracts up to the value of £5m from 1st April 2023 up to 31st March 2028.

That Cabinet:

1. Noted the outlook and projections within the 5-year Medium Term Financial Plan and Capital Strategy
2. Noted the Reserve Policy
3. Recommended the Medium -Term Financial Plan for the period 2023/24 to 2027/28 to Full Council for approval.
4. Recommended the Capital Strategy for the period 2023/24 to 2032/33 to Full Council for approval.

That Cabinet Noted

1.      The General Fund risk adjusted forecast overspend of £11.0m

2.      A forecast overspend of £2.0m within the HRA and that over or under spends that materialise on the HRA will be funded by a transfer to or from the HRA general reserve at the end of the financial year.

3.      A forecast in-year deficit of £19.9m accumulating to a total £44.6m carried forward deficit in the DSG for 2023/24, and the requirement for the Council and the Schools Forum to work together to develop a clear mitigation plan which addresses the High Needs overspend.

4.      A breakeven position on Public Health services.

5.      A forecast £81.7m underspend (£33.7m overspend for the General fund and a £48.0m underspend on HRA against the latest approved Capital Programme’s Budget).

6.      The application of £9.2m from Corporate contingencies to the appropriate service area

7.      Technical virements within section 3 of Appendix A.

8.      The removal of £0.1m budget from across the Council for corporate subscription budget savings.

9.      The Cost Of Living pressures.

10.  The reduction of £3.6m to the Savings programme to be funded by £3.6m Optimism Bias contingency.

11.  The planned use of £8.5m Capital Receipts in line the flexible use of capital receipts strategy.

12.  Cabinet is asked noted the latest position on the balance sheet risks as set out in Appendix A.

13.  The Officer Executive Decision to distribute grant funding of £0.3m for Free School Meal/Pupil Premium children during the October 2022 School holidays.

That Cabinet approved

1.      The temporary redirection of earmarked reserves totalling £13.6m to general reserve

2.      The delegation of authority to the Director of Finance in conjunction with the Deputy Mayor for Finance to realign the general reserve in order to meet Q2 forecast spending requirements and to bring back a report to Cabinet to demonstrate that all budget movements are within the scheme of delegation.

3.      The reprofiling of forecast Capital underspend of £81.7m from 2022/23 into future periods

4.      The acceptance and adjustment to the Council budget for the following grants as outlined in Appendix A Section 12:

• Safer Street Fund (Round 4) - £0.75m

• Prevent Local Delivery Grant Determination - £0.13m

That Cabinet noted the Thematic Performance Clinic reports and Performance progress, and the measures to address performance issues.

That Cabinet

1. Noted the current strategic risks and mitigating actions being taken to reduce to within tolerance.