Agenda and decisions

Cabinet - Tuesday, 14th September, 2021 4.00 pm

Venue: The Council Chamber - City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Corrina Haskins 

Link: Watch Live Webcast

Items
No. Item

1.

Welcome and Safety Information

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

 

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

 

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

 

2.

Public Forum pdf icon PDF 402 KB

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements for the 14 September Cabinet is 12 noon on Monday 13 September. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions for the 14 September Cabinet is 5.00 pm on Wednesday 8 September. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

 

 

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

 

 

Additional documents:

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)

 

 

6.

Reports from scrutiny commission pdf icon PDF 342 KB

Additional documents:

7.

Chair's Business

To note any announcements from the Chair

8.

Youth Zone – funding request pdf icon PDF 623 KB

Additional documents:

Decision:

Cabinet:

  1. Approved in principle to spend up to £4.2m on the Bristol Youth Zone scheme as 50% of project cost, subject to the feasibility study, approval of final business case and confirmation of total contribution required from the Council.
  2. Approved the immediate use of £350,000 from the capital budget to cover the at-risk cost of technical feasibility work required as part of project development to understand site constraints.
  3. Approved the immediate use of £45,000 from the capital budget to employ the Capital Strategic Partner to oversee the feasibility stage of this scheme.
  4. Approved progression of this project towards Full Business Case stage.
  5. Noted the decision (Cabinet, 9 March 2021) that ongoing revenue funding of £400,000 per year (30% of operating costs) will be sourced through the re-commissioning of youth services, and notes that plans for this activity will also be submitted to Cabinet for decision in due course.

 

9.

Children’s Independent Fostering Agency Framework – South Central pdf icon PDF 553 KB

Additional documents:

Decision:

Cabinet:

  1. Approved joining the South Central Consortium to design and commission the new framework contract for Independent Foster Agency contracts including incurring the cost of the initial joining fee for the Procurement phase of £7431.66, Annual Lead Partner Costs of £1368.75 and Annual Contracts Management Costs of £15602.38 to be a part of the South Central Consortium, to design, commission and use an Independent Foster Agency Placements Framework as outlined in this report.
  2. Approved the purchase of foster care placements, for children and young people, from the South Central Independent Foster Agency Placements Framework, from April 2022 to March 2025 with an option to extend for one year plus one year.
  3. Authorised the Executive Director: People, in consultation with the Mayor to take all steps necessary, including the spending outlined in this report, to join the South Central Consortium and use the South Central Independent Foster Agency Placements framework.

 

10.

Inpatient Detox and Stabilisation contract pdf icon PDF 551 KB

Additional documents:

Decision:

Cabinet:

  1. Noted the award of the Inpatient Detox and Stabilisation Contract to AWP NHS Trust from 1st February 2021 until 14 September 2021 and approve the remaining period of the contract until 31st March 2025 at an estimated total cost of £2,798,286 subject to continued government funding.
  2. Authorised the Executive Director People in consultation with Cabinet Member for Communities, Equalities and Public Health to take all steps required to negotiate and award a contract to AWP for Inpatient Detox and stabilisation services from 1st February 2021 to 31st March 2025.

 

11.

Consultation on Leisure Investment Options pdf icon PDF 689 KB

Additional documents:

Decision:

Cabinet:

  1. Approved the option for consultation as set out in the report and endorse the approach being taken.
  2. Noted that the report on the outcome of consultation and final recommendations for investment options will come to the February Cabinet meeting for approval.
  3. Noted the report in February will also recommend a procurement strategy for new management arrangements to be in place by April 2023.
  4. Noted that the overall affordability of any improvements will be determined following the selection of the preferred bidder based on their proposals.
  5. Noted that approval to negotiate a contract extension has been provided at June Cabinet 2021.

 

12.

End User Compute and Deployment Services pdf icon PDF 550 KB

Decision:

Cabinet:

  1. Approved the utilisation of a 10% uplift on the current XMA contract at a cost of £0.5m.
  2. Approved the additional funding required for the XMA contract as outlined in this report, at a cost of up to £363,000 until contract end date of April 2022.
  3. Authorised the Executive Director Resources in consultation with the Cabinet Member/Deputy Mayor - Finance, Governance and Performance to take all steps required to incur the additional spending as outlined in this report.

 

13.

Microsoft Dynamics Agreement pdf icon PDF 557 KB

Additional documents:

Decision:

Cabinet:

  1. Approved the remaining period of the 5-year contract until 31st May 2024 through Bytes Software Services at a cost of £0.938m.
  2. Noted the spend of £0.655m from 1st June 2019 to 31st August 2021.
  3. Authorised the Director – Digital Transformation in consultation with the Deputy Mayor – Finance, Governance & Performance to take all steps necessary to incur the spend in relation to this contract as outlined in this report.

 

14.

Digital Transformation Programme pdf icon PDF 578 KB

Additional documents:

Decision:

Cabinet:

  1. Approved the series of works outlined in the report to enable the Digital Transformation Programme to progress.
  2. Authorised the use of Digital Transformation Programme allocated reserve of up to £3.7m to deliver Digital Transformation activity identified in table 1 in the 2021/22 and 2022/23 financial years. financial year.
  3. Authorised Executive Director for Resources in consultation with the Digital Transformation Governance Board to oversee the Digital Transformation Programme in accordance with the Terms of Terms of Reference in appendix A.
  4. Authorised the Executive Director for Resources in consultation with the Cabinet Member for Finance, Governance and Performance and Director for Digital to take all steps necessary, including entering into necessary agreements and procuring and awarding any relevant contracts, including those which meet the Council’s key decision threshold, to deliver the Programme as agreed in recommendation 2.
  5. Noted that all decisions which are taken which meet the Council’s Key Decision threshold will be reported to Cabinet for information.

 

15.

2021/22 Period 3 and 4 Finance Report pdf icon PDF 596 KB

Additional documents:

Decision:

Cabinet approved:

  1. the allocation of the Discretionary Award element of the Adult Social Care Infection Control and Testing Fund Ring-Fenced Grant 2021 as set out in Appendix C.

Cabinet delegated authority to:

  1. the Executive Director, Growth & Regeneration in consultation with the Mayor, Deputy Mayor and Cabinet Member for Finance, Governance & Performance, the Cabinet Member for Transport and the Director of Finance to submit a regional bid for the City Region Sustainable Transport Settlement for the West of England as set out in section 5.4.7 of Appendix A optimising the allocation of funding for Bristol and bring back to Full Council for approval the full proposal and detail of match funding.

Cabinet noted:

  1. the indicative impact of £35 million for 21/22 relating to Covid exceeds available resources set in the budget and some areas of planned reactive spend may not proceed.
  2. The significant risks, of £11.892m within service areas of non COVID-19 related overspend on General fund services at Period 4 and that management actions outlining how this will be managed will be included in the next finance report.
  3. Forecasts overspend of £0.3m within the Housing Revenue Account.
  4. A forecast in-year deficit of £11.1m and a total £21.1m carried forward deficit in the ring fenced Dedicated Schools Account (DSG)
  5. A breakeven position on Public Health services.
  6. A forecast £45.4m in-year underspend against the approved Capital Programme and a full reprofile will be brought back in the next finance report.
  7. The cost pressures emerging within the current capital programme particularly relating to delays and inflation caused by national supply issues.

 

16.

Parks Capital Maintenance Programme pdf icon PDF 665 KB

Additional documents:

Decision:

Cabinet:

  1. Approved the addition of new capital budgets to the capital programme for rebuild and restoration works in parks and green spaces and cemeteries as set out in this report at a cost of up to £3M.
  2. Authorised the Executive Director – Growth & Regeneration in consultation with Cabinet Member for Communities, Equalities and Public Health and the Director of Finance to take all steps required spend the additional budget and to procure and award the contracts necessary to implement the rebuild and restoration works in parks and green spaces and cemeteries and to procure equipment in line with the maximum budget envelopes outlined in this report.

 

17.

Active Travel Fund - Tranche 3 pdf icon PDF 720 KB

Additional documents:

Decision:

Cabinet:

  1. Approved the submission of a bid to the DfT’s ATF3 programme for £4.120m for the identified schemes set out in this report.
  2. Noted the additional funding from developer contributions and highways maintenance budget as set out in the report.
  3. Authorised, in the event that the bid is successful, the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Transport, the s151 officer, and the Head of Legal Services to take all steps required to procure and award all necessary contracts to deliver the schemes as outlined in the finance section to the limit of £4.673m.
  4. Approved the submission of an expression of interest in being a national Liveable Neighbourhood Pilot area and a GP Prescribing Pilot area.

 

18.

Enforcement Policy in relation to Relevant Letting Agency Legislation pdf icon PDF 636 KB

Additional documents:

Decision:

Cabinet:

  1. Approved the updated Bristol City Council (BCC) & Lead Enforcement Authority Penalty Notice Policy in respect of Lettings Legislation.
  2. Authorised the Executive Director Growth & Regeneration in consultation with the relevant Cabinet members Climate, Ecology, Waste and Energy and/or Housing Delivery and Homes to make future minor changes to the Bristol City Council (BCC) & Lead Enforcement Authority Penalty Notice Policy in respect of Lettings Legislation subject to periodic review by cabinet.
  3. Noted the Private Housing Electrical Safety Standards Civil Penalty Policy Addendum.

 

19.

Procurement of new Case Management System for Legal Services pdf icon PDF 555 KB

Additional documents:

Decision:

Cabinet

  1. Approved the spend of £515K to deliver the project as set out in the report and appendix.
  2. Authorised the Director for Legal and Democratic Services, in consultation with the Cabinet Member for Resources, to take all steps necessary to procure a new Case Management System at an estimated cost of £1.039m over a 7-year maximum period.
  3. Noted that ongoing licence costs will be met by the service.

 

20.

Integrated Community Equipment Services (ICES) Contract Extension pdf icon PDF 538 KB

Additional documents:

Decision:

Cabinet:

  1. Noted the current position with the re-tendering exercise.
  2. Noted the decision of the Executive Director – People to extend the existing ICES contract for 6 months to 1st April 2022 at a cost of up to £600,000.

 

21.

Domestic Abuse Contract Extension pdf icon PDF 678 KB

Additional documents:

Decision:

Cabinet

  1. Noted the emergency key decision taken to extend the Domestic Abuse and Sexual Violence services contracts as set out in Appendix A by 6 months until 30 September 2022 at a total cost of £737,861.

 

22.

Q1 Corporate Risk Management Report 2021/22 pdf icon PDF 635 KB

Additional documents:

Decision:

Cabinet

Noted the current strategic risks and mitigating actions being taken to reduce to within tolerance.