Agenda and draft minutes

The Chair welcomed attendees to the meeting.  Apologies for absence were received from Councillors Yassin Mohamud, Steve Pearce, Farah Hussain and Jude English.

There were no declarations of interest.

RESOLVED:

That the Minutes of the previous meeting, 25 May 2023 be agreed as a correct record.

Members of the public may make a written statement, ask a question, or present a petition to most meetings. Your statement or question will be sent to the Committee and be available in the meeting room one hour before the meeting. Please submit it to democratic.services@bristol.gov.uk or Democratic Services Section, City Hall, College Green, Bristol BS1 5UY. The following requirements apply:

The statement is received no later than 12.00 noon on the working day before the meeting (Tuesday 14 November 2023) and is about a matter which is the responsibility of the committee concerned.

The question is received no later than 5.00pm three clear working days before the meeting (Thursday 9 November 2023).

Public Forum statements were received from:

1.      Tom Horn - Proposal for bike parking enhancement at Kingsway Parade

2.     Harry Simpson - Proposals for St Matthias and the Dings parks improvements

RESOLVED:

That the Public Forum statements be noted.

The Community Resources Manager provided an update and asked Members to note the decisions required as follows:

1. Progress updates on CIL & S106-funded projects approved at previous Area Committee Meetings

a)      Progress updates are published every six months on previous schemes approved by the Area Committee. The latest was published in August 2023. The next will be published in February 2024. Updates can be found at: https://www.bristol.gov.uk/people-communities/area-committee-progress-updates.

b)      For progress updates outside of these reporting timescales, Councillors are advised to contact their individual project contacts direct.

2. Updates to Area Committee Terms of Reference

a)      In August this year the Area Committees Terms of Reference were changed to make both Area Committee meetings formal public meetings.

b)      The Communities Team were in conversations with Area Committee chairs about the process for Area Committees to move to the committee model; with a revised timetable likely to start in the new municipal year after the elections.

c)      It had been proposed that Area Committees could have a fallow year where they would not hold formal public meetings. However, it was recognised that each Area Committee would need make their own decision based on the funds available in their area, in February 2024. 

3. Request for change of use of funds - Meadow Vale Park improvements

a)      Members considered the request for change of use of funds for a Neighbourhood Partnership project for Meadow Vale Park. The original allocation of £37,600 S106 in 2017 was to install a Pump track. However, the presence of drains under the proposed track site had delayed delivery.

b)      The community therefore requested that the funding be used instead to upgrade the play area and add to the outdoor gym area.

RESOLVED:

         (i)         That the progress update on previously approved AC projects and the publication of 6-monthly updates published on BCC webpage be noted.

        (ii)        That the update to the Area Terms of Reference be noted.

       (iii)       That the request for the change of use of funds for Meadow Vale Park improvements be approved.

4. Note the CIL and S106 monies available at 30th September 2023

a)      Members noted the changes to the CIL and S106 monies available, since the publication of the report.

CIL available:

b)      There was an overall sum of £860,905.44 available to Area Committee 4, which breaks down as follows:

•       For General AC4 expenditure: £466,821.94

•       For Old Market Neighbourhood Development Plan expenditure: £394,083.50

Section 106 available:

c)      There was a total of £270,322.92 uncommitted Section 106 Agreement monies available to Area Committee 4, of which £182,539.78 is designated specifically for tree planting and tree replacement.

5. S106 tree funding

The Community Resources Manager introduced the Tree Officer who asked Members to consider the requirement for a decision on tree replacement using earmarked Section 106 funds, which could be planted in good time when the winter planting season began and which would be unacceptably delayed if decisions were put back to the February Area Committee meeting.

In discussion the following points were  ...  view the full minutes text for item 10.