Agenda and minutes

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area between the side entrance of the cathedral and the roundabout at the Deanery Road end of the building.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Council Chamber. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building. Please do not return to the building until instructed to do so by the fire warden(s).

The Lord Mayor welcomed all attendees to the meeting and made a safety announcement in relation to the fire/emergency evacuation procedure.

Apologies were received from Councillors Denyer, Hiscott, Jones, Lovell, Massey, Melias, Quartley, Radford, Shah,

Councillor Hopkins moved that Councillor Jos Clark be elected as Lord Mayor for the 2019-2020 municipal year.

Councillor Mead seconded the motion.

Upon being put to the vote, it was

RESOLVED:

That Councillor Jos Clark be elected as Lord Mayor of the City and County of Bristol for the 2019-20 municipal year.

Councillor Jos Clark then signed the declaration of acceptance of the office of Lord Mayor of the City and County of Bristol.

The Lord Mayor then made her inaugural speech to Full Council.

Vote of thanks to the retiring Lord Mayor and retiring Lady Mayoress:

On the motion of Councillor Combley, seconded by Councillor Weston, and upon being put to the vote, it was

RESOLVED:

That a vote of thanks be approved by the Full Council to the retiring Lord Mayor and retiring Lady Mayoress in recognition of their work and duties carried out during the last municipal year.

Councillor Cleo Lake, as retiring Lord Mayor, then addressed the Full Council

Vote of thanks to the retiring Deputy Lord Mayor and retiring Deputy Lord Mayor’s Consort:

On the motion of Councillor Abraham, seconded by Councillor Kent, and upon being put to the vote, it was

RESOLVED:

That a vote of thanks be approved by the Full Council to the retiring Deputy Lord Mayor and retiring Deputy Lord Mayor’s Consort in recognition of their work and duties carried out during the last municipal year.

Councillor Combley moved that Councillor Cleo Lake be elected as Deputy Lord Mayor for the 2019-20 municipal year.

Councillor Pickersgill seconded the motion.

Upon being put to the vote, it was

RESOLVED:

That Councillor Cleo Lake be elected as Deputy Lord Mayor of the City and County of Bristol for the 2019-20 municipal year.

Councillor Lake then signed the declaration of acceptance of the office of Deputy Lord Mayor of the City and County of Bristol.

The Full Council then adjourned for refreshments, and reconvened at 3.15pm.

On the motion of the Lord Mayor, seconded by Councillor Kent, it was

RESOLVED:

That the minutes of the meeting of the Full Council held on 19^th March 2019 be confirmed as a correct record and signed by the Lord Mayor.

To note any declarations of interest from the Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

None received.

Right Rev Prof William Peter Stephens

The Lord Mayor informed Full Council of the recent death of former Bristol City Councillor the Right Rev Prof William Peter Stephens.  Condolences were sent to his family.

Lorraine Bush

The Lord Mayor also informed Full Council of the death of Lorraine Bush who had been part of the team who set up substance misuse charity Hawkspring in Hartcliffe. 

Councillor Goggin then addressed the Full Council, paying tribute in remembrance of Lorraine Bush.

Under the Council’s constitution, there is no provision for public forum at the Annual Council meeting. However, in consultation with the Mayor and party group leaders, the Lord Mayor has determined that written statements from members of the public will be accepted for this meeting on the following basis:

1.      The wording of all written statements must be submitted by the deadline of midday the day before the meeting, Monday 20^th May 2019.  Please note that public questions are not permitted on this occasion.  Statements should be sent to democratic.services@bristol.gov.uk

2.      Statements for this meeting must be about the reports included on the agenda.

3.      Details of all statements submitted will be sent to the Lord Mayor, Mayor and all Councillors as soon as possible after the above deadline.

4.      Please note there will not be an opportunity at the meeting for the oral presentation of any statements.

There were no public statements received pertaining to items on the agenda.

The Full Council considered a report on the establishment of committees for 2019-20.

The Lord Mayor moved the report and the recommendations contained therein.

Councillor Cleo Lake, Deputy Lord Mayor, seconded the motion.

It was then:

RESOLVED:

1.      That the following committees be established;

a.      Overview and Scrutiny bodies:

-          Overview and Scrutiny Management Board

-          People Scrutiny  Commission

-          Growth and Regeneration Scrutiny Commission

-          Communities Scrutiny Commission

-          Resources Scrutiny Commission

Joint bodies:

-          Joint Health Scrutiny Committee

-          Joint Health Overview and Scrutiny Committee for the purpose of jointly scrutinising the Bristol, North Somerset and South Gloucestershire Sustainability and Transformation Partnerships (STP)

-          West of England Combined Authority Overview and Scrutiny Committee (“The WECA Overview and Scrutiny Committee”)

-          West of England Combined Authority Audit Committee (“The WECA Overview and Scrutiny Committee”)

-          Joint Overview and Scrutiny Arrangement comprising of the Constituent Councils of the West of England Combined Authority, the Mayor and North Somerset Council (“The Joint Overview and Scrutiny Arrangement”)

b.      Regulatory Committees:

-          Development Control Committee A

-          Development Control Committee B

-          Public Safety and Protection Committee

-          Public Rights of Way and Greens Committee

c.       Appeals Committee

d.      Other (non-executive) Committees:

-          Audit Committee

-          Human Resources Committee

-          Selection Committee

-          Area Committees 1 to 6

e.      Statutory Committees:

-          The position in relation to the Licensing Committee was noted.

-          The position in relation to the Health and Wellbeing Board (which did not need to be formally re-established as it remains extant) was noted.

2.      That the terms of reference of the Human Resources Committee be approved.

The Full Council considered a report seeking approval of the allocation of seats on committees in accordance with the statutory requirements concerning political balance.

The Lord Mayor moved the report and the recommendations contained therein.

Cllr Cleo Lake, Deputy Lord Mayor, seconded the motion.

It was then:

RESOLVED:

1.      That approval be given to the allocation of committee seats as set out in the report.

2.      That 15 members be appointed to the Licensing Committee as follows:

Councillor Abraham

Councillor B Clark

Councillor Clough

Councillor Combley

Councillor C Davies

Councillor Eddy

Councillor Goggin

Councillor Hance

Councillor Jama

Councillor Langley

Councillor Massey

Councillor O’Rourke

Councillor Shah

Councillor Windows

Councillor Whittle

In confirming appointments to the Committee, the Full Council is asked to take full account of equalities duties and considerations, and to note that the political balance rules do not apply.

3.      That all members of Council be appointed to serve on an Appeals Committee comprising of any 3 Members of Council, subject to them having first received the necessary training and not having been involved in the original decision which is the subject of an appeal.

4.      That the Council be represented (as per paragraph 14) on the following joint bodies:

-          Joint Health Scrutiny Committee

-          Joint Health Overview and Scrutiny Committee for the purpose of jointly scrutinising the Bristol, North Somerset and South Gloucestershire Sustainability and Transformation Partnership

-          West of England Combined Authority Overview and Scrutiny Committee

-          Joint Overview and Scrutiny Arrangementcomprising of the Constituent Councils of the West of England Combined Authority, the Mayor and North Somerset Council (“The Joint Overview and Scrutiny Arrangement”

-          West of England Combined Authority Audit

5.      That the position in relation to the membership of the Health and Wellbeing Board as per paragraph 15 of the report be noted.

6.      That named members will be provided for the Committee memberships by the party group whips (to be sent to the Monitoring Officer).  If named substitutes are not also provided, then any councillor of the relevant group may attend a meeting as a substitute, other than in the case of:

-          a Development Control Committee, where the substitute must be a member of another Development Control Committee (and be appropriately trained).

-          any scrutiny commission, where the substitute may not be a member of the executive.

The Full Council considered a report on the dates and times of Full Council meetings for 2019-20.

The Lord Mayor moved the report and the recommendations contained therein.

Councillor Cleo Lake, Deputy Lord Mayor, seconded the motion.

It was then:

RESOLVED:

That the dates and times of Full Council meetings for 2019-20 be agreed, as set out in the report as follows:

·  5pm, Tuesday 16 July 2019

·  6pm, Tuesday 10 September 2019

·  6pm, Tuesday 12 November 2019

·  2pm, Tuesday 10 December 2019

·  2pm, Tuesday 14 January 2020

·  2pm, Tuesday 25 February 2020 (budget Council meeting)

·  12pm, Wednesday 4 March 2020 (reserve, additional budget meeting, if required)

·  6pm, Tuesday 18^th March 2020

The Full Council considered a report on an amended Pay Policy Statement for 2019-20.

Councillor Wellington moved the report and the recommendation contained therein.

Councillor O’Rourke seconded the motion.

Following debate, it was

RESOLVED:

That the amended Pay Policy Statement for 2019-20 be approved.

The Full Council considered a report which outlined the use of special urgency provisions (APR16) in relation to decisions that were taken by Cabinet.

Councillor Cheney moved the report and the recommendations contained therein.

Following debate, it was:

RESOLVED:

Full Council noted the use of special urgency provisions (APR16) in relation to decisions that were taken by Cabinet in respect of P10 Finance report on the 2^nd April 2019.