Decisions

£750,000 of capital funding will secure the delivery of 8-10 new units of high-quality specialist accommodation for young people leaving the homelessness pathway;
•100% of the housing will be Affordable Housing, rented at no more than Local Housing Allowance;
•The Feasibility Study outlines a minimum of 8 units:
o5 x 1-bedroom flats each with bathroom and kitchen facilities
o1 x Studio with bathroom and kitchen facilities
o1 x 2-bedroom flat with bathroom and kitchen facilities
The project has already received firm support from the Mayor, Councillor Tom Renhard and Executive officers at Bristol City Council.

The Bristol City Council Affordable Housing Funding Policy (AHFP) 2022-2025, supports the targeted offer of capital funding for affordable housing delivery, with affordable housing providers being invited to compete for funding through a bidding round process. This decision approves an invitation to 1625ip to bid for £750,000 of AHFP Capital Grant Funding to support the delivery of 8-10 specialist affordable housing units at the Kingsley Hall Development. It is agreed that this application for grant shall proceed outside of the Council’s e-procurement framework which is usually used to process bids under the AHFP. This reflects the fact that the project has already received firm support from the Mayor, Councillor Tom Renhard and Executive officers at Bristol City Council and that this bid is not part of a competitive process for funding support. A letter to support 1625IPs funding application to the National Lottery Heritage Fund was sent from the Mayor on 16th May 2022.

Rockabye is a Bristol-based organisation which support parents and carers and offers a therapeutic programme which supports parent-infant mental health by nurturing the relationship between parent and baby to enhance attachment, experience, and wellbeing. Using funding from the Department for Education and Department for Health and Social Care’s Family Hubs increase capacity to deliver antenatal and postnatal programmes for mothers.

To grant fund Rockabye to run a pilot therapeutic parent-infant mental health programme for fathers/co-parents; increase capacity to deliver antenatal and postnatal programmes for mothers.

To maintain this business-critical service whilst a full contract re-tender opportunity is undertaken.

1.Approval for The Bottle Yard Studios to extend Provision of IT Services contract with Bristol IT Company Ltd for a period of 6 months between July 2023 and Jan 2024, providing services for both the main site and the expansion site ‘TBY2’.
2.Determine that all necessary approvals are in place in order to extend the contract and that a further cabinet decision is not required.

Brighter Places have reviewed the financial viability of both developments and are using a combination of tenure change, increasing internal subsidy and Homes England Grant funding to maintain delivery. Seven social rent units at Lower Ashley Road are being flipped to Shared ownership, which is not funded under BCCs AHFP. This releases £246,000 of BCC funding from the approved allocation of £1.4m to deliver 31 homes.
The St Johns development of 36 Passiv Haus affordable homes is showing a significant viability challenge due to increasing build costs, the transfer of funding will greatly assist in securing the delivery of this development and is part of a suit of additional funding resources to support the development. The revised development will receive a total of £1,356,000 and will see Affordable Rents switched to Social Rent with a significant improvement in affordability.
The development appraisal for the site has been scrutinised by BCC and Homes England.
This movement of funding ensures no loss of AH delivery for the city.

To approve the movement of £246,000 capital funding, awarded under the Council’s Affordable Housing Funding Policy for affordable housing delivery between two Brighter Places development. Funding will be moved from Lower Ashley Road to the St Johns development to ensure the viability of the St John’s development.

This product is one a small number available but has been in use within Bristol City Council for the past four years. The proposed procurement route is to Direct Award through a CSS Framework - RM3821 Data and Application Solutions. This Framework has been extended until 22 May 2023. DAS (Data and Applications Solutions) is a compliant route and allows for a Direct Award. The solution is already embedded on our infrastructure so ensures best value for public money with no additional costs to seek a similar solution that would incur additional costs with any other supplier.

To renew our licensing/support agreement with Civica through Direct Award for a period of three years.

In the 'DfE Capital Funding to develop two new Children’s Homes paper' taken to Cabinet in January 2023 delegated authority was given to the Executive Director Children's and Education in consultation with the Cabinet member for Children's, Education and Equalities to take all steps required to procure and award the contract(s) necessary for the implementation of a Tier 3.5 and an Adolescent Males Children’s Home and commission a provider to run the homes, in-line with the maximum budget envelopes outlined in this report.
Approval has been given to secure all professional services required. The construction project for a children’s home and two self-contained pods in the grounds, for adolescent males aged 15-17+ with challenging and aggressive behaviours, requires professional services for the completion of the construction phase and will provide a therapeutic treatment setting for restorative care, for young men with criminal justice involvement, where exploitation is part of their risk profile.
Funding from the DfE includes the professional services and costs involve the scoping of the bid by Mott MacDonald.

Approval to contract the Strategic Partnership to provide client-side Project Management, QS Services and TA Services from RIBA Stage 3 to Stage 6b Handover to create two new Children’s homes out of existing BCC owned buildings as per the delegated authority decided by Cabinet on the 24th January 2023.

Bristol City Council wishes to procure Electrical Contractors to undertake domestic electrical testing and repairs to Bristol City Councils housing stock. Project included in housing investment plan as approved at cabinet Jan 2023.

Award a framework contract for the testing and remedials of electrical installations in HRA social housing stock.

Experienced leadership capacity is required to ensure successful delivery of the Temporary Accommodation Transformation Project, one of the of the Council’s top priorities. The Council needs to procure this resource as there is no existing internal capacity. Arcadis have already been procured to meet this type of need and facilitate high pace of delivery.

To commission the Strategic Partner (Arcadis) to support the Temporary Accommodation Transformation Project by arrangement of a consultant Programme Director and Programme Managers.

The S106 pots being used to fund the scheme equal a value of £354,652 and are set to expire on 2 July 2023. If a formal decision is made to commit the monies to a scheme of improvements to Broom Hill Junction by no later than 1 July 2023, then the “repayment” will not be triggered. As we will not be able to have a fully designed scheme to draw down the money before this date, an Officer Executive Decision is requested to commit the S106 funding to complete further surveys and design work in order to make safe the rockface at Frenchay Park Road and Park Road (which is already a maintenance liability and public safety risk) and widen the footway to 2 metres.

To approve to commit the S106 monies available at the Broom Hill Roundabout to complete further surveys and design work in order to make safe the rockface at Frenchay Park Road and Park Road and widen the footway to 2 metres.

Bristol City Council has a duty defined in various acts of parliament in particular the landlord and tenant act 1985 section 11 to maintain and repair its homes. Failure to maintain our homes would result in a disrepair claim and court action against the council. Poor repair and maintenance both threatens the health and well-being of occupants and has a negative impact on the value of homes as an asset. As part of its blocks maintenance programme there is a need to address leaks from this roof and due to its condition, the roof needs to be completely replaced as soon as possible.

Approval to award a contract for the replacement of the roof at Proctor House.

Bristol City Council has a duty defined in various acts of parliament in particular the landlord and tenant act 1985 section 11 to maintain and repair its homes. Failure to maintain our homes would result in a disrepair claim and court action against the council. Poor repair and maintenance both threatens the health and well-being of occupants and has a negative impact on the value of homes as an asset. As part of its blocks maintenance programme, this contract is to replace the existing EPS cladding system with a A1/A2 compliant system and apply a waterproof coating, and associated repairs to the existing roof coating. This will ensure a compliant external wall system is in place and also address water ingress issues at the block.

Approval to award a contract for the strip and replacement of the cladding , overcoating of the roof and associated repairs at Northfield House.

To present to Cabinet the 2022/23 Provisional Finance Outturn Report