Decisions

This Framework Agreement is to allow Bristol City Council, Fleet Services hire Plant and Specialist Equipment in the event of breakdowns or specialist works being carried out. The equipment provided will reduce the impact on the environment by having “cleaner” environmental plant and equipment operating around Bristol.

Further Competition using an existing Framework Agreement. Using the Procurement Partnership Ltd (TPPL) Framework Agreement North East Procurement Organisation (NEPO) Grounds Maintenance Equipment

In order to appoint a contractor ready to start working by November 2022 so that the highway works properly complement the major housing development plots of Bedminster Green.

To appoint the highest ranked contractor from a tendering exercise, ETM Contracting Ltd to undertake the Bedminster Green Highway Improvement construction contract. This decision was delegated to “the Executive Director Growth and Regeneration, in consultation with the Mayor, Deputy Mayor and S151 Officer” by a Cabinet decision in November 2021.

This Framework Agreement is for Bristol City Council drivers/operators to be able to refuel vehicles, plant, fuel cans and equipment using a fuel card that enables transactions at numerous garages across Bristol. The provider also needs to be able to support nationwide coverage as and when required.

Further Competition using an existing Framework Agreement. Hertfordshire County Council/TPPL Framework Agreement TPPLHCCFL01 - Finance and Leasing DPS - Category No. 4 Fleet and Accident Management Services. A Procurement Officer has been appointed to this project and the process being followed by Fleet Services has been approved by the Procurement Team.

Fleet Services are seeking to award a contract to provide up to 30 new electric vehicles, for the Centre of Excellence grant funded project. The tendering exercise was undertaken using the Procurement Partnership Ltd Framework Agreement HCC1811097 - Vehicle Purchase using Lot 1- Passenger Cars and Lot 2 - Light and Medium Commercial Vehicles up to 12.5T.
A Procurement Officer has been appointed to this project and the process being followed by Fleet Services has been approved by the Procurement Team.

Fleet Services are seeking to award a contract to provide up to 30 new electric vehicles, for the Centre of Excellence grant funded project. The tendering exercise was undertaken using the Procurement Partnership Ltd Framework Agreement HCC1811097 - Vehicle Purchase using Lot 1- Passenger Cars and Lot 2 - Light and Medium Commercial Vehicles up to 12.5T.
A Procurement Officer has been appointed to this project and the process being followed by Fleet Services has been approved by the Procurement Team.

To enable the transfer of Broughton House energy centre, which forms part of the Redcliff heat network to Bristol Heat Networks Limited prior to the BHNL being transferred to Vattenfall Heat Uk Ltd as agreed at Cabinet 12nd July 2022.

Approval provided by the Director of Property, Asset and Infrastructure and Executive Director of Growth and Regeneration as delegated by the Cabinet on 12th July 2022. To enter a 50-year lease with Bristol Heat Networks Ltd (BHNL) of part of the basement plant room of the residential housing block Broughton House in Redcliff, where an Energy Centre has been installed to provide heat to the District Heat Network.
This lease is being granted at a nil rental, which has been determined as an undervalue (a value below a level that the council could demand if acting commercially). The District Heat Network will generate heat for Commercial and residential properties on the Redcliff Heat Network.

To enable the transfer of Broughton House energy centre, which forms part of the Redcliff heat network to Bristol Heat Networks Limited (BHNL) prior to the BHNL being transferred to Vattenfall Heat Uk Ltd as agreed at Cabinet 12nd July 2022.

Approval provided by the Director of Property, Asset and Infrastructure and Executive Director of Growth and Regeneration as delegated by Cabinet on 12th July 2022. To enter a 50-year lease with Bristol Heat Networks Ltd (BHNL) of part of the basement plant room in the residential housing block Canynge House in Redcliff, where an Energy Centre has been installed to provide heat to the District Heat Network.
This lease is being granted at a nil rental, which has been determined as an undervalue (a value below a level that the council could demand if acting commercially). The District Heat Network will generate heat for Commercial and residential properties on the Redcliff Heat Network.

To enable the transfer of 100 Temple Street energy centre, which forms part of the Redcliff heat network to Bristol Heat Networks Limited (BHNL) prior to the BHNL being transferred to Vattenfall Heat Uk Ltd as agreed at Cabinet 12nd July 2022.

Approval provided by the Director of Property, Asset and Infrastructure and Executive Director of Growth and Regeneration as delegated by Cabinet on 12th July 2022. To enter a 50-year lease with Bristol Heat Networks Ltd (BHNL) of part of the basement plant room of offices at 100 Temple Street, where an Energy Centre has been installed to provide heat to the District Heat Network.
This lease is being granted at nil rental, which has been determined as an undervalue (a value below a level that the council could demand if acting commercially). The District Heat Network will generate heat for Commercial and residential properties on the Redcliff Heat Network.

This decision follows the previous OED 4 August 2022), signed by the Growth and Regeneration Executive Director approving spend of £315000.
This follows the cabinet decision on Tuesday, 5th October, 2021 which approved “the receipt and expenditure of funding to deliver the development and submission to WECA of Business Cases for each project within the Strategic Corridors Programme, of up to £3.5m” including £600k for the A4 Portway Strategic Corridor.
This project is key to Bristol City Council’s aims of delivering the Strategic Corridors programme, and Mass Transit. The additional scope requests the strategic partner to produce and issue a Full Business Case for a work package to create a new bus access and egress at the Portway Park and Ride site.

Approval to spend an additional £72000 to procure the services of the Strategic Partner to undertake the Outline Business Case and associated design work for the A4 Portway Strategic Corridor.

NPO investment and status enables Bristol Museums to maximise opportunities to engage citizens in culture and arts through ground-breaking programming that increases access and addresses issues of inequality and diversity, making Bristol a fairer and more attractive place to live, work, visit and invest. It enables us to amplify our efforts and impact through city, region, national and international partnerships, reflecting the wider ambitions for the city. Specifically, it will:
•Equality. Enable an inclusive programme of activities that celebrate the unique creative and cultural diversity in Bristol that is accessible to everyone
•Health. Fund activities to increase participation in culture and support well-being/a sense of belonging
•Sustainability. Engage communities and build resilience to address the climate emergency through positive behaviour change
•Social value. Build social value by fostering learning, identity, belonging, well-being, tolerance and cohesion. Funded activities will provide sources of inspiration, creativity and celebration in the city.

Approval of submission of application to Arts Council England (ACE) for two grant awards for investment in Bristol City Council’s Museums and South West Museum Development as part of their remit as a National Portfolio Organisation (NPO).
The grants will deliver significant investment in Bristol’s Museums and support to museums across the south west region. Bristol Museums already receives NPO funding on an annual basis of £1,364,320 towards the delivery of five accredited museums that are the mainstay of the city’s civic culture and arts provision. In addition, the Service receives £2,141,296 from ACE for the delivery of Museum Development in the south west of England.

To ensure that the necessary financial and legal checks have been made and the relevant senior elected members and senior officers have given approval, as per the delegation set out in the DfT Active Travel Fund (ATF) Tranche 3 Cabinet paper (14th September 2021). Project details are as follows:
• In response to the Covid-19 pandemic, the council accelerated its existing long-term transport ambitions to improve walking and cycling journeys while capacity on public transport was reduced, trialling measures with temporary materials under the Bristol Streetspace programme.
• Central Government’s “road map out of lockdown” accelerated projects, as there was a need to enable social distancing whilst supporting businesses throughout re-opening.
• The aims of the project are as follows:
o Making it easier and safer to walk and cycle in the area by providing more space for pedestrians and cyclists.
o Supporting local businesses to stay and thrive in the area by increasing the number of pedestrians.
o Improving the safety of traffic light junctions for all road users.
o Managing traffic flow and reduce pollution in the area.
o Encouraging people to take the bus, walk or cycle to key destinations such as the hospital and university.

The Executive Director for Growth and Regeneration (in consultation with the Cabinet Member for Transport, the s151 officer, and the Head of Legal Services) has authorised officers to take all steps required to deliver the Park Row, Perry Road, Upper Maudlin Street and Colston Street project (subject to further detailed design work and the award of grant funding from the Department for Transport), including the undertaking of Quality Assurance and Traffic Regulation Order processes and the procuring and awarding of appropriate contracts (as per the indicative estimates below):
Construction works - £2,063,482
Fees - £536,505
Communications - £20,635
Evaluation and Monitoring - £20,635
Contingency (28%) - £739,588
Scheme Total - £3,380,845

Funding to install three Changing Places toilets in the Royal Academy West of England, Robinson House, and Blaise Estate.

Bristol City Council applied for funding from the Changing Places Fund in 2021 and have been successfully awarded £123, 814, with £80,015 payable in 22/23, to install three Changing Places toilets in the Royal Academy West of England, Robinson House, and Blaise Estate. This fund is administered by the Department for Levelling Up, Housing and Communities (DLUHC). This decision is acceptance of the funding.

To enable release of sites specifically to the community led housing sector via an open transparent bidding process for the delivery of community led housing to meet Corporate objectives of taking an “asset-based community development” approach to work with communities and partners to transfer assets and power to greater numbers of people so they have more involvement. To increase the delivery of affordable housing for local people.

To agree the disposal of the 2 parcels of Land at Constable Road to Lockleaze Neighbourhood Trust in line with the Community Led Housing Land Disposal Policy (CLH LDP) adopted by Cabinet in February 2020. The policy identified four sites for disposal for Community led housing, including the site at 26 – 32 Constable Road (and 3 other named sites with the potential to deliver in excess of 10 homes) and gave delegated authority to the Executive Director for Growth and Regeneration, in conjunction with Director - Legal and Democratic Services and Deputy Mayor – Finance, Governance and Performance for the sale of 26-32 Constable Road. It was also agreed by Cabinet that sites with the capacity to deliver between 3 -10 homes, identified as suitable for delivery via community-led housing could be disposed of in accordance with the CLH LDP. This therefore includes the sale of 14-16 Constable Road.
Following the release of these sites on ProContract the decision was taken to approve preferred bidder status to LNT for the sites at 14 – 16 Constable Road and 26-32 Constable Road and to dispose of the parcels subject to satisfactory planning consent and an OED was published in December 2020. A single planning application was submitted by LNT across both sites with planning approval granted for a total of 19 affordable homes (11 units at 26-32 Constable Road and 8 units at 14-16 Constable Road).

To endorse the refreshed strategic objectives and deliverables

To present Cabinet with the latest finance exception report, i.e. to advise Cabinet of any latest material financial changes and identify any additional financial approvals that are required.

Buro Happold have been identified as the preferred supplier of these services through a compliant and best value route to market using the Fusion 21 framework.

For Bristol to enter into contract with Buro Happold to carry out the District Energy consultancy services for 6 sites in Plymouth. The services to be funded by Bristol’s ELENA grant. The scope of works have been set out by Plymouth CC in their tender documents, which were published through the Fusion 21 Framework.

The current contract comes with significant capital investment (300K) from RA Venues to grow the business which they have been unable to benefit from due to closure of museum sites as an impact of Covid from March 2020 to May 2021. This equates to 14 months of lost trading for the contract.
Due to the pandemic there has been a delay to the re-tender process. The Council is currently reviewing catering provision and intends to align contracts where possible. Extension of the contract will allow the planning of future catering provisions and associated tender processes to be completed.

Extend the Conferencing, Events and Catering contract for Museum Sites for 12 months as approved at Cabinet on 10 May 2022.

This decision is made in accordance with The Project 1000 Affordable Housing Delivery Plan 2022-25 and outlines how the council will focus its land, time, money, and influence to improve the way affordable housing is delivered in Bristol.
The council’s ambition is to work with partners, local communities and developers to deliver
1000 new affordable homes each year by 2024.
To develop this plan, we have reviewed the successes and challenges of previous housing projects in Bristol. We will use these experiences to determine how we can support the affordable homes that the city needs.

Award of a contract to Stepnell Construction Ltd for the construction of 28 new council homes, A Community Centre and BCC run Childrens Home. Consultation has taken place with the Section 151 Officer, Cabinet Member for Finance, Governance and Performance and Cabinet Member for Housing Delivery and Homes.

The refurbishment of the concert organ is an essential part of the main refurbishment programme to develop Bristol Beacon into a world class concert venue. The organ was originally purpose built and installed in 1956 as part of the last major refurbishment programme.

The award on a contract to Harrison and Harrison for a second phase of offsite refurbishment works following by the re installation of the historic organ back into Bristol Beacon.

To enable Great Western Railway to continue to work on the Portway Park and Ride Rail Station, which is a requirement to enable the completion of the project.

Bristol City Council is delivering the Portway Park and Ride Rail Station, and key inputs are required by the Train Operating Company, Great Western Railway. The City Council is therefore required to enter into contract with Great Western Railway to enable these elements of the project to be delivered. The procurement route selected for this project is a Direct Award to Great Western Railway Limited via Breach of the City Council’s procurement rules. Breach route has been sought for this procurement as the contract has been entered into before approval of the procurement request. Due to the nature of the work and to avoid delays, an agreement with Great Western Railway was signed prior to procurement approval.

To enable the contract for civil engineering construction works for the Portway Park

To commission civil engineering construction works for the Portway Park

Bristol City Council has a duty defined in various acts of parliament in particular the landlord and tenant act 1985 section 11 to maintain and repair its homes. Failure to maintain our homes would result in a disrepair claim and court action against the council. Poor repair and maintenance both threatens the health and well-being of occupants and has a negative impact on the value of homes as an asset. As part of its blocks maintenance programme , to undertake a major refurbishment of this block. The work will include the fixing of fire breaks at low level, concrete and structural repairs, new insulated roof covering, replacement of all windows a new fire safety automatic opening ventilation system (in the stairwell and lobby next to the stairwell) and internal decorations to communal areas.

Approval to award a contract for the refurbishment of Gilton House.

Demolition of the cinema has been discussed and approved previously – see references below.
Ref: Housing Delivery Board Briefing 22 January 2018 -Proposed Demolition of Filwood Broadway
2-20 Filwood Broadway is allocated for development and identified as a priority site for Housing Delivery.
Officer Executive Decision Form – Proposed Demolition of Filwood Broadway Cinema and clearance of scrubland to rear of building – decision 30th January 2018,
Meeting of Cabinet 18th January 2022 – Housing Revenue Account (HRA) Budget and Business Plan. (Item 11) – to implement the HRA 2022/23 HRA Development Programme in Appendix 3. Sites approved to planning construction anticipated over the next 5 years – Filwood Cinema 30 social rent units.
The building has been partly demolished internally and stripped out and this is the works to finalise the demolition process and ‘make safe’ the party wall to the adjoining rank

Appointment of Wring Group Ltd, demolition contractor, to complete the demolition of Filwood Cinema following a re-tender process. The demolition works will include structural support steels and an external insulated render (waterproof system) to the party wall.
The reason for the replacement contractor is due to party wall issues which delayed the demolition. The previous appointed contractor withdrew from the project.

Bristol City Council have agreed to receive grant funds from the Police

The Bristol Community Safety Partnership which consists of a number of key agencies in the city have taken the decision to fund the following services and projects for 2022-2023;
Youth Offending Service£200,000.00
Domestic Homicide Reviews £3,000.00
Multi-Agency Risk Assessment Conference (MARAC) £11,827.00
Locational