Agenda and decisions

Cabinet
Tuesday, 2nd July, 2019 4.00 pm

Venue: City Hall, College Green, Bristol, BS1 5TR

Contact: Oliver Harrison 

Link: Watch Live Webcast

Items
No. Item

1.

Welcome and Safety Information

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

 

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

 

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

 

2.

Public Forum

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements for the 2 July 2019 Cabinet is 12 noon on Monday 1 July 2019. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

 

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions for the 2 July 2019 Cabinet is 5.00 pm on Wednesday 26 June 2019. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

 

 

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

 

 

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)

 

 

6.

Reports from scrutiny commission

7.

Chair's Business

To note any announcements from the Chair

8.

Temple Island pdf icon PDF 161 KB

Additional documents:

Decision:

1. Cabinet approved the Council entering in to a non-binding strategic partnership with Legal & General and to delegate authority to the Executive Director for Growth and Regeneration, in conjunction with the Deputy Mayor Finance Governance and Performance, to negotiate and agree a non-legally binding Memorandum of Understanding to support this.

 

2. Cabinet approved the City Council committing, in principle, to the conditional disposal of the Temple Island site to L&G on a long leasehold basis – in a way which demonstrates best consideration – and to the Council entering in to an Agreement for Lease relating to an office building not exceeding 100,000 sq ft (NIA) to be constructed on the Temple Island site through a first phase of works.

 

3. Cabinet approved a project budget of up to £0.5m to support the development of proposals for the Temple Island site. This funding to be utilised for internal BCC staff time and fees, professional consultancy fees, site and survey work and including an appropriate contingency allowance.

 

9.

Bristol Transport Strategy pdf icon PDF 130 KB

Additional documents:

Decision:

Cabinet adopted the Bristol Transport Strategy.

 

10.

Resourcing Plan for SEND Function pdf icon PDF 146 KB

Additional documents:

Decision:

1. Cabinet noted the actions being proposed to enable compliance with statutory duties to children and young people with Special Educational Needs and Disability (“SEND”).

 

2. Cabinet approved the increase in capacity in SEND and Educational Psychology services as outlined in this report to address the critical failures of statutory compliance at a cost of £1.575m over two years.

 

3. Cabinet agreed to repurpose the earmarked reserves (set out in the “Source of Revenue Funding” section) to support the Local Authority in meeting its SEND duties

11.

Education Capital Programme SEND Capital Proposals pdf icon PDF 141 KB

Additional documents:

Decision:

1. Cabinet approved £2,057,009 condition grant funding to education capital budget. This is recent grant funding ring fenced to management of building condition in the education estate

 

2. Cabinet approved £3,822,386 (basic need grant funding) Kingsweston Special School – The KEEP. To make permanent critical complex special needs provision in order to prevent high cost independent non-maintained placements for the most vulnerable young people in the city.

 

3. Cabinet approved £7,179,121 (basic need grant funding) KnowleDGE 6th Form. To develop a 6th form block allowing decant of post 16 pupils and an increase of 40 pupils in the 11-16 age group for those with SEMH and ASD.

 

4. Cabinet approved £200,000 (SEND grant funding) Claremont and Elmfield, to develop and consult on more detailed options for managing the buildings deteriorating condition. This will allow a return to cabinet once detailed proposals and funding has been identified.

 

5. Cabinet delegated authority to the Service Director, Education, Learning & Skills in consultation with the Cabinet Member for Education to take all necessary steps to procure and award the contracts for 2 and 3 above

 

6. Cabinet noted the possibility that a future solution for the condition issues at Elmfield and Claremont may require a contribution from capital receipts, beyond the available capital grant funding.

 

7. Cabinet noted review of SEND projections and strategic capital recommendations will be included on the forward plan in 2019/2020.

 

12.

WECA Adult Education Budget 2019/20 Grant pdf icon PDF 428 KB

Decision:

Cabinet accepted the ESFA and WECA allocation for 2019/20 as set out in the Report.

 

13.

Public Health Recommissioning pdf icon PDF 180 KB

Additional documents:

Decision:

1. Cabinet approved the decommissioning of services for:

a) Payments for to Primary Care providers for Alcohol Brief Interventions

b) Adult weight management on referral services delivered by Slimming World and Weight Watchers

c) Children and families weight management services – Alive and Kicking

d) Support to Stop Smoking services delivered in primary care and by community organisations

 

2. Cabinet approved the changes to the Drug and Alcohol Services, Sexual health services and Health checks as set out in the report

 

3. Cabinet delegated Authority to the Executive Director for People in consultation with the Cabinet Member Communities to:

a) recommission a new targeted support service to stop smoking service for Bristol from 1st April 2020 to a value of up to £200,000

b) procure and award a contract to Primary care for sexual health services for up to four years, at a value of up to £339,500 per annum

c)procure and award a contract for Primary Care Drug and Alcohol Services for a period of 3.8 years from 1st April 2020, at a value of up to £1,398,800 per annum.

 

14.

Domestic and Sexual Violence Prevention Contract and Grant Extensions pdf icon PDF 158 KB

Additional documents:

Decision:

1.         Cabinet approved the extension of:

a)         The contract for Universal Specialist support for women and children affected by domestic violence and abuse; and

b)         The specific Domestic Violence and Sexual Abuse services Contracts as set out in the report and addendum report from 31st August 2019 to 31st July 2021.

 

2. Cabinet delegated authority to award the extensions to the Executive Director People in consultation with Deputy Mayor (Communities).

15.

Market and Docks Capital Investment Programme pdf icon PDF 134 KB

Additional documents:

Decision:

1. Cabinet approved the Market and the City Docks Estate capital Budget Allocation from 2019 to 2022 at a cost of £750,000

 

2. Cabinet delegated authority to the Executive Director Resources in consultation with the Cabinet Member for Commercialisation to procure the works set out in the planning proposal.

 

16.

Print and Mail Contracts Review pdf icon PDF 135 KB

Additional documents:

Decision:

1. Cabinet approved further extension to current Print and Mail contract (no more than 6 months, and estimated value £0.7m)

 

2. Cabinet approved procurement process via CCS framework for Print and Mail contracts (up to £2.1m cost for up to 18 months from date of expiry of current contract)

 

3. Cabinet delegated the contract(s) award to Executive Director for Resources.

 

17.

Extension of Contract for Voice and Data Connectivity pdf icon PDF 116 KB

Additional documents:

Decision:

Cabinet approved 2 x 1 year contract extensions in accordance with contract terms

 

18.

Procurement of managed service provider pdf icon PDF 133 KB

Additional documents:

Decision:

1. Cabinet approved the commissioning of a Managed Service Provider for contingent workers and search services for permanent recruitment from April 2020 using the Eastern Shires Procurement Organisation MStar 3 framework.

 

2. Cabinet delegated authority to the Director of Workforce and Change to award a contract to a managed service provider to supply contingent workers and search services for permanent recruitment for 4 years with effect from 4th April 2020 (with the option to extend the contract for up to 2 years) in consultation with the Deputy Mayor – Finance, Governance and Performance and the Director of Finance (Section 151 Officer).

 

19.

Investment in Regional Community Bank pdf icon PDF 161 KB

Additional documents:

Decision:

1. Cabinet approved an investment of £100,005 (at risk) on the basis of the Council being a Founder Member to support the formation of Avon Mutual; a Regional Community Bank for inclusive growth, funded from 2018/19 Additional Business Rates s31 Grants.

 

2. Cabinet delegated authority to the Director of Finance in consultation with the Director Legal and Democratic Services and Deputy Mayor and Cabinet Member for Finance, Governance and Performance to conclude the subscription by the Council for 6,667 Founder Shares for a sum of £100,005 in Avon Mutual, and all matters and documentation required in connection with the Council’s application to be a Founder Member.

 

3. Cabinet approved up to £50,000 to be used by the Council to undertake further independent due diligence, which will include where applicable, the costs of consultancy support to inform the wider business model for this proposition and any further investment from the Council.

 

20.

City Funds pdf icon PDF 183 KB

Additional documents:

Decision:

1. Cabinet authorised entry into City Funds LP, a Limited Partnership established to support the One City Project operating within the structure detailed in the report and appendices.

 

2. Cabinet approved the investment of £5.0m into the City Funds for a initial term of 10 years with an option to extend for a further (+1), (+1) years (maximum 12 years) years with an anticipated return on investment of 4% p.a. net of fees.

 

3. Cabinet authorised the Director of Finance and Director of Legal & Democratic Services to finalise the terms of the required legal agreements (including the limited partnership agreement) for the investment in the City Funds LP.

 

4. Cabinet authorised the Director of Finance in consultation with and Director of Policy and Strategy to agree a common framework and timing for the annual impact report for the City Fund.

 

5. Cabinet acknowledged the limited involvement of the Council in City Fund investment decisions and that these will be made by the regulated Fund Manager, albeit in line with the approved investment policy.

 

6. Cabinet authorised the Director of Finance and Director of Legal & Democratic Services in consultation with the Deputy Mayor, Cabinet Member for Finance, Governance & Performance, to finalise the terms of the Investment Policy for the City Fund.

 

7. Cabinet delegated authority to the Deputy Mayor, Cabinet Member for Finance & Governance to be appointed as the Council’s representative on the Investment Advisory Committee and to appoint a suitably qualified officer to the Investment advisory Committee.

 

8. Cabinet authorised the Director of Finance in consultation with the Deputy Mayor, Cabinet Member for Finance, Governance & Performance, to agree the phased release of the investment to the City Funds.

 

9. Cabinet delegated authority to the Director of Finance in consultation with the Deputy Mayor, Cabinet Member for Finance, Governance & Performance to give the required notice at year 5 for release and repayment of the funds at year 10 or consider annually the extension of the period of investment for a period of up to a further 2 years (12 years in total).

 

21.

Hartcliffe Household Reuse & Recycling Centre pdf icon PDF 138 KB

Additional documents:

Decision:

1. Cabinet approved initial project development expenditure of up to £650,000 from the allocated £4m of the Council’s available budget in the Capital Programme;

 

2. Cabinet noted that a full business case and detailed cost plan in respect of the new Household Reuse and Recycling Centre (HRRC) at Hartcliffe Way and re-provision of existing Street Cleansing and Winter Services Depot facilities will be bought to Cabinet later in 2019 for approval.

 

22.

APR 15 The development of buildings adjacent to the harbour pdf icon PDF 123 KB

Decision:

Cabinet approved the purchase of the vessel and mooring licence as detailed in exempt Appendix I

 

23.

Budget Monitoring Outturn Report P2 pdf icon PDF 122 KB

Additional documents:

Decision:

1. Cabinet noted for General fund services, an overall forecast overspend of £2.3m at Period 2, representing 0.6% of the approved budget (Appendix A). At this point of the financial year it is expected that the forecast overspend will be managed through management actions / mitigations throughout the financial year.

 

2. Cabinet noted a forecast underspend position with regard to the Housing Revenue Account is £2.4m.

 

3. Cabinet noted a balance forecast position for DSG taking into account the planned drawn-down from reserves at £1.56m.

 

4. Cabinet noted a balance forecast position for Public health taking into account £0.7m drawn-down from reserves.

 

5. Cabinet noted a forecast £1.2m underspend on the capital programme, albeit run-rate is behind the curve.

 

24.

Arnside and Glencoyne Square Regeneration pdf icon PDF 114 KB

Additional documents:

Decision:

Cabinet accepted and invested Housing Infrastructure Fund (Marginal Viability) funding award of up to £3.6m to support the delivery of new homes, infrastructure and regeneration in central Southmead.