Agenda and decisions

Cabinet - Tuesday, 14th December, 2021 4.00 pm

Venue: The Council Chamber - City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Corrina Haskins 

Link: Watch Live Webcast

Items
No. Item

1.

Welcome and Safety Information

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

 

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

 

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

 

2.

Public Forum pdf icon PDF 402 KB

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements for the 14 December

 Cabinet is 12 noon on Monday 13 December. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

 

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions for the 14 December Cabinet is 5.00 pm on Wednesday 8 December. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

 

 

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

 

 

Additional documents:

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)

 

 

6.

Reports from scrutiny commission pdf icon PDF 627 KB

7.

Chair's Business

To note any announcements from the Chair

8.

Future Energy Supply

This item has been withdrawn.

9.

Clean Air Zone Project update pdf icon PDF 724 KB

Additional documents:

Decision:

Cabinet:

  1. Noted the new Direction dated 1st November 2021 (Appendix A of the report) which includes a requirement for Council to implement a small Charging Clean Air Zone Class D to meet compliance in 2023.
  2. Noted the Officer Executive Decision taken on the 9th November by the Chief Executive to approve spend and ‘enable’ the CAZ element of the existing contract for the provision of ‘approved devices for unattended enforcement’ (cameras) to enforce the CAZ.
  3. Approved acceptance and spend of the £50m grant awarded to BCC to implement the CAZ scheme as well as roll out the non-charging measures to facilitate compliance set out in the Directive.
  4. Delegated authority to the Chief Executive to spend the funding and procure and enter into all necessary contracts to progress the work needed, to the limit of the funding envelope. Authority includes decisions that are above the key decision threshold.
  5. Delegated authority to the Chief Executive to seal the CAZ Charging Order.

 

 

10.

Underfall Yard Sluices pdf icon PDF 234 KB

Additional documents:

Decision:

Cabinet:

  1. Noted the position in relation to the condition and potential works required to the Underfall Yard sluices.
  2. Approved the spend of up to £1.25m for works to the Underfall Yard sluices as outlined in this report.
  3. Authorised the Executive Director Growth and Regeneration in consultation with the Mayor to submit a funding application to the Environment Agency for up to £1.25m.
  4. Authorised the Executive Director, Growth and Regeneration, to accept and spend the funding to undertake works to the Underfall Yard sluices as outlined in this report, to include the procurement and award of contracts up to the value of the funding received and to include decisions above the key decision threshold.
  5. Approved the reallocation of up to £0.7m Capital expenditure funding from the existing Highways capital budget.

 

11.

Temple Island Update pdf icon PDF 553 KB

Additional documents:

Decision:

Cabinet:

  1. Authorised additional funding of up to £1.4m to enable the works set out in the report to be progressed. To be temporarily funded from capital contingency.
  2. Noted that the additional funding will be met by the Council until such time that WECA agrees a grant offer letter.
  3. Noted that a decision may be taken in December by the WECA Joint Committee.
  4. Authorised the Executive Director Growth and Regeneration in consultation with S151 officer, monitoring officer and the Mayor to enter into all contracts required for the delivery of this work. For the avoidance of doubt, including contracts with a value of over £0.5m.

 

12.

Disposal of Land (We Can Make) pdf icon PDF 551 KB

Additional documents:

Decision:

Cabinet

  1. Noted the decision taking framework for selection of appropriate micro-sites and host households and the review process.
  2. Approved the disposal of up to 14 plots of land to We Can Make for the delivery of further WCM units with delegation of authority to the Executive Director, Growth and Regeneration in consultation with the Section 151 Officer and the Cabinet Member for Housing Delivery and Homes for the individual disposals of BCC land to WCM at less than market value.
  3. Delegated authority to review the pilot scheme, decide on the merits of and approve any further disposals of micro sites for We Can Make to the Executive Director, Growth and Regeneration in consultation with the Section 151 Officer and the Cabinet Member for Housing Delivery and Homes.

 

13.

New Private Rented sector (PRS) Licensing Scheme pdf icon PDF 569 KB

Additional documents:

Decision:

Cabinet:

  1. Approved the Additional licensing scheme in Bedminster, Brislington West and Horfield wards.
  2. Approved the Selective licensing scheme in Bedminster and Brislington West wards.
  3. Approved the property licence fee structure for both schemes as per Appendix A2.

 

14.

Block contracts for Temporary Accommodation pdf icon PDF 559 KB

Additional documents:

Decision:

Cabinet:

  1. Authorised the Executive Director of Growth and Regeneration in consultation with the Cabinet Member for Housing Delivery and Homes to award the contract(s) under the Emergency Accommodation Framework necessary for the implementation of block contracts for Temporary Accommodation, in-line with the procurement routes and maximum budget envelopes outlined in this report noting the associated Procurement and Legal commentaries.
  2. Authorised the Executive Director of Growth and Regeneration in consultation with the Cabinet Member for Housing Delivery and Homes to invoke extensions of up to one year to each call off up to the maximum budget envelope outlined in this report
  3. Authorised the Executive Director of Growth and Regeneration in consultation with the Cabinet Member for Housing Delivery and Homes to continue the use of the emergency accommodation framework until February 2024, with a forecast expenditure of £11m p/a.

 

15.

Housing IT Transformation and contract procurement pdf icon PDF 673 KB

Additional documents:

Decision:

Cabinet:

  1. Authorised the Executive Director for Growth & Regeneration, in consultation with Cabinet Member – Housing Delivery and Homes and the Section 151 officer to take all steps required to award the contract(s) necessary for the continued provision of Cx Housing, Abritas and Keystone for two years from May 2022, in-line with the procurement routes and maximum budget envelope outlined in this report and exempt appendix I.
  2. Approved the commencement of a Housing IT transformation programme including the procurement of replacement major housing business systems reaching end of life or end of contract.
  3. Authorised the Executive Director Growth and Regeneration to take all steps required to develop the outline business case including procuring and awarding contracts at a cost of up to £775k, with most costs met through existing budget provision in the HRA budget and Medium-Term Financial Plan, approved at Full Council in Feb 2021.

 

 

16.

Family Hub Transformation Fund Bid pdf icon PDF 542 KB

Decision:

Cabinet:

  1. Approved submission of a bid of up to £1m from the Family Hub Transformation Fund to allow for a transition into a Family Hub model.
  2. Authorised, if the bid is successful, the Executive Director, People in consultation with the Cabinet Member for Children’s Services, Education and Equalities to take all steps necessary spend the funding up to the budget envelope which may be above the key decision threshold (including procuring and awarding contracts) to implement the work as outlined in this report Including any decisions above the key decision threshold.

 

17.

Intensive Positive Behaviour Support Project pdf icon PDF 553 KB

Additional documents:

Decision:

Cabinet:

  1. Approved the receipt and spend of £1,004,778 to deliver the Intensive Positive Behaviour Support pilot for adults, on behalf of Bristol City Council, North Somerset Council and South Gloucestershire Council.
  2. Authorised the Executive Director – People in consultation with Cabinet Member Adult Social Care to procure and award any contracts necessary for the implementation of the pilot project, within the approved level of funding, including any decisions above the key decision threshold.

 

18.

Parking Permit and Tariff Review – Residents’ Parking Schemes (RPS) and Permit Parking Areas (PPA) pdf icon PDF 564 KB

Additional documents:

Decision:

Cabinet

  1. Approved an inflationary increase in parking permit prices and parking tariffs in all Residents’ Parking Schemes & Permitted Parking Areas as laid out in this report and Appendix A.
  2. Approved the structure and pricing for Easton St Philips RPS to be brought in line with all other RPS & PPAs over two inflationary cycles as laid out in this report and Appendix A.
  3. Delegated authority to Executive Director, Growth and Regeneration in consultation with the Cabinet Member for Transport, to undertake the necessary statutory procedures to implement these changes (including any statutory consultation that is required in relation to ES RPS).
  4. Noted that a policy based review of RPS & PPA pricing and regulations will also be undertaken and brought to cabinet before March 2022 through a standalone report.

 

19.

SEND Information Advice and Support Service (SENDIASS) contract extension pdf icon PDF 627 KB

Additional documents:

Decision:

Cabinet

  1. Authorised the Executive Director People in consultation with the Cabinet Member for Children’s services, Education, and Equalities to extend the SENDIASS contract for 12 months at a total of £140,000.
  2. Noted the ongoing progress towards a full recommissioning of the service.

 

20.

Arts Council England extension funding for Bristol City Council museums 2022-2023 pdf icon PDF 662 KB

Additional documents:

Decision:

Cabinet

  1. Authorised the Executive Director Growth and Regeneration to submit the full business plan/s for Arts Council England National Portfolio Organisation extension funding for 2022-23 in consultation with Deputy Mayor Finance, Governance and Performance and if successful, accept and spend the funding for investment of £1,364,320 (Bristol Museums) and £540,204 (South West Museum Development) as outlined in this report, including procurement of and entering in to all necessary contracts, including where these are over £0.5K.

 

21.

Cultural Investment Programme 2023 - 2027 pdf icon PDF 596 KB

Additional documents:

Decision:

Cabinet:

  1. Approved the total budget commitment for the implementation of the Cultural Investment Programme 23-27 of £2,544,000 over four years from April 2023 to April 2027.
  2. Authorised the Executive Director Growth and Regeneration in consultation with the Deputy Mayor Finance, Governance and Performance to take all steps required to implement the Cultural Investment Programme of £2,544,000 over four years from April 2023 to April 2027 as outlined in this report including awarding funding and entering into grant agreements that are above the key decision threshold of £500k.

 

22.

Council Tax Base pdf icon PDF 637 KB

Additional documents:

Decision:

That Cabinet:

Approved the report and calculated amount as set out in the report and refer to Full Council for approval.

 

23.

Collection Fund Surplus/Deficit Report pdf icon PDF 652 KB

Additional documents:

Decision:

That Cabinet:

Approved the report and calculations as set out in this report and refer to Full Council for approval.

 

24.

Budget Monitoring Outturn Report P7 pdf icon PDF 594 KB

Additional documents:

Decision:

Cabinet approved:

  1. The decision taken to accept the Mandatory element of the grant for Adult Social Care Infection Control and Testing Fund (Round 3) and its conditions which was taken under the urgency/emergency powers provided in the Council’s Constitution and scheme of delegation (Appendix A7).

Cabinet noted:

  1. The potential overspend position of £1.8m for 21/22 at P07.
  2. The risks within service areas of non-COVID-19 related overspend on services, and that it is expected that the further risk of overspends will be managed through management actions /mitigations through the rest of the financial year.
  3. The ongoing risks associated with the forecast outturn and the long-term financial impact on the Council as a result of COVID-19 pandemic.
  4. A forecast underspend of £1.0m within the Housing Revenue Account.
  5. A forecast in-year deficit of £14.8m and a total £24.8m carried forward deficit in the ring-fenced Dedicated Schools Account (DSG).
  6. A breakeven position on Public Health services.
  7. A forecast £30.8m underspend against the approved Capital Programme’s Revised Budget

 

25.

Household Support Fund pdf icon PDF 560 KB

Additional documents:

Decision:

Cabinet:

  1. Approved the acceptance of the Department for Work and Pension Hardship Support Fund of £4,039,965, as set out in this report and associated budget adjustment.
  2. Approved the allocation and proposed spend as set out in this report.
  3. Awarded to BlackHawk Network via a Crown Commercial Services framework agreement to give effect to the distribution of the Household Support Fund and distributed in full by December 2021.
  4. Authorised the Director Finance in consultation with the Deputy Mayor, Cabinet member for Finance, Governance, Property and Culture to take all necessary steps to give effect to the fund allocation, including any decisions in relation to the contingency.
  5. Noted the Officer Executive Decision to allocate under urgency £330,00 for FSM vouchers during the October 2021 half term.

 

26.

End User Computer Devices pdf icon PDF 538 KB

Additional documents:

Decision:

Cabinet:

  1. Approved the procurement of a compliant End-User Computer contract for a period of 3 years at a cost of up to £3m.
  2. Delegated authority to the Director/Executive Director with responsibilities for Digital Transformation to award the contract.

 

27.

APR15 - DHSC Adult Social Care Infection Control and Testing Fund Round 3 and The Workforce Recruitment and Retention Fund pdf icon PDF 612 KB

Decision:

Cabinet

  1. Approved the acceptance award and payment of funding to Adult Social Care providers as set out in the report.
  2. Authorised the Executive Director, People in consultation with the Cabinet member for Adult Social Care to take all necessary steps to procure/extend/vary and award contract(s) to enable the implementation of short-term funding in-line with the budget envelopes outlined in this report, and including any decisions that are over £500K.

 

28.

Q2 Corporate Risk Management Report 2021/22 pdf icon PDF 631 KB

Additional documents:

Decision:

Cabinet noted the current strategic risks and mitigating actions being taken to reduce to within tolerance.

 

29.

Heat Decarbonisation at the Welsman Building pdf icon PDF 561 KB

Additional documents:

Decision:

Cabinet noted the decision of the Executive Director – Growth and Regeneration to award the contract for renewable heating system at the Welsman building to the successful bidder at a cost of £720,000.

 

30.

Final Memorandum of Understanding (October 2021 to March 2022) for the Integrated Care System of Bristol, North Somerset and South Gloucestershire pdf icon PDF 556 KB

Additional documents:

Decision:

Cabinet noted the Memorandum of Understanding had now been ratified by the Healthier Together Partnership Board on 27 October 2021.