Decisions

The Bristol Run events have been successfully managed by Great Run Co since 2016 on a three plus two year contract basis. Both the 10k and half marathon events were cancelled in 2020 due to the pandemic. Continued uncertainty around covid in the spring of 2021 led to the 10k and half marathon being combined into one event in September 2021.
Great Run Co was granted an additional one-year extension as a contract variation, due to the event being cancelled in 2021. This extension commits them to running Bristol Run during 2022 and their current plan is to once again combine the two distances as one autumn event.

To procure Great Run Co to take on the development, management, and successful delivery of the Run Bristol portfolio of events – specifically the Bristol 10k and Bristol Half Marathon over a 5 -year period. Including a one year extension as a contract variation to enable them to run Bristol Run during 2022 in September 2022.

In May 2022, the Chancellor announced that there will be a third round of the Household Support Fund to cover the period from October 2022 to March 2023, meaning that a further £500 million (£421m for England) would be released to councils, to support those most in need with the cost of food, energy and water bills, phone, broadband and clothing and in exceptional cases, housing costs.
Due to lack of notice given by government and the impending October holidays, the Council has used a proportion of the new estimated £4m grant, to assist 22,000 Free School Meal/Pupil Premium children during this period, by awarding a £15 voucher in respect of each child. The spend accounts for £331k of the allocation for this week. This commitment is in line with previous support provided to these children for most school holidays since October 2020, by Bristol City Council.
The contract supplier has been chosen using the CSS framework and is a continuation of an existing and well-established good quality provision by them.

To spend up to £331k of the Council’s allocation from the Household Support Fund for October 2022 to March 2023 to provide Free School Meals vouchers to 22,000 children over the October school holidays and use the Crown Commercial Services (CSS) voucher framework to appoint the contract supplier Hawk Incentives.
The Cabinet member for Finance, Governance, Property and Culture, the Chair of Resources Scrutiny commission, the Mayor’s Office, the deputy S151 Officer and the Monitoring Officer have been consulted prior to this decision being taken.

The procurement route selected was a full OEJU process. The value and scope of works of the Responsive Repairs Framework deems a full open OEJU process as the most appropriate and transparent route to market

Approval to award a new Responsive Repairs Framework Contract following a full and comprehensive tender process. The framework covers responsive repairs and refurbishment to properties consisting of domestic properties spread geographically throughout the city.
The framework is divided into 5 geographical areas (Lots).
Properties will be both tenanted and empty.
The domestic property portfolio of Bristol City Council consists of a mixture of social housing (around 31,000 properties) plus, garage sites, Traveller sites and Hostels.

The route to market and implementation of the new framework was the most suitable for the works required, due to the incumbent asbestos removals framework coming to an end.

Approval to award a new asbestos removals and air reassurance testing framework contract, following a full tender exercise. The incumbent asbestos removals framework is coming to an end in October 2022. The new framework includes a separate lot for air reassurance testing due to changes in regulations that these works need to be carried out by a supplier independent of the licenced removal contractor. The framework also includes a lot for Building Practice to utilise for their removals.

On 3rd March 2022, Cabinet authorised and delegated the Executive Director, People to spend additional S256 funds of up to £2.24m. A Community Health and Wellbeing Fund has been set up which will be managed for and behalf of the Council by Quartet Community Foundation.
The agreement of the S256 was the provision of matched funding from previously allocated COVID funding for grant investment to support the recovery and resilience of the community and voluntary sector.

To approve the arrangements and terms of the Community Health and Wellbeing Fund being managed for on behalf of the council by Quartet Community Foundation to spend an additional £2M from S256 funds (from the Clinical Commissioning Group for the BNSSG Healthier Together single system plan)

To enable the transfer of Broughton House energy centre, which forms part of the Redcliff heat network to Bristol Heat Networks Limited prior to the BHNL being transferred to Vattenfall Heat Uk Ltd as agreed at Cabinet 12nd July 2022.

Approval provided by the Director of Property, Asset and Infrastructure and Executive Director of Growth and Regeneration as delegated by the Cabinet on 12th July 2022. To enter a 50-year lease with Bristol Heat Networks Ltd (BHNL) of part of the basement plant room of the residential housing block Broughton House in Redcliff, where an Energy Centre has been installed to provide heat to the District Heat Network.
This lease is being granted at a nil rental, which has been determined as an undervalue (a value below a level that the council could demand if acting commercially). The District Heat Network will generate heat for Commercial and residential properties on the Redcliff Heat Network.

To enable the transfer of Broughton House energy centre, which forms part of the Redcliff heat network to Bristol Heat Networks Limited (BHNL) prior to the BHNL being transferred to Vattenfall Heat Uk Ltd as agreed at Cabinet 12nd July 2022.

Approval provided by the Director of Property, Asset and Infrastructure and Executive Director of Growth and Regeneration as delegated by Cabinet on 12th July 2022. To enter a 50-year lease with Bristol Heat Networks Ltd (BHNL) of part of the basement plant room in the residential housing block Canynge House in Redcliff, where an Energy Centre has been installed to provide heat to the District Heat Network.
This lease is being granted at a nil rental, which has been determined as an undervalue (a value below a level that the council could demand if acting commercially). The District Heat Network will generate heat for Commercial and residential properties on the Redcliff Heat Network.

To enable the transfer of 100 Temple Street energy centre, which forms part of the Redcliff heat network to Bristol Heat Networks Limited (BHNL) prior to the BHNL being transferred to Vattenfall Heat Uk Ltd as agreed at Cabinet 12nd July 2022.

Approval provided by the Director of Property, Asset and Infrastructure and Executive Director of Growth and Regeneration as delegated by Cabinet on 12th July 2022. To enter a 50-year lease with Bristol Heat Networks Ltd (BHNL) of part of the basement plant room of offices at 100 Temple Street, where an Energy Centre has been installed to provide heat to the District Heat Network.
This lease is being granted at nil rental, which has been determined as an undervalue (a value below a level that the council could demand if acting commercially). The District Heat Network will generate heat for Commercial and residential properties on the Redcliff Heat Network.

This decision follows the previous OED 4 August 2022), signed by the Growth and Regeneration Executive Director approving spend of £315000.
This follows the cabinet decision on Tuesday, 5th October, 2021 which approved “the receipt and expenditure of funding to deliver the development and submission to WECA of Business Cases for each project within the Strategic Corridors Programme, of up to £3.5m” including £600k for the A4 Portway Strategic Corridor.
This project is key to Bristol City Council’s aims of delivering the Strategic Corridors programme, and Mass Transit. The additional scope requests the strategic partner to produce and issue a Full Business Case for a work package to create a new bus access and egress at the Portway Park and Ride site.

Approval to spend an additional £72000 to procure the services of the Strategic Partner to undertake the Outline Business Case and associated design work for the A4 Portway Strategic Corridor.

NPO investment and status enables Bristol Museums to maximise opportunities to engage citizens in culture and arts through ground-breaking programming that increases access and addresses issues of inequality and diversity, making Bristol a fairer and more attractive place to live, work, visit and invest. It enables us to amplify our efforts and impact through city, region, national and international partnerships, reflecting the wider ambitions for the city. Specifically, it will:
•Equality. Enable an inclusive programme of activities that celebrate the unique creative and cultural diversity in Bristol that is accessible to everyone
•Health. Fund activities to increase participation in culture and support well-being/a sense of belonging
•Sustainability. Engage communities and build resilience to address the climate emergency through positive behaviour change
•Social value. Build social value by fostering learning, identity, belonging, well-being, tolerance and cohesion. Funded activities will provide sources of inspiration, creativity and celebration in the city.

Approval of submission of application to Arts Council England (ACE) for two grant awards for investment in Bristol City Council’s Museums and South West Museum Development as part of their remit as a National Portfolio Organisation (NPO).
The grants will deliver significant investment in Bristol’s Museums and support to museums across the south west region. Bristol Museums already receives NPO funding on an annual basis of £1,364,320 towards the delivery of five accredited museums that are the mainstay of the city’s civic culture and arts provision. In addition, the Service receives £2,141,296 from ACE for the delivery of Museum Development in the south west of England.

To ensure that the necessary financial and legal checks have been made and the relevant senior elected members and senior officers have given approval, as per the delegation set out in the DfT Active Travel Fund (ATF) Tranche 3 Cabinet paper (14th September 2021). Project details are as follows:
• In response to the Covid-19 pandemic, the council accelerated its existing long-term transport ambitions to improve walking and cycling journeys while capacity on public transport was reduced, trialling measures with temporary materials under the Bristol Streetspace programme.
• Central Government’s “road map out of lockdown” accelerated projects, as there was a need to enable social distancing whilst supporting businesses throughout re-opening.
• The aims of the project are as follows:
o Making it easier and safer to walk and cycle in the area by providing more space for pedestrians and cyclists.
o Supporting local businesses to stay and thrive in the area by increasing the number of pedestrians.
o Improving the safety of traffic light junctions for all road users.
o Managing traffic flow and reduce pollution in the area.
o Encouraging people to take the bus, walk or cycle to key destinations such as the hospital and university.

The Executive Director for Growth and Regeneration (in consultation with the Cabinet Member for Transport, the s151 officer, and the Head of Legal Services) has authorised officers to take all steps required to deliver the Park Row, Perry Road, Upper Maudlin Street and Colston Street project (subject to further detailed design work and the award of grant funding from the Department for Transport), including the undertaking of Quality Assurance and Traffic Regulation Order processes and the procuring and awarding of appropriate contracts (as per the indicative estimates below):
Construction works - £2,063,482
Fees - £536,505
Communications - £20,635
Evaluation and Monitoring - £20,635
Contingency (28%) - £739,588
Scheme Total - £3,380,845

Funding to install three Changing Places toilets in the Royal Academy West of England, Robinson House, and Blaise Estate.

Bristol City Council applied for funding from the Changing Places Fund in 2021 and have been successfully awarded £123, 814, with £80,015 payable in 22/23, to install three Changing Places toilets in the Royal Academy West of England, Robinson House, and Blaise Estate. This fund is administered by the Department for Levelling Up, Housing and Communities (DLUHC). This decision is acceptance of the funding.