Agenda and decisions

Cabinet
Tuesday, 7th May, 2019 4.00 pm

Venue: City Hall, College Green, Bristol, BS1 5TR

Contact: Oliver Harrison 

Link: Watch Live Webcast

Items
No. Item

1.

Welcome and Safety Information

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

 

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

 

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

 

2.

Public Forum

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements for the 7 May 2019 Cabinet is 12 noon on Friday 3 May 2019 (due to bank holiday). These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

 

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions for the 7 May 2019 Cabinet is 5.00 pm on Tuesday 30 April 2019 (due to bank holiday). These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

 

 

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

 

 

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)

 

 

6.

Reports from scrutiny commission

7.

Chair's Business

To note any announcements from the Chair

8.

Better Lives At Home: Proposals and Progress Update pdf icon PDF 160 KB

Additional documents:

Decision:

1. Cabinet approved Better Lives Capital spend proposals up to £9.4m (including the use of prudential borrowing) to develop Extra Care/ Inter-generational provision focused on older people and supported living provision focused either on young adults transitioning to Adult Care Services or on working age adults with care and support needs.

2. Cabinet noted that the capital budget will cover all provision in recommendations 3 to 6, other than the associated provision of adult care support services, which will continue to be purchased through existing adult care budgets

3. Cabinet delegated authority to the Executive Director of Growth and Regeneration, in consultation with the Director of Adult Care Services, within the approved budget to take all necessary steps to acquire the properties required to deliver the BLH programme detailed in report.

4. Cabinet delegated authority to the Executive Director of People in consultation with the Executive Director of Growth and Regeneration, to take all necessary steps to procure and deliver (a) the refurbishment of the Former Sea Mills Children Centre, and (b) operation of the Centre and the delivery of all associated services.

5. Cabinet approved a contract variation for the Bristol City Council Community Support Services and authorise the Executive Director of People to take the necessary steps to deliver support and care services based on Individual Service Funds for young people moving into First Home provision as part of Better Lives at Home.

6. Cabinet agreed that new assets (properties and / or land) secured for delivering specialist affordable housing through the Better Lives at Home Project will be held in the HRA and be managed by Homes and Landlord Services.

9.

Technology Enabled Care Service - Better Lives Programme pdf icon PDF 138 KB

Additional documents:

Decision:

In consultation with the Cabinet Member for Adult Social Care

1. Cabinet approved proposals for a revised model for the Technology Enabled Care Service.

2. Cabinet approved the allocation of £1.35m from Disabled Facilities Grant.

3. Cabinet authorised the Director: Adult Social Care to procure the necessary services and equipment to deliver the new service model.

10.

Library Technology Upgrade pdf icon PDF 143 KB

Additional documents:

Decision:

1. Cabinet approved the procurement of the replacement self-service kiosks and associated equipment and maintenance contract.

2. Cabinet delegated authority to the Director: Economy of Place in consultation with the Deputy Mayor for Communities to procure and award the contracts.

11.

The Environmental Offences (Fixed Penalties) (England) Regulations 2017: Changes in Fixed Penalty Rates pdf icon PDF 140 KB

Additional documents:

Decision:

1. Cabinet approved the increase of fixed penalty charges for certain environmental offences as set out in report

2. Cabinet approved the removal of the early payment rate for certain fixed penalties as set out in report

3. Cabinet approved the introduction of a new fixed penalty for Domestic Duty of Care at £200

4. Cabinet noted that the new penalty rate in recommendation 3 will be reviewed in 12-18 months’ time.

12.

Food and Beverage Contract for Event Spaces in Council Buildings pdf icon PDF 558 KB

Additional documents:

Decision:

1.     Cabinet approved the procurement of new food and beverage / events concession(s) across both the core Council buildings (including City Hall) and non-core venues (the Pavilion, Passenger Shed, Old Council House, and The Mansion House).

2.     Cabinet noted that concession contracts will be for initial terms 6 years with options to extend to a maximum of 10 years, and will include break clauses to provide the Council with flexibility to terminate at various points as described in appendix A1.

3.     Cabinet authorised the Executive Director for Growth and Regeneration in consultation with the Cabinet Member for Finance, Governance, Performance and Property to take all necessary steps to procure and award the contracts including determining the most appropriate contracting arrangements.

13.

Building Practice Capital Programme Budget Allocation 2019/20 pdf icon PDF 117 KB

Additional documents:

Decision:

1. Cabinet approved the details of the proposed budget allocation for the 19/20 Building Practice Capital programme.

2. Cabinet delegated authority to the Executive Director: Resources in consultation with the Deputy Mayor for Finance, Governance and Performance to incur the capital spend of £1.65m detailed in Appendix A.

14.

Hengrove Park - Proposed Relocation of St Bernadette's Rugby Club and 21st (Gladstone) Scout Group pdf icon PDF 434 KB

To seek approval for the relocation of St Bernadette's Ruby Club to Fulford Road and further to seek approval to enter into an agreement with 21st Bristol (Gladstone) Scout Group to lease new facilities. Full report documentation to follow.

Additional documents:

Decision:

1. Cabinet approved a £4.2m budget for the design and construction of new facilities for St Bernadette’s Rugby Club and the 21st (Gladstone) Scout Group

2. Cabinet authorised the Executive Director, Growth & Regeneration in consultation with the Cabinet Member for Housing to procure multi-disciplinary design teams to submit detailed planning applications of new facilities for St Bernadette’s Rugby Club and the 21st (Gladstone) Scout Group

3. Cabinet authorised the Executive Director, Growth and Regeneration in consultation with the Cabinet Member for Housing to take all necessary steps to procure and enter into contracts with contractors to construct:

a. St Bernadette’s Rugby Club at Fulford Road

b. Scout facilities

4. Cabinet authorised the Executive Director, Growth and Regeneration in consultation with the Cabinet Member for Housing to negotiate and enter into a lease agreement with St Bernadette’s Old Boys Rugby Football Club for the new premises at Fulford Road

5. Cabinet authorised the Executive Director, Growth and Regeneration in consultation with the Cabinet Member for Housing to negotiate and enter into a lease agreement with the 21st Bristol (Gladstone) Scout Group in respect of a new location to be agreed

15.

Hengrove Park - Delivery of New Housing Development pdf icon PDF 492 KB

To seek approval for the disposal strategy for the regeneration of Hengrove Park. Full report documentation to follow.

Additional documents:

Decision:

1.     Cabinet approved the delivery strategy for Hengrove Park as outlined in the report.

2.     Cabinet authorised £2m enabling budget to progress the redevelopment of Hengrove Park, funded from the advance scheme design capital fund.

3.     Cabinet authorised the Executive Director, Growth & Regeneration (in consultation with the Monitoring Officer, Cabinet Member for Housing and Cabinet Member for Finance, Governance and Performance) to undertake all necessary steps to secure vacant possession of Hengrove Park and extinguish all third party rights and interests in the land.

4.     Cabinet authorised the Executive Director - Growth & Regeneration, (in consultation with the S151 Officer, Cabinet Member for Housing and Cabinet Member for Finance, Governance and Performance) to procure development partner(s) and enter into an agreement for the development of Hengrove Park in accordance with the delivery strategy.

5.     Cabinet instructed the Executive Director, Growth & Regeneration to put in place arrangements to ensure the new park is held as open public space in perpetuity.

6.     Cabinet authorised the Executive Director - Growth & Regeneration (in consultation with the Monitoring Officer and Cabinet Member for Housing) to take all necessary steps to either establish, or enter into, an agreement with a management company for the management and maintenance of the new park and any un-adopted public realm.

7.     Cabinet authorised the Executive Director, Growth & Regeneration to take all necessary steps to procure and award the contract for the delivery of the Highway Works (in consultation with the S151 Officer, Cabinet Member for Housing and Cabinet Member for Finance, Governance and Performance) in accordance with the details set out in this report.

8.     Cabinet authorised £13m named allocation within the existing capital programme as set out in the exempt Appendix I to facilitate delivery of the scheme, which includes the rebuilding and expansion of Perry Court Primary E-Academy in accordance with the details set out in the Exempt Appendix.

9.     Cabinet authorised the Service Director, Education, Learning & Skills, to take all necessary steps to procure and award the contract for the rebuilding and expansion of Perry Court Primary E-Act Academy.

10.  Subject to securing Outline Planning Consent, Cabinet authorised the Executive Director - Growth & Regeneration to take all actions necessary to discharge all planning conditions and planning obligations relating to the development of Hengrove Park.