Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 4 April 2023

 Cabinet is 12 noon on 3 April. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 4 April 2023 Cabinet is 5.00 pm on Wednesday 29 March. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

That Cabinet:

1. Approved the licence fee increases for the cost of private hire and hackney carriage drivers to ensure full cost recovery of administering the function.
2. Approved the parking tariff changes in the current Parks off-street car parks as laid out in this report.
3. Authorised the Executive Director Growth and Regeneration to take all steps to required to implement the increases, including publication of a notice of variation as required under s.35C Road Traffic Regulations Act 1984, as outlined in this report.

That Cabinet:

1. Approved the allocation of £1.5M of Strategic CIL added to the Capital programme at Full Council on 2nd March 2022 to a programme of investment in the city’s parks and green spaces as set out in the report.
2. Authorised the Executive Director for Growth and Regeneration in consultation with the Cabinet Member with responsibility for Public Health and Communities, the S.151 Officer, and Director of Legal Services to take all steps required to spend the funding including to procure and enter into contracts (including any over the key decision threshold) required to deliver the park and green space investment projects proposed as outlined in this report.

That Cabinet:

1. Noted the successful submission of the OBC to WECA grant assurance in March 2023
2. Noted the £0.500m development costs to develop the OBC.
3. Noted the total cost of £6.004m includes the development costs from OBC to FBC as outlined in this report.
4. Approved the submission of the OBC to WECA for approval.
5. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Transport and the S151 officer to take all steps required to procure and award all necessary contracts up to the value of £1.371m (including any individual contracts over £0.500m) to deliver the scheme as outlined in this report.
6. Authorised Executive Director, Growth and Regeneration to invoke any subsequent extensions/variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope outlined in this report.
7. Authorised the Head of Strategic Procurement & Supplier Relations to approve appropriate procurement routes to market where these are not yet fully defined in this report, or if changes to procurement routes are subsequently required.

That Cabinet:

1. Noted the previous Cabinet approval in December 2021.
2. Approved the increase in the spend to up to £1,750,252 for works to the Underfall Yard sluices.
3. Authorised the Executive Director Growth and Regeneration in consultation with the Mayor to take all steps required to accept and spend the funding of up to £1,750,252 (including procuring and awarding contracts over the key decision threshold) for works to the Underfall Yard sluices as outlined in this report.

That Cabinet:

1. Approved the recommended Policy Changes 1.1 to 1.10 as outlined in this report.
2. Approved the recommended implementation approach as outlined in this report.
3. Authorised the Executive Director Growth and Regeneration, in consultation with the Cabinet Member Housing Delivery and Homes, to take all steps required to approve and implement the finalised Bristol Housing Allocation Scheme, including making such minor amendments as are required to finalise the policy as outlined in this report.
4. Noted the outcome of the consultation as set out in Appendix B – Final Housing Allocations Review Consultation Report

That Cabinet:

1. Authorised the Executive Director - Growth & Regeneration in consultation with the Cabinet Member for Housing Delivery & Homes to procure and award the contract necessary for the implementation of Supported Parents & Young Children Accommodation Service at a cost of up to £609,375 for 2 years and 6 months, in-line with the procurement routes and maximum budget envelopes outlined in this report.
2. Authorised the Executive Director - Growth & Regeneration in consultation with the Cabinet Member for Housing Delivery & Homes to procure and award the contract necessary for the implementation of a Supported Parents & Wider Homeless Families Prevention Floating Support Service at a cost of up to £310,625 for 2 years and 6 months, in-line with the procurement routes and maximum budget envelopes outlined in this report.
3. Noted the consultation report at appendix B.

That Cabinet:

1. Authorised the Executive Director Adult and Communities to take all steps required to extend the Advice grant from 1st April 2024 to 30th March 2026 at a total cost of £1.12 million as outlined in this report.

That Cabinet:

1. Authorised the Executive Director, Growth & Regeneration in consultation with the Cabinet Member for Transport to take all steps required to award a contract via a framework for the implementation of an interim back-office system for Parking Services for a maximum of 3 years (including any extensions) for the sum of circa £1.1m.
2. Authorised the Executive Director, Growth & Regeneration in consultation with Cabinet Member for Transport to procure and award the contract for a maximum of 10 years (including any extensions) for the implementation of a back-office system for Parking Services, for the sum of circa £3.5m.
3. Authorised the Head of Strategic Procurement & Supplier Relations to approve appropriate procurement routes to market where these are not yet fully defined in this report, or if changes to procurement routes are subsequently required
4. Authorised the transfer of the budget for the back-office licences from ICT to Parking Services to enable the contract to be managed and budgeted for ‘as a whole’.

That Cabinet:

1. Approved the re-procurement of a new mobile voice and data contract for a period of 2+1 years (up to a total value of £2.25m), through the use of the CCS Mobile Voice & Data Services Framework Agreement.
2. Authorised the Director – Policy, Strategy and Digital in consultation with the Deputy Mayor – Finance, Governance, Property and Culture, to take all steps necessary to procure and award the contract.

That Cabinet:

1. Approved the Building Practice Capital Programme 2023-2028 at appendix A.
2. Authorised the Executive Director Growth and Regeneration in consultation with the Cabinet Member and Deputy Mayor – Finance, Governance and Performance to take all steps required (including procuring and awarding contracts over £500k) to undertake the works identified at Appendix A at a cost of up to £5.5m.
3. Noted delegated decisions to award contracts will be published (Officer Executive Decisions).
4. Noted that the Building Practice Capital programme will be brought back to Cabinet each year with an updated programme of works.

That Cabinet:

1. Noted the Procurement and Contract Management Strategy at Appendix A.
2. Noted that the Director of Finance will undertake any necessary updates or amendments to reflect changes in the law and/or correct errors to finalise the Strategy.
3. Noted that the Director of Finance in consultation with the Cabinet Member City Economy, Finance and Performance will approve updates to the Strategy following the proposed review every 2 years.

That Cabinet:

1. Noted the Thematic Performance Clinic reports and Performance progress, and the measures to address performance issues.

That Cabinet:

1. Noted that there are no material changes to the financial position previously reported at P10.
2. Noted the urgent key decisions taken.