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Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.
04/02/2020 - Battery Storage Investment at City Hall ref: 739 Information Only
To seek approval for reallocation of
£356,000 from Solar Energy fund for investment in City Hall
Battery Storage Project.
Decision Maker: Cabinet
Made at meeting: 04/02/2020 - Cabinet
Decision published: 04/02/2020
Effective from: 04/02/2020
Lead officer: Richard Lowe
16/01/2020 - City Leap Innovation Fund ref: 730 Recommendations Approved
In accordance with the Cabinet decision of 2nd
April 2019 project work has been undertaken to maximise the value
to the Council of the City Leap offer. These projects are also
being undertaken to enable readiness for City Leap, but require
contractual arrangements to be put in place to facilitate
reimbursement for costs of project delivery.
Decision Maker: Director: Finance
Decision published: 04/02/2020
Effective from: 16/01/2020
Decision:
At its meeting of the 2nd April 2019, Cabinet
approved up to £2m to be utilised as City Leap enabling funds
to prepare and demonstrate the opportunities which will arise from
City Leap, and delegate the authority to the Director of Finance
(s151 Officer) in consultation with the Deputy Mayor for Finance,
Governance
Lead officer: Sarah Wilson
04/02/2020 - Temple Island - scheme content and development agreement ref: 738 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 04/02/2020 - Cabinet
Decision published: 04/02/2020
Effective from: 13/02/2020
Decision:
Cabinet approved:
1. the Council entering into conditional agreements and an agreement for lease with Legal & General, based on the principles set out in the Heads of Terms contained within the exempt Appendix I.
Cabinet authorised:
2. the Executive Director for Growth and Regeneration, in consultation with the Deputy Mayor Finance Governance and Performance, the S.151 Officer, and Director of Legal Services to finalise the terms and conclude all necessary legal agreements between the parties.
Cabinet approved:
3. the allocation of £2m to the G&R Directorate to support the development of the project in line with the financial Appendix G – including further site investigation and scheme development work, whilst funding is sought to deliver the full extent of enabling works.
4. the repurposing of EDF funding as per Appendix G, and the development and submission of funding applications of up to £32m to WoE LEP to enable BCC to implement enabling works to support the delivery of the Temple Island mixed use scheme and subject to Joint Committee approve and acceptance of the award incorporated into the council’s capital programme.
Cabinet noted:
5. The proposed Memorandum of Understanding between the Council and L&G (at Appendix A.2) to support broader joint working within the TQEZ.
6. Officers will keep the G&R scrutiny Commission informed and updated regarding the progress of the overall scheme.
04/02/2020 - Enabling Housing Innovation for Inclusive Growth Programme ref: 737 Recommendations Approved
To seek approval to endorse the application
for the enabling housing innovation for inclusive growth grant and
the Council’s involvement in the partnership.
Decision Maker: Cabinet
Made at meeting: 04/02/2020 - Cabinet
Decision published: 04/02/2020
Effective from: 13/02/2020
Decision:
Cabinet endorsed:
1. the application for the enabling housing innovation for inclusive growth grant and the Council’s involvement in the partnership.
Cabinet noted:
2. the verbal update that the bid had been successful.
Cabinet authorised:
3. the Executive Director of Growth and Regeneration, in consultation with the Cabinet Member for Housing, to allocate/disperse the grant funds and/or take all other steps necessary to successfully implement the Council’s element of the programme (including procuring all appropriate contracts/agreements).
Lead officer: Jacqueline Miller
04/02/2020 - Library Strategy 2020-2024 ref: 735 Recommendations Approved
To seek approval for publication of Library Strategy 2019-2024.
Decision Maker: Cabinet
Made at meeting: 04/02/2020 - Cabinet
Decision published: 04/02/2020
Effective from: 13/02/2020
Decision:
Cabinet approved:
1. the Library Strategy 2020-2024
Cabinet authorised:
2. the Executive Director Growth and Regeneration in consultation with the Deputy Mayor and Cabinet Member – Communities (Public Health, Public Transport, Libraries, Parks), Events and Equalities to implement the strategy.
Lead officer: Kate Murray
04/02/2020 - Re-Procurement of Domestic Abuse and Sexual Violence Services Contracts ref: 734 Recommendations Approved
To seek approval for the re-procurement of the
contracts for domestic and sexual violence services from 1st August
2021 for a period of 5 years.
Decision Maker: Cabinet
Made at meeting: 04/02/2020 - Cabinet
Decision published: 04/02/2020
Effective from: 13/02/2020
Decision:
Cabinet approved:
1. the re-procurement of the contracts for domestic and sexual violence services from 1st August 2021 to 31st July 2026, with an option to extend for a further 2 years (up to 31st July 2028), at a cost of £1.36m per annum.
Cabinet authorised:
2. the Executive Director for People in consultation with the Cabinet Member for Public Health to take all steps necessary to procure and award the contract(s).
Lead officer: Christina Gray
04/02/2020 - Procurement of a Replacement Revenues and Benefits Software System and Associated Hardware ref: 733 Recommendations Approved
To seek approval for procurement of a replacement software system for Revenues and Benefits function.
Decision Maker: Cabinet
Made at meeting: 04/02/2020 - Cabinet
Decision published: 04/02/2020
Effective from: 13/02/2020
Decision:
Cabinet approved:
1. the procurement of a replacement Revenues and Benefits Software System and replacement of IT Infrastructure.
Cabinet authorised:
2. the Director of Finance, in consultation with the Cabinet Member for Finance, Governance & Performance, to:
a) procure the Northgate solution from the approved Data and Applications Solutions framework for a term of up to 7 years;
b) procure 3 other ancillary Revenues and Benefits systems for term of between 4-7 years from G-Cloud and Kent Reseller Framework;
c) approve the implementation of additional modules and other change activities to support the rationalisation of systems (estimated to be a one off cost of approximately £225k, of which £120k to be funded from the Line of Business Reserve).
3. the Director of Digital Transformation, in consultation with the Cabinet Member for Finance, Governance & Performance, to:
a) Procure a replacement platform (servers and operating system) for the transition of the core Revenues and Benefits system to an alternative, more robust platform;
b) transition other referenced systems to the cloud (IDOX LLPG, IDOX TLC and ESRI ARC GIS), or data archive solution (Kana Lagan and Legacy Housing Management system OHMS)
Cabinet noted:
4. that the costs in 3 above were estimated to cost approximately £530k and were fully funded from the Line of Business Reserve.
Lead officer: Denise Murray
04/02/2020 - Occupational Health (OH) and Employee Assistance Programme (EAP) Procurement Approval ref: 732 Recommendations Approved
To seek approval to commission an Occupational Health and Employee Assistance Programme Provider.
Decision Maker: Cabinet
Made at meeting: 04/02/2020 - Cabinet
Decision published: 04/02/2020
Effective from: 13/02/2020
Decision:
Cabinet approved:
1. the procurement of a new OH and EAP provision for 3 years plus up to 2 years extension at a cost of £1.825m;
Cabinet authorised:
2. the Executive Director Resources in consultation with the Deputy Mayor/Cabinet Member Finance Governance and Performance to take all steps necessary to procure and award the contract.
Lead officer: Denise Murray
04/02/2020 - Community Led Housing Land Disposal Policy & Self-Build Housing Land Disposal Policy ref: 736 Recommendations Approved
To seek approval to adopt the Community Led Housing Land Disposal Policy & the Self-Build Land Disposal Policy for the disposal of Council-owned sites.
Decision Maker: Cabinet
Made at meeting: 04/02/2020 - Cabinet
Decision published: 04/02/2020
Effective from: 13/02/2020
Decision:
Cabinet approved:
1. the adoption of the Community Led Housing Land Disposal Policy
2. the adoption of the Self-Build Housing Land Disposal Policy ;and
Cabinet delegated authority:
3. to the Executive Director for Growth and Regeneration in conjunction with Director - Legal and Democratic Services and Deputy Mayor – Finance, Governance and Performance to dispose of the following sites in accordance with the Community Led Housing Land Disposal Policy:
i. Land to side of Hillfields Park Community Centre, Speedwell, BS16, 4EH
ii. Constable Road, (26-32), Lockleaze, BS7 9YB
iii. Queens Road Car Park, Queens Road, Bishopsworth, BS13 8PH
iv. Sea Mills Training Centre, The Crescent, Sea Mills, BS9 2JT
Lead officer: Abigail Stratford
04/02/2020 - Budget Monitoring Outturn report P9 ref: 731 Recommendations Approved
To provide update to Cabinet for period 10.
Decision Maker: Cabinet
Made at meeting: 04/02/2020 - Cabinet
Decision published: 04/02/2020
Effective from: 13/02/2020
Decision:
Cabinet approved:
1. A net reallocation of £1.178m reserves as reflected in 2020 Budget report and set out in detail Appendix A;
Cabinet noted:
2. A risk of overspend on General fund services of £6.1m for 19/20 representing 1.6% of the approved budget (Appendix A), supplementary estimates requests will be expected to balance the 2019/20 in-year position;
3. A forecast £2.6m underspend position with regard to the Housing Revenue Account and any underspend at year-end will be carried forward and built into the future programme;
4. A forecast £0.8m overspend for the Dedicated Schools Grant against approved budget;
5. Risks of £0.1m overspend to be covered by ring-fenced reserves on Public health, which is being monitored;
6. The Sundry Debt position of £20.8m over 90 days as at Period 9, slightly increased from £20.5m since P8. Individual directorate detail included under Appendix A1-6.
Lead officer: Denise Murray
29/01/2020 - An open framework contract for the purchase of packages of therapeutic support for children who are subject to a Special Guardianship Order ref: 729 Recommendations Approved
Councils have a responsibility to provide a
range of support services to children who have a Special
Guardianship Order and their families. This includes, but is not
limited to, counselling, advice, information, financial
support.
As of April 2016 children who are cared for by a Special Guardian
and who were previously in care are eligible to be assessed for a
bespoke package of therapeutic support. This support is paid for by
the Department for Education via the Adoption Support Fund.
This decision to approve the contract that Bristol City Council
officers will use to purchase Adoption Support Funded packages of
therapeutic support.
(Please note that this decision only relates to packages of support
for children cared for by a special guardian, and not adopted.
Adoption support services have been regionalised to Adoption
West)
Decision Maker: Executive Director: Children & Education (DCS)
Decision published: 03/02/2020
Effective from: 29/01/2020
Decision:
This decision is to approve the creation of an
open framework of accredited providers, for the provision of
therapeutic support. The contract will be used by the Special
Guardianship Service (Bristol City Council social care team) to
purchase packages of therapy to support children and young people
who are cared for by a special guardian who were immediately
previously a child in care. The Council has a statutory duty to
provide support to these children/young people.
Lead officer: Angela Lopez Mendoza
29/01/2020 - The Communal upgrade of the electrical systems and emergency lighting to Redwood House and Willow House ref: 728 Recommendations Approved
To ensure that communal areas of blocks are
rewired within their 30-year lifecycle.
Emergency lighting throughout both blocks as recommendation in the
block fire risk assessments.
Also to ensure the blocks are electrically safe, maintainable and
meet current standards.
Decision Maker: Executive Director: Growth and Regeneration
Decision published: 30/01/2020
Effective from: 29/01/2020
Decision:
Approval to award JCT Intermediate Building
Contract to carry out the upgrade of the electrical systems and
emergency lighting throughout, refurbishment as agreed at Cabinet
in June 2019.
Lead officer: Louise Baker
17/12/2019 - Urban Tree Challenge Fund – grant acceptance ref: 707 Recommendations Approved
To allow acceptance of the Forestry Commission
offer of grant and agree cash match contribution.
Decision Maker: Executive Director: Growth and Regeneration
Decision published: 23/01/2020
Effective from: 17/12/2019
Decision:
Accept the Urban Tree Challenge Fund grant
offer - £330,316.43 to enable the planting of 590 street
trees and ten small woodlands (3,241 trees) in Bristol and 190
street trees in North Somerset Council. Bristol City Council is
accepting the grant on behalf of North Somerset Council who will
benefit. The locations of these must trees meet the guidelines
provided by the Forestry Commission in their grant award.
Lead officer: Louise Baker
22/10/2018 - Grant Payments to United Communitoes, 194 Luckwell Rd, Bedminster, BS3 3HE ref: 706 Recommendations Approved
The Mayor of Bristol has set out the objective
of delivering 2,000 new homes per year, of which 800 should be
affordable, by 2020.
In response to this the Council has established a new Housing
Delivery Team, a single multi-function team that will deliver homes
through a number of routes including, making grant available to
Registered Providers (RPs) to deliver affordable homes for rent.
This is the ninth round of grant funding by the Council under a new
delegated authority scheme agreed by Cabinet on 7th March
2017.
Decision Maker: Executive Director: Growth and Regeneration
Decision published: 23/01/2020
Effective from: 22/10/2018
Decision:
Approve the total grant allocation to United
Communities of £3,055,000 for 47 affordable rent units from
the Affordable Housing funding budget.
Lead officer: Louise Baker
17/12/2019 - Extension of Responsibilities- Statutory Guidance, Lead Enforcement Authority- Tenants Fees Act 2019. ref: 705 Recommendations Approved
•The appointment by BCC as the LEA is
prestigious and enhancing the authorities reputation and leader in
this field of enforcement.
•It is evident from this further request our reputation is
being enhanced still further and represents a natural extension of
the current role.
•It is acknowledged the issuing of statutory does attract a
small risk to the authority in the event of legal challenge.
•Therefore, this additional role with only be accepted if
mitigated by MHCLG indemnifying BCC for all costs associated with
any potential challenge.
•BCC is extremely well placed to deliver this additional role,
building on the expertise of the LEA and legal expertise, we are at
the forefront of enforcement in this sector.
•The request from MHCLG validates the work already undertaken
and serves as a vote of confidence in our ability to deliver fit
for purpose guidance.
Decision Maker: Executive Director: Growth and Regeneration
Decision published: 23/01/2020
Effective from: 17/12/2019
Decision:
On 18th April 2019 BCC was appointed to act as
the Lead Enforcement Authority (LEA) for the purposes of the
Tenants Fees Act 2019 (TFA) which came into force on the 01st June
2019.
The work of the LEA is being jointly delivered with Powys County
Council who already hosted the established predicated on merging
this new team with the already established Estate Agency Team
hosted by Powys County Council. All the necessary legal agreements
and authorisations are now in place and the team is functioning
well. The team operates under the acronym NTSELAT (National Trading
Standards Estate and Lettings Agency Team).
The existing contract did not include the need for the LEA to
produce Statutory Guidance notes for Enforcement Authorities- these
are currently produced by The Ministry of Housing Communities
Lead officer: Louise Baker
21/01/2020 - Asbestos Surveying Contract ref: 726 Recommendations Approved
Surveying of council properties is an
important function and a legal responsibility for us as part of our
duty of care to our tenants.
Decision Maker: Executive Director: Growth and Regeneration
Decision published: 23/01/2020
Effective from: 21/01/2020
Decision:
Contract awarded to Casa Environmental
Services Ltd following a full competitive tender process complying
fully with all BCC procurement regulations. Contract awarded for 2
years with 2 possible 1 year extensions available. All of the works
are fully budgeted for in the Housing Revenue Account (HRA).
Lead officer: Louise Baker
21/01/2020 - Structural Investigation and repairs to domestic Council Housing Stock ref: 727 Recommendations Approved
To ensure Council Houses are safe,
secure
Decision Maker: Executive Director: Growth and Regeneration
Decision published: 23/01/2020
Effective from: 21/01/2020
Decision:
To set up the framework contract to carryout
Structural Investigation and repairs to domestic Council Properties
around the city, as part of the 2019/22 structural repair frame
work. These works will be paid for from the Housing Revenue Account
(HRA)
Lead officer: Louise Baker
21/01/2020 - Asbestos Removals Framework ref: 725 Recommendations Approved
Works applies to all areas of the city and are
of particular interest to councillors, being a statutory
requirement to remove asbestos.
Decision Maker: Executive Director: Growth and Regeneration
Decision published: 23/01/2020
Effective from: 21/01/2020
Decision:
Four contractors placed on a framework in 2
lots, one for reactive works and one for quoted works. Let as a 2
year framework with the possibility of a 1 year extension.
Lead officer: Louise Baker