Agenda and decisions

Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

·       Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

·       One statement per member of the public and one statement per member of council shall be admissible.

·       A maximum of one minute shall be allowed to present each petition and statement.

·       The deadline for receipt of petitions and statements for the 25 February 2021 Cabinet is 12 noon on Wednesday 24 February. These should be sent by e-mail to: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

·       A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

·       Questions must identify the member of the Cabinet to whom they are put.

·       A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

·       Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

·       The deadline for receipt of questions for the 25 February 2021 Cabinet is 5.00 pm on Friday 19 February 2021. These should be sent by e-mail to: democratic.services@bristol.gov.uk

DEADLINE TO REGISTER TO SPEAK

If you wish to attend the virtual meeting to speak to your statement/ask your question, you must register by 4pm on Tuesday 23^rd February by contacting: democratic.services@bristol.gov.uk

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

Cabinet

1. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Transport and Energy, the Cabinet Member for Finance Governance and Performance, the Chief Finance Officer and the Monitoring Officer, to accept:

                    i.            £2.6m Green Homes Grant awarded by central government to Bristol City Council to deliver energy efficiency and renewable measures to low-income households with poor energy efficiency ratings.

                   ii.            If successful, a £6.9m Public Sector Decarbonisation Scheme bid to central government to connect existing public buildings to the Redcliffe and Old Market heat networks. This will be subject to recommendation from the executive director for Growth and Regeneration in consultation with the s151 officer.

2.      Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Transport and Energy, the Chief Finance Officer and the Monitoring Officer, to procure all goods, works and services necessary to deliver the projects in receipt of government grant funding.

3. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Transport and Energy and with Procurement, and noting that the City Leap Board is to be consulted on all key decisions/arrangements that may have a bearing on the City Leap tender, to procure/extend/vary the contract(s) necessary for the implementation of:

i.        Routing zero-carbon electricity generated from the Council’s own renewable energy generation to nominated Council sites.

ii.       An electricity supply arrangement for City Hall with a tariff structure that optimises use of and income from the planned storage battery.

iii.     New contracting arrangements for Generators, which will allow pre-qualified renewable generators to enter long term supply arrangements for nominated Council sites, and made accessible to other organisations.

iv.     Authorise the Executive Director for Growth and Regeneration to implement any subsequent extensions/variations specifically defined in the above-mentioned contract(s) being awarded, subject to the financial impact not exceeding the maximum budget envelope.

Some potentially commercially sensitive information was included in the version of this report that went to Cabinet and was subsequently redacted on 10 March 2021.

Cabinet

1. Agreed a 12-month extension to the current Bus Shelter Advertising Concession Agreement to CCUK, from 1 April 2021 to 31 March 2022, on the same terms as the current contract.
2. Authorised the Executive Director for Growth & Regeneration to invite tenders for, and to subsequently award, a new contract for the Bus Shelter Advertising Concession Agreement, in consultation with the Cabinet Member for Transport and Energy, the Green New Deal, Clean Air Zone planning.

Cabinet

1. Approved the closure of St Michael’s on the Mount and St George C of E Primary Schools;
2. Approved the establishment of a new school on the site of St Michael’s.

Cabinet

1. Approved the Governing Body’s recommendation to close St Pius X Catholic Primary School.

Cabinet

1. Approved option 4 of the ten-year Bottle Yard Studios business plan of developing three new studios at the Hawkfield Business Park site alongside maintaining eight studios at the existing Bottle Yard Studios site at a cost of £11.86m for the purchase and development of Hawkfield Business Park and £1.6m for essential renewal and improvement works at the Bottle Yard Studios site.
2. Noted the approval of the Outline Business Case for the purchase and development of the Hawkfield Business Park site by the West of England Combined Authority (WECA) Joint Committee of 29th January 2021.
3. Approved the submission of a Full Business Case to WECA for the £11.86m of external funding.
4. Authorised, on successful grant award, the Executive Director, Growth & Regeneration in consultation with the Council’s s.151 Officer and Deputy Mayor with responsibility for Finance, Governance and Performance, to enter into a grant agreement and procure and award contracts for expenditure of the WECA grant funding for the development of the Hawkfield Business Park site.
5. Authorised the Executive Director, Growth & Regeneration in consultation with the Council’s s.151 Officer and Deputy Mayor with responsibility for Finance, Governance and Performance to bid for and, if successful, to enter into up to £3m of external grant agreements and procure and award contracts for additional decarbonisation measures at Hawkfield Business Park and The Bottle Yard Studios, as grant funding opportunities become available.
6. Approved the investment of capital funding of £1.6m on the Capital Programme for essential renewal and improvements at the Bottle Yard Studio site to allow continued operation of existing studios over the term of the ten-year business plan.
7. Authorised the Executive Director, Growth & Regeneration in consultation with the Council’s s.151 Officer and Deputy Mayor with responsibility for Finance, Governance and Performance to procure and award contracts of up to £1.6m for essential renewal and improvements.

Cabinet

1. Approved the delivery of new homes and regeneration in Southmead in accordance with the spatial principles of the Southmead Masterplan.
2. Authorised the Executive Director Growth and Regeneration, in consultation with the S151 Officer and Cabinet Member for Finance, Governance and Performance to negotiate with third parties and enter into contracts to secure the delivery of new homes and regeneration in Southmead within the budget envelope detailed in the report
3. Approved the allocation of Strategic CIL funds of up to £7m to support development and library relocation costs and fund Health Centre, Library and Community enterprise space development.
4. Authorised the Executive Director Growth & Regeneration, (in consultation with the S151 Officer, Cabinet Member for Housing and Cabinet Member for Finance, Governance and Performance) to use Strategic CIL funds up to £7m to support development and library relocation costs and fund Health Centre, Library, and Community enterprise space development.

Cabinet

1. Approved expenditure of £1m Strategic CIL within the Capital Programme, and the expenditure of £150k from the Ports Communities Resilience Fund, by way of grants to Ambition Lawrence Weston towards the development of the Lawrence Weston Community Hub, conditional upon S151 officer sign-off of the due diligence of the final project business case.
2. Authorised the Executive Director of Growth & Regeneration, in conjunction with S151 officer, to negotiate terms for the award and drawdown of the proposed grants.
3. Noted the proposed development will promote or improve the economic, social or environmental well-being of Lawrence Western and its community
4. Authorised the Executive Director for Growth & Regeneration (in consultation with the Cabinet Member for Finance, Governance and Performance) to agree terms for the grant of a 35 year lease to Ambition Lawrence Weston, at an undervalue.

Cabinet

1. Authorised the Executive Director of Growth and Regeneration and Head of Procurement, in consultation with the Cabinet Member for Housing, to approve the final Commissioning Plan, tendering recommendations for the core Rough Sleeper Service and to take all steps necessary to deliver, procure and award a contract from October 2021 for three years with options to extend for two periods of two years at a cost of £1,678,650.
2. Approved the submission and spend of Ministry of Housing, Communities and Local Government’s Protect Programme, Protect Plus and Rough Sleeper Initiative continuation funding - assumed above in this report – in line with grant conditions.
3. Authorised the Executive Director of Growth and Regeneration, in consultation with the Cabinet Member for Housing to authorise and accept the (MHCLG) RSI potential additional grant funding above assumed above in this report and to spend to reduce rough sleeping for 2021/22 in line with any grant conditions.

Supporting information to follow

That Cabinet

1. Note the results from the public consultation on Traffic Clean Air Zone options and Equalities impact assessment;
2. Approve the Full Business Case for submission to the Joint Air Quality Commission (JAQU) by the 26th February 2021;
3. Approve the necessary resources, as set out in FBC 33 Scheme Costs and FBC 17 CAF Bid, required to deliver the Full Business Case and following submission, implement the preferred option if approved by the Joint Air Quality Unit and the Minister.
4. Authorise the Chief Executive in consultation with the Cabinet Member for Finance, Governance & Performance, and S151 officer, to apply for further funding for implementation of the Clean Air Zone and submit the Clean Air Fund (CAF) bid.
5. Authorise the Chief Executive, in consultation with the S151 officer, to make amendments to the existing Clean Air Fund (CAF) bid if required, whilst ensuring no changes are made that would impact on legal compliance being achieved.
6. Authorise officers to continue to work with JAQU to agree implementation plans for the Clean Air Zone and resource allocation in line with the existing scheme of delegation.
7. Authorise the Chief Executive) to make and approve further minor amendments to the Full Business Case if required to enable implementation.
8. Authorise the Chief Executive to make any necessary amendments to the Exemptions in order to ensure that implementation in line with legal compliance is achieved.

Cabinet approved:

1. The supplementary estimate submitted for People Directorate up to £7.2m under Appendix C, funded by drawdown from general reserve (£3.9m), earmarked reserve (ASC Earmarked Reserve £2.1m) and in-year efficiencies from other directorate and services.
2. The acceptance of £1.021m grant funding from the National Leisure Recovery Fund (application and funding detailed under P8 report) and the incorporation of this grant into the 2020/21 Budget for spending according to the grant conditions.

Cabinet noted:

3. Risks associated with the forecast outturn and the financial impact on the Council as a result of COVID19 pandemic.
4. The Council’s COVID 19 Winter Grant Scheme Policy attached in Appendix D.
5. A risk of non-COVID related overspend on General fund services, an overall forecast overspends of £5.7m for 20/21 at Period 9 (prior to applying supplementary estimates), representing 1.4% of the approved budget.
6. Forecasts underspend of £3.2m with regard to the Housing Revenue Account.
7. A forecast in-year deficit of £8.6m and a total £11.5m carried forward deficit in the ring-fenced Dedicated Schools Account (DSG).
8. A forecast £23.4m underspend against the approved Capital Programme.

Cabinet

1. Approved the re-procurement of a compliant Mobile voice and data contract for a period of 2 +1 years at a cost up to £2m pa/£6m over the term of the contract.
2. Authorised the Director – Digital Transformation in consultation with the Cabinet Member – Finance, Governance & Performance to take all steps necessary to procure and award the contract.
3. Authorised the Director – Digital Transformation to agree a 3 month extension of the existing Mobile Voice and Data Contract at an estimated cost of £250k.

Cabinet

1. Approved, subject to meeting the requirements of the WECA Committee, the acceptance of £720,000 of WECA funding to extend the Reboot West project until 2024.
2. Authorised the Executive Director People in consultation with the Cabinet Member to take all steps to enter into a grant agreement and partnership agreements to extend the Reboot project.
3. Approved an update to the partnership agreement between Bristol, South Gloucestershire, North Somerset and Bath and North East Somerset councils, including sharing the administration and legal costs of establishing Phase 2 of Reboot West.
4. Approved the extension of the partnership arrangements outlined in Appendix A1 with/on behalf of the three participating local authorities to deliver the proposal to support an increased proportion of care leavers into education, employment and training.
5. Approved engagement with wider public sector partners and obtain monetised evidence during this Phase 2 project in order to make savings and shift resource into a preventative Reboot model from 2024 onwards.

Cabinet

1. Approved the Bristol Impact Fund 2: Growing the Power of Communities - a total grants fund of £6.4m over four years from 1st October 2021 to the 30th September 2025.
2. Approved the allocation of up to £600k p.a. (£2.4m over four years) to:
   1. extend existing medium and large BIF funding agreements by three months from 1st July –30th September 2021
   2. extend the Voice & Influence contract by four-and-a-half months from 17th May – 30th September to give more time to the BIF 2 application process.
   3. support the delivery of a VCSE recovery strategy to be agreed by March 2021 working with the Voluntary and Community Sector Strategy Group and enabling a new Communities Resilience Fund commencing 2021/22.
3. Authorised the Executive Director for People in consultation with Cabinet Member for Communities (Public Health, Public Transport, Libraries, Parks), Events and Equalities Communities, to invite community and voluntary organisations to apply to Bristol Impact Fund and to award grants necessary for the implementation of Bristol Impact Fund Growing the Power of Communities.
4. Authorised the Executive Director for People to invoke any subsequent extensions or vary /variations specifically defined in the funding agreements being awarded, up to the maximum budget envelope outlined in this report.
5. Noted the Communities Resilience Fund is subject to budget approval in February 2021 and a further cabinet report.

Cabinet

1. Confirmed the establishment of a Covi-19 Rapid Testing centre at a cost of £1.75m from the outbreak management fund.
2. Authorised the Executive Director People, in consultation with the Cabinet Member Communities, Equalities & Public Health to take all steps required to maintain the Testing Centre in accordance with Government requirements.

Cabinet, in consultation with the Cabinet Member for Communities, Equality and Public Health:

1. Approved the extension of the contract for two years until 1st February 2025 at a cost of £5,998,340 per annum.

Cabinet:

1. Noted the submission of an expression of interest for the MCHLG Changing Futures funding programme of up to £4.5m over two years.
2. Authorised, if this expression of interest is successful, the Executive Director of People in consultation with the agreed Cabinet Member, to develop a detailed delivery plan for submission by April 2021.
3. Noted that, if successful, a further report will be brought to Cabinet to seek approval for how the funding will be spent.