Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 13 July Cabinet is 12 noon on Monday 12 July 2021. These should be sent, in writing or by e-mail to:  democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 13 July Cabinet is 5.00 pm on Wednesday 7 July. These should be sent, in writing or by e-mail to:

democratic.services@bristol.gov.uk

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

Cabinet:

1. Approved the allocated funding of £7.5m for highway maintenance repairs and £2.2m from the Pothole Action Fund.
2. Authorised the Executive Director Growth and Regeneration in consultation with the Mayor to take all steps required to spend £9.7m as set out in the report.

Cabinet:

1. Authorised the Director for Children, Families and Safer Communities (interim DCS) and Director Education and Skills, in consultation with Cabinet member for Families, Education and Women to undertake the spot purchasing of Residential Care, Independent Foster Agency and Independent Special School and College placements for children and young people which are above the key decision threshold value, when existing framework contracts are unable to meet requirements, until 31st March 2025 to align with the expiry of the Independent/Non Maintained Special School and Children’s Residential Care Frameworks.
2. Noted two spot purchase contracts for residential social care placements have already been awarded to a total value of £1.32m.
3. Noted an annual report will be brought to Cabinet outlining each decision approved above key decision threshold value.

For Elmfield School, Cabinet:

1. Approved the increase in the cost of the delivery of the Elmfield School at the BEC of £1.25m.
2. Approved the use of £1m from the unallocated basic need grant funding from year 2022/23 and re-allocation of £250k funding savings from the Claremont temps budget to cover the increased costs to progress with the updated scheme.
3. Authorised the Executive Director for People in consultation with the Cabinet Member Education and Skills to utilise the available funds to take all steps required to continue phased commissioning/procurement of all contracts for services and works to deliver this programme of works, recognising that individual contracts may exceed the key decision threshold.

4. Noted that a further report will be brought to Cabinet in the Autumn 2021 to provide an update of the other SEND Capital projects and address funding for the full delivery of the SEND capital programme.

For Trinity Academy, Cabinet:

1. Approved the use of £900k from the unallocated basic need grant funding from year 2022/23 to facilitate full payment of the outturn project costs.
2. Authorised the Executive Director for People in consultation with the Cabinet Member Education and Skills to spend the funding to meet the outturn project costs as identified in this report.

Cabinet

1. Approved the updated Keeping Bristol Safe Partnership constitution.
2. Noted the further proposals to review and strength place based Independent Scrutiny arrangements

Cabinet

1. Approved the spend of £2.725m of WECA Love our High Streets funding granted to Bristol to support City Centre and High Streets Recovery and align to the £2m from the COVID Capital Recovery Fund.
2. Authorised the Executive Director Growth & Regeneration to make appropriate grants and/or procure necessary works, services or goods to implement the City Centre and High Streets Recovery programme, from the £4.725m budget.

Cabinet

1. Approved the terms for the lease renewal at St Philips RRC as outlined in this report and as set out in Appendix A1.
2. Authorised the Executive Director Growth and Regeneration in consultation with the Cabinet member: Climate, Ecology, Waste and Energy to take all steps required to enter into the lease renewal.

Cabinet

1. Approve the extension of the contract for Network and Telephony Services with Virgin Media to maintain council network and telephony services pending a full re-procurement of the service until no later than September 2022 at a cost of up to £1.4m.
2. Authorise the Director – Digital Transformation in consultation with the Deputy Mayor – Finance, Governance & Performance to take all steps necessary to award this contract extension.

Cabinet

1. Noted the submission of a proposed delivery plan for the MCHLG Changing Futures funding programme of up to £3.5m over three years.
2. Authorised, if this submission is successful, the Executive Director of People in consultation with the Cabinet Member for Adult Social Care, to spend the funding to implement the delivery plan and maintain oversight as agreed with MHCLG, including (subject to keeping within the funding level secured) taking all steps required to procure appropriate contracts and/or other agreements with partners as appropriate.

Cabinet

1. Approved the submission of an Expression of Interest as the first stage in a grant application to National Lottery Heritage Fund for the restoration of Stoke Park as detailed in the report.
2. Noted that, if successful, a further report will be brought back to Cabinet in November 2021 to approve the submission of a ‘Development Phase’ grant application on or before the 29th November 2021.
3. Approved, if successful, the use of approximately £741k match funding from the Stoke Park dowry (inc. post implementation ranger costs).
4. Approved the decision to support the Temple Church project without any commitment to funding.

To Follow.

Cabinet noted:

1. Risks associated with the forecast outturn and the long-term financial impact on the Council as a result of COVID-19 pandemic.
2. The significant risks within service areas of non COVID-19 related overspend on General fund services, an overall forecast breakeven position for 21/22 at Period 2 and that it is expected that the risk of overspend will be managed through management actions / mitigations through the rest of the financial year.
3. Forecasts underspend of £1.5m within the Housing Revenue Account.
4. A forecast in-year deficit of £10.5m and a total £20.5m carried forward deficit in the ring fenced Dedicated Schools Account (DSG)
5. A breakeven position on Public Health services.
6. A forecast £46.3m underspend against the approved Capital Programme.

Cabinet notes:

1. The Drug and Alcohol Strategy 2021 -25.
2. The increased allocation of funding for enhanced substance misuse support and treatment services to approximately c£1.7m per year for 2 years and the proposals to spend the funding detailed in the report.

That Cabinet note the report and measures underway to improve future performance.