Agenda and decisions

Cabinet
Tuesday, 16th May, 2017 4.00 pm

Venue: Conference Hall - City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Ruth Quantock 

Link: Click here for video

Items
No. Item

1.

Welcome and introductions

2.

Public Forum

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements for the 16 May 2017 Cabinet is 12 noon on Monday 15 May 2017. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

 

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions for the 16 May 2017 Cabinet is 5.00 pm on Wednesday 10 May 2017. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

 

 

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

 

 

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council pdf icon PDF 32 KB

(subject to a maximum of three items)

 

None at time of publication

 

 

 

Decision:

One matter had been referred by Neighbourhoods Scrutiny Commission relating to the proposed budget cuts to the Tree Service, in particular the potential risk to public safety and financial risk to the Council from increasing insurance claims.

 

Response by the Mayor

·       We carried the budget in the full belief that we will be able to manage without an unacceptable risk to public safety or substantial financial risk to the council.

·       This risk has been acknowledged and evaluated using the same process as other reductions to council budgets.

·       As part of our ongoing review we will also look at engaging the public and other groups, such as Bristol Tree Forum, in how communities can support management of trees and green spaces in Bristol.

 

6.

Reports from scrutiny commission

None at time of publication

7.

Chair's Business

To note any announcements from the Chair

8.

Funding to Support Homelessness Prevention and Reduction pdf icon PDF 89 KB

To update on three successful bid submissions to the Department of Communities and Local Government.  

Additional documents:

Decision:

1) Approved the establishment of a Social Impact Bond by procuring a provider and contracting with them to fund and deliver a service to reduce rough sleeping, all contractual payments will be based on the achievement of outcomes and funded by payments from the DCLG, to the value of £1.125M.

 

2) Noted the receipt of funding and any grant conditions, and note a delivery programme for all three elements of the Department of Communities and Local Government (DCLG) Homelessness Prevention Funding Programme.

9.

Preventing Homelessness Accommodation Pathways - adults (22+) and families pdf icon PDF 80 KB

To commission a range of preventing homelessness accommodation based services for adults (22+) and families, as described in the commissioning plan.

Additional documents:

Decision:

Agreed to commission the following services to help homeless households recover from homelessness and substance misuse, as described in the commissioning plan:

 

1.  Three homelessness ‘accommodation pathways’ for single people and couples.  To negotiate with current providers to create the pathways, with the new services in place by October 17.

 

2.  One substance misuse accommodation pathway (funded through the substance misuse budget).  To negotiate with current providers to create the pathway, with the new service in place by October 17.

 

3. Accommodation for families.  To extend the current family services until March 2018, and then to tender for a new resettlement service.

 

4.  A resettlement service.  To extend the current floating support service until July 2018, and then to tender for a new resettlement service.

 

5.  A peer support service.  To jointly tender a peer support service with the substance misuse team, as part of a wider substance misuse service. 

 

To enter into flexible five year contracts with the option to extend for up to a further two periods of one year each.  There will be an annual review of the contracts.

 

10.

Integrated Education Capital Programme Update pdf icon PDF 93 KB

Authorisation of expenditure on essential projects to meet the need set out in the Integrated Education & Capital Strategy to ensure the Council meets its statutory requirement to have sufficient school places.

Additional documents:

Decision:

1.  Noted the progress made on delivering the Integrated Education Capital Programme

 

2.  Delegated authority to the Strategic Director People in consultation with the Director of Finance and Cabinet Member for Education and Skills to progress the expenditure of an additional £5,114,063 of Department for Education Basic Need Capital Grant on urgent, essential projects to meet the need set out in the Integrated Education & Capital Strategy including the identified projects

 

3.  Authorised the Strategic Director People in consultation with the Director of Finance to draw down up to £2,722,373 of ring fenced Early Years Capital Funding to deliver the capital projects in Sea Mills, St Pauls, Honey Tree Day Nursery and at Windmill Hill City Farm.

 

11.

A4018 transport improvements funding bid pdf icon PDF 92 KB

Authorisation to bid for funding to design and deliver transport measures for the A4018 corridor to mitigate the impact of the Cribbs Patchway New Neighbourhood (CPNN) housing development in South Gloucestershire.

 

Additional documents:

Decision:

1.  Agreed that Bristol City Council submits a bid to the Local Enterprise Partnership’s ‘Pinch Point’ Fund for up to £1.875m to be spent between 2017/18 – 2020/21

 

2.  Agreed that should the bid be successful Bristol City Council accepts the funding and through a formal legal agreement with the LEP delivers the proposed improvements to the A4018 corridor.

 

3.  Agreed that the Service Director for Transport be authorised to approve funds  to carry out initial consultation and design work

 

4.  Agreed that following initial consultation and design work the proposals are brought to Cabinet for approval and permission to deliver the corridor improvements

12.

Response to the Bundred Review pdf icon PDF 91 KB

This draft response document sets out the 12 recommendations of the Bundred Report and the Council’s proposed response and timeframe to fulfil them.

Additional documents:

Decision:

1.  Approved Bristol City Council response to the Bundred review. The

response, plans and timeframes will implement the recommendations in the report, thereby improving corporate governance and performance.

 

2.  Noted the work that has taken place already in relation to the fulfilling the recommendations within the Bundred report to immediately address issues raised by the Bundred review.

 

13.

Item under APR16 Special Urgency - Dunmail Housing Scheme pdf icon PDF 91 KB

Additional documents:

Decision:

1.  Agreed that the Council provides a rental guarantee, not exceeding £500k over the life of the lease, to secure investment to develop 40 Private Rent Sector homes as set out in Appendix A.

 

2.  Agreed that the Council seeks a share in any financial or equivalent returns, where these are achieved, and delegates to the Strategic Director Place and the Service Director Finance to agree the terms of an arrangement.

 

 

14.

City Centre Business Improvement District (BID) pdf icon PDF 92 KB

Update on the City Centre Business Improvement District (BID) proposed by Destination Bristol to lever £6m of additional income into projects over a 5 year period.

Additional documents:

Decision:

1.  Approved officer recommendation that BCC votes ‘yes’ in the City Centre BID ballot if the business plan fits with the Corporate Strategy and strategic objectives

 

2.  Senior Leadership team to identify the competent officer to exercise this vote

 

3.  Agreed that the annual levy liability that the Council will have to pay will be provisioned for by reducing the grant paid to Destination Bristol

 

15.

2016/17 Outturn Finance Report pdf icon PDF 78 KB

To report on the Council’s overall financial performance for the 2016/17 financial year

Additional documents:

Decision:

1.  Noted the contents of the report and the final position of the General Fund for 2016/17 of a £10.5m deficit, and the key reasons for budget variances as set out in Appendix A of the report.

 

2.  Noted the final outturn of the Council’s capital accounts, of total         expenditure of £196m compared to a final capital budget for the year of £209m.

 

3.  Noted the provisional outturn position for the Housing Revenue Account of         a surplus for the year of £7.2m.

 

16.

Exclusion of Press and Public

Recommendation - that under Section 100A(4) of the Local Government

 Act 1972, the public be excluded from the meeting for the consideration of the following items, on the ground that it involves the likely disclosure of exempt information as defined in Part I of Schedule 12A to the Act (as amended).

           

BRISTOL CITY COUNCIL IS FULLY COMMITTED TO OPENNESS.

THE COUNCIL WILL NOT WITHHOLD INFORMATION UNLESS THERE ARE GOOD REASONS FOR DOING SO.

THE FOLLOWING REPORTS ARE NOT AVAILABLE TO MEMBERS OF THE PUBLIC BECAUSE THEY CONTAIN INFORMATION WHICH IS ABOUT INDIVIDUALS, LABOUR RELATIONS OR IS COMMERCIALLY OR LEGALLY SENSITIVE.

THE PARTICULAR REASONS ARE GIVEN IN EACH CASE.

 

 

 

 

 

 

17.

Project Implementation Update

Exempt under category 3 and 5

3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information)

5 – Information in respect of which a claim for legal professional privilege could be maintained in legal proceedings

 

Decision:

1.  Approved the recommendation set out in the report as amended at the meeting.

 

2.  Not for publication by virtue of Part 1 of Schedule 12A of the Local Government Act 1972 under:

 

Category 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information)

 

Category 5 - Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.