Agenda and minutes

Councillor Celia Phipps was elected Chair for the meeting.

Apologies received from Councillors Mark Bradshaw, Tony Carey, Jon Wellington.

None declared.

Minutes of Area Committee 5 for 13 September 2018 and 18 October 2018 were approved as a correct record.

Members of the public may make a written statement ask a question or present a petition to most meetings.  Your statement or question will be sent to the Committee and be available in the meeting room one hour before the meeting.  Please submit it to democratic.services@bristol.gov.uk or Democratic Services Section, City Hall, College Green, Bristol BS1 5UY.  The following requirements apply:

·       The statement is received no later than 12.00 noon on the working day before the meetingand is about a matter which is the responsibility of the committee concerned.

·       The question is received no later than three clear working days before the meeting. 

Members of the Committee received a public forum Statement from the Eastwood Park Farm group.

 (The Statement is held on public record at democratic.services@bristol.gov.uk ).

The Committee noted that at the end August 2019 they have £240,033.53 CIL available to commit.

The Committee discussed various options in respect of how to proceed with Priority 1 Projects and Priority 2 Projects. It was noted that if all Priority 1 Projects were funded there would be a budget over- commitment of £50k. It was suggested that some proposals could be deferred or funded in part but most members were supportive of approving all first proposals in anticipation of further CIL funding in the near future.

It was moved and seconded that all Priority 1 Projects be approved and on being put to the vote it was unanimously agreed. The motion was carried: see funding table decisions, below

With regard to Priority 2 Projects members debated whether to hold a second meeting in January 2020 to consider them, when the level of CIL funding would be better known. Members were informed that the Terms of Reference only referred to an annual meeting of the Area Committee however if it was necessary it would be possible to hold a second meeting as happened in the previous financial year. It was possible that by then a further £100k of CIL funding might be available.

After further discussion it was agreed that the three Priority 2 Projects submitted could be approved at this meeting, instead of a further meeting in January 2020. This was on the understanding that AC5 was over-committing its currently available CIL budget and that this over-commitment would be met by future CIL income. The Committee did not request a Full Proposal from Way Out West but they were invited to submit a proposal into the 2020 process.

It was then moved and seconded that the three Priority 2 Projects be approved with 30% reductions of  funding for the two higher-cost projects. On being put to the vote there were six in favour and three abstentions. The motion was carried: see funding table decisions, below